Request Visa Documents for H-1B Employee or J-1 Exchange Visitor
The Office of International Programs is transitioning to a new immigration software (e-OIP) that will help to streamline visa processing requests for both faculty and incoming scholars. To request visa processing for a new or continuing H1b or J-1 scholar please follow the directions below. Please note that you will need a copy of the scholar’s passport and CV to complete this process.
If you have any questions about this process, please do not hesitate to contact umaineimmigration@maine.edu or call 581-2905. As we are in the initial roll-out stage of this system, please share feedback on any issues you may encounter.
Click here if you are a NEW UMaine department user needing access to e-OIP.
Click here if you are a UMaine department user w/ e-OIP access and requesting for a NEW (not currently employed or enrolled in courses) employee or scholar.
Click here if you are a UMaine department user w/ eOIP access requesting for CURRENT employee/scholar/student
Click here if you are from a neighboring institution (College of the Atlantic, Maine Maritime Academy, University of New England, or any University of Maine System school) and are requesting sponsorship under UMaine’s J-1 Exchange Visitor Program
New User Request for Departmental Services Access (UMaine Employees only)
If you have never used e-OIP before you must request departmental access.
Step 1: Visit eoip.um.maine.edu and click on “Login”. On the next screen enter your @maine.edu credentials.
Step 2: On the Request Account page select “Department” and then click “Request Account”
Step 3: Enter your information in the fields provided. Someone from OIP must approve your request. This may take 1-2 business days. If this request must be processed as soon as possible please call (207)-581-3437 for immediate assistance. Once the request is approved you will receive an email confirming that your request has been approved. To access the forms you can click the link provided in the email or visit eoip.um.maine.edu
Step 1: Go to eoip.um.maine.edu and click the “Login” button. Enter your @maine.edu credentials. Then click “Departmental Services” and select “Add New Person”.
On this form:
- Be sure to enter all biological information (name, date of birth) exactly as it appears on a passport or other official government issued document.
- Make sure the information is accurate (especially the email address) as this is the only way that we have to contact the scholar with additional information.
- Make sure that the following responses are entered:
- Campus: UMaine
- Requested Immigration Status: Enter the immigration status that you wish to request. If you are not sure, please contact umaineimmigration@maine.edu for advising.
- “Do you have an institutional university ID for the new profile?” Enter “no” if the applicant does not have a MaineStreet ID. If they do then select “yes” and enter the ID.
- “Do you have a network ID for this new profile?” No
Step 2: The next screen has a section for “— New Applications —“. Choose the application that matches the visa status that you wish to request and complete the form. After all forms are successfully submitted (with required supporting documents) an email confirmation will be sent to you as the departmental user. Emails will also be sent to the scholar/employee/student with instructions.
Current Employee/Scholar/Student at UMaine
Step 1: Log into e-OIP at eoip.um.maine.edu click “Login”. On the next screen enter your @maine.edu credentials. Then click “Departmental Services” and select the appropriate department application form based on the visa status that you will request (H-1B, J-1, or TN). If you have questions about which visa status to request, please contact umaineimmigration@maine.edu for advising.
Step 2: On the next screen enter the University ID and Date of Birth as they appear on the e-OIP profile. If you need assistance please contact OIP at (207)-581-3437 or umaineimmigration@maine.edu.
Step 3: After all forms are successfully submitted (with required supporting documents) an email confirmation will be sent to you as the departmental user. Emails will also be sent to the scholar/employee/student with instructions.
Requesting J-1 scholar sponsorship under UMaine’s J-1 Exchange Visitor Program
Please visit the Invitation Procedures for Neighboring Institutions found here.