Travel Policies and Procedures

APL IV-I Use of University Funds (including meal reimbursements) – https://www.maine.edu/apls/apl-iv-i/

APL IV-B Travel, Expense, and Corporate Card Procedures – https://www.maine.edu/apls/apl-iv-b/

1. APPROVAL OF TRAVEL

Your supervisor must be notified and approve all business related travel (even if you are not requesting reimbursement) for insurance purposes. You must submit a travel request in the Concur System and have your supervisor approve before you actually travel.

2. TRAVEL ADVANCE

Employees may request a travel advance at the time they submit the request to travel. The cash advance will be disbursed to the employee 14 days prior to the trip dates. When you return from the trip, you will need to incorporate the cash advance into the travel expense report. Even if you are not owed money, you must submit a travel expense report to report how you spent the advance.

3. TRAVEL REIMBURSEMENT

You must create an expense report for all pre-approved travel in the Concur System. Receipts are required to be uploaded into the Concur system for almost everything including meals.

Department of Wildlife, Fisheries, and Conservation Biology