Clubs and Organizations

UMaine Alert

Posted: April 19, 2024 - 1:32 PM

At approximately 9:24 a.m. on Friday, April 19, a University of Maine graduate student was struck by a university vehicle on Long Road at the University of Maine campus in Orono. The student reports that they are at a local hospital with minor injuries.

Emergency services, including the Orono Fire Department, University Volunteer Ambulance Corps, University of Maine Police Department, Orono Police Department and Penobscot County Sheriff’s Office responded to the scene.

The university vehicle involved in the incident was a Chevrolet Express van. It was being operated by a university employee.

Counseling services and support are available for students, faculty or staff who may have been affected. The Counseling Center can be reached at 207-581-1392 and the Dean of Students Office can be reached at 207-581-1406.

The scene has been cleared and Long Road is now accessible. An investigation is being conducted by the University of Maine Police Department with assistance from the Penobscot County Sheriff’s Office Crash Reconstruction Unit. Any witnesses to the incident are encouraged to contact Lt. Noel Santiago at noel.santiago@maine.edu.

May 25, 2023 Grants

Clubs and Organizations

Please also note that clubs/organizations planning any events must follow UMaine safety guidelines and procedures.

Spring 2023 Expense Report Deadline: Friday, August 18th, 2023, by 5:00 PM

Spring 2024 Application Deadline: Friday, January 26th, 2024 at 5:00 pm

Application Instructions: Grant Application Instructions

Application Submission: Grant Application Form

Expense Report Deadline: Friday, May 10th, 2024, by 5:00 PM

Please find resources for applying for Club and Organization funding below. If you still have questions do not hesitate the contact the Grants Officer (gsg.grants@maine.edu).

For Grant funding, clubs may apply for the following:

Semester-only funding ($300) – Newly recognized clubs must apply on a semester basis for the first year of funding (maximum of $300 in Fall, and $300 in Spring). However, any club can choose to be on a semester only funding scheme.

Academic Year funding ($600) – offered only in the Fall semester to recognized clubs in good standing.

It may be helpful to look at the following example budget for club grants:

Sample Club Budget

Diversity Training

Prior to receiving any funds from GSG, the Executive Committee members of student clubs/organizations are recommended to attend two 2.5-hour diversity training sessions offered by the Office for Diversity and Inclusion at the University of Maine. GSG will work with clubs/organizations to organize the training sessions.

Application Criteria

Funding requests must clearly state how funds will be used to facilitate and encourage educational, professional, cultural and/or social engagement of the graduate community. The name of the representative of your department is listed on our grants eligibility page. For specific instructions on preparing your grant, please review the application instructions.

Expense Reports

Clubs and organizations on semester-only funding must submit an expense report at the end of the semester prior to receiving more funding. Clubs and organizations with academic year funding must submit a yearly expense report at the end of the Spring semester.

Reports are required to include all original receipts, proof of events, an updated list of executive officers, and any additional information requested by the Grants Officer. Please refer to the Club Expense Report Instructions for full instructions. Please follow the format exactly as listed. Clubs and organizations that fail to submit timely and complete expense reports may be prohibited from future funding.

New Clubs and Organizations

To submit a funding request, clubs and organizations must be recognized by GSG. If your club or organization would like to be recognized please complete, sign, and send an Application for Recognition to GSG Grants Officer at gsg.grants@maine.edu. After your form is submitted, the GSG Grants Officer will contact you to present your club and/or organization in a 2-minute talk to the GSG Senate.

Diversity Training Recommendation:

The Executive Committee members of student clubs/organizations are recommended to attend two 2.5-hour diversity training sessions offered by the Office for Diversity and Inclusion at the University of Maine. GSG will work with clubs/organizations to organize the training sessions. Please reach out to Anila Karunakar to set up a training session.

Clubs and organizations receiving funding are now required to have their own bank accounts into which they may deposit their GSG funding checks. Many organizations use the University Credit Union, but any bank is fine. You will need a faculty advisor to sign the paperwork and a tax ID number which can be obtained from Human Resources.

Active Clubs and Organizations

A list of active clubs and organizations can be found under the “Clubs and Organization” tab of the main menu. If you do not see your organization listed please contact the Grants Officer for the page to be updated.