Chairs and Directors Resources

The 5th Annual Department Chair/Unit Director Professional Development Day will be held on August 11, 2016. If you would like more information for this event, you may call the ADVANCE Rising Tide Center at 581-3439, or email risingtide@maine.edu.

 

The Department Chair, a quarterly newsletter developed by the Department Chair Leadership Institute and edited by Carolyn Allard, focuses on issues relevant to academic administrators. Access this publication on-line from the USM School of Law Library using the link above. A University of Maine bar code (found on your UM ID card) is required to access this electronic resource.

Department Chair / Unit Director Resource Materials
Table of Contents

  1. Faculty – Office of Human Resources
  2. Departmental Toolkit – Office of Human Resources
  3. Hiring – Office of Human Resources
  • Faculty Position
  • Salaried (Professional) Position
  • Hourly (Classified) Position
  • Postdoctoral Research Associate
  1. Professional and Hourly Performance Evaluation – Office of Human Resources
  2. Other Resources
  3. Holding Effective Meetings – Cooperative Extension

Faculty Resources
Office of Human Resources

  1. AFUM / Non-Represented Full-Time Faculty
  1. PATFA Part-Time Faculty

  1. Additional Resources

  1. Forms –  PDF forms must be saved as blank copies before data is entered.

Please print completed PDF forms before exiting the application to prevent data loss.

  • Reporting Form
  • PATFA Availability Form
  • PATFA Course Cancellation Form
  • Forms Relating to Faculty Issues
  1. Human Resources Contacts

Departmental Toolkit
Office of Human Resources

  1. Payroll

  • Approving Time
  • Viewing Payable Time
  1. Holiday Schedule
  2. Guidelines for Background Checks and Pre-Employment Medical Exams
  3. Performance Management
  • Introduction to Improving Performance
  • Conducting Employee Performance Assessments
  • Bi-Weekly Paid
  • Salaried
  1. Hiring Review Process
  2. Employment Related Policies
  3. Wage Compensation Schedules
  4. Compensation Schedule for PATFA
  5. PATFA Service Credit List
  6. Overload Teaching Schedule
  • AFUM
  • PATFA
  • Non AFUM and Summer Part Time Faculty
  1. Notices of Assignments – PATFA
  2. Professional Employment – Selected Academic / Research Titles and Appointment Definitions
  3. Procedures to Determine Independent Contractor / Consultant Status
  4. Documentation of Oral Warning
  5. Seniority Lists
    • Police
  1. Worker’s Compensation

  1. Trainings

  1. Forms – PDF forms must be saved as blank copies before data is entered.

Please print completed PDF forms before exiting the application to prevent data loss.

 
Hiring
Office of Human Resources

 Faculty Position

  1. Tools

  1. Forms – PDF forms must be saved as blank copies before data is entered.

Please print completed PDF forms before exiting the application to prevent data loss

  • Faculty Search Summary
  • Search Waiver Request
  • Faculty Recruitment Strategy Form
  • Sample Telephone Reference Check Form
  • Pre-Employment Health & Safety Checklist

Salaried (Professional) Position

  1. Tools

Hourly (Classified) Position

  1. Tools

  • Process Flow Chart
  • Request to Fill (RTF)
  • Contact your Human Resources Officer (HRO)
    • What is an HRO?
    • Recruiting
    • Job Announcement
    • Job Descriptions / Classifications
    • Search Committee
    • Applicant Screening
    • Interviews
    • Interview Guide
    • Application / Interview Summary
    • Guidelines and Process Summary for Search Committees
    • Reference Checks
    • Choosing a Finalist
    • Appointment Packet
  1. Forms – PDF forms must be saved as blank copies before data is entered.

Please print completed PDF forms before exiting the application to prevent data loss.

PreEmploymentChecklist

  • Hourly Paid Search Summary – Send to EO

Postdoctoral Research Associate

  1. Tools

  • Responsibilities of the Postdoctoral Research Associate
  • Responsibilities of the Faculty Mentor

                  i.      UMPSA Agreement

  • Recruitment and Hiring Information

                  i.      Guidelines for Hiring Salaried Employees

  • Post doc Research Associate Recruiting Steps

                  i.      RTF (See Forms, Section VII)

                  ii.      Job Description

                  iii.      Recruitment Strategy Form

                  iv.      Post doc Research Associate Appointment Form (See Forms, Section VII)

                  v.      Pre-Employment Health and Safety Checklist

  • During Employment
  • When Employment Ends

                 i.      Separation Form (See Forms, Section VII)

  1. Forms – PDF forms must be saved as blank copies before data is entered.

Please print completed PDF forms before exiting the application to prevent data loss.

Professional & Hourly Performance Evaluation
Office of Human Resources

  1. Salaried (Professional) Employees

  • Purpose and Instructions
  • Salaried Employees Self-Assessment
  • Salaried Employees Supervisor Performance Assessment Form (See Forms, Section III)
  • Performance Criteria Questions
  • 360 Degree Performance Assessment Procedure
    •  Introduction Letter
    •  Request Form (See Forms, Section III)
    • Improving Performance
  1. Hourly (Classified) Employees

Please print completed PDF forms before exiting the application to prevent data loss.

  • Professional Employees

    • Salaried Employees Supervisor Performance Assessment Form
    • Request Form

Other Resources
Links to Home Webpages

  1. Provost’s Office
  2. Office of Equal Opportunity
  3. Office of Research and Sponsored Programs
  4. Safety and Environmental Management
  5. Student Life
  6. Employee Assistance Program
  7. Human Resources (Orono)
  8. University of Maine System
  9. Mentoring Resources

Bulletins Prepared and Provided by Cooperative Extension 

  1. Facilitation – What is it?
  2. The Art of Great Meetings
  3. Effective Communication
  4. Appreciating Differences
  5. Thinking Together: Making Better Decision in Groups
  6. Working With Group Conflict
  7. Vision, Mission, Goals & Objectives…Oh My!