New Employee Resources

Welcome to the University of Maine, a community of more than 11,200 undergraduate and graduate students, and 2,500 employees working on campus and throughout the state. We are excited you have decided to join us!

You will work within one of the most diverse communities in Maine, where students come from throughout the state and the U.S., and more than 65 other countries. 

As Maine’s flagship university, we take pride in service to students and in stewardship to the state. UMaine is the largest campus in the University of MaineSystem, yet students and employees describe our community as caring, close-knit and supportive. There is a sense of place here, not just because of UMaine’s location in one of the most naturally beautiful states in the country, but because of the widely held passion for — and commitment to — the university’s mission of teaching, research and public service.

As a new University of Maine employee, we appreciate your talents that will help us fulfill UMaine’s mission and ensure its future. You are part of a UMaine legacy that began in 1865, and we look forward to the difference you will make in our community.

To take a self-guided walking tour of UMaine, click on the following link: https://umaine.edu/sights/

Memorial Gym

ONBOARDING RESOURCES

Once your hire has been processed into our payroll system, you will receive a welcome email from HR with instructions to activate and/or update (former UMS employees, students, or affiliates) your maine.edu account as well as the the link to the Onboarding Guide. This email should arrive a few days prior to your start date.

  • Familiarize yourself with the UMaine HR website and campus policies
  • Click here to be directed to the UMaine map and building directory

BENEFITS

Learn about the benefits offered to you as a University of Maine System employee, including tuition and dependent tuition waivers!

BARGAINING AGREEMENTS

Review your collective bargaining agreement or non-represented employee handbook. Please refer to your appointment letter or contact HR if you’re not sure which bargaining unit you’re in.

Questions or concerns? Call us at 207-581-1531 or email us hr-umaine@maine.edu

Welcome! Your first day will be filled with tours, meeting colleagues, getting acquainted with your new work environment, and some administrative tasks such as activating your Maine.edu account, etc. We understand there may be a lot to learn and navigate, so please do not hesitate to reach out to the HR office with any questions or concerns.

ACTIVATE YOUR ACCOUNT

  1. Activate your email account.
    • Refer to the email sent to you (subject line, “Welcome to the University Maine and make note of your employee ID number and email.
    • Visit accounts.maine.edu and select Activate your account.
    • Follow the prompts to complete your set up.
    • If you have questions, call the IT Helpdesk at 207-581-2506.
  2. After activating your email account, you will be able to access the MyUSM portal which contains important information and links.
    • Familiarize yourself with the LaunchPad. This is where you will find links to important websites and applications, such as MaineStreet Employee Self-Service, GMail, Google Calendar, Marketplace, UMS Academy, and more. We recommend familiarizing yourself with the MaineStreet Employee Self-Service*

ONBOARDING ACTIVITY GUIDE

Begin your Onboarding Activity Guide. Select the MaineStreet option from your Launchpad which will bring you to Employee Self-Service. Select the Onboarding tile and begin your onboarding journey. The Onboarding Guide will walk you through important onboarding tasks such as completing your direct deposit, W-4 tax withholdings, and the confidentiality agreement.

    SOFTWARE/APPLICATIONS

    Depending on your role, you may need to set up and/or become familiar with several different applications. 

    1. Brightspace for course access and course development.
    2. Campus Solutions Employees who are required to access student information to perform their duties must request and be assigned the proper security roles.
    3. HR Security Employees who are required to access employee information to perform their duties must request to be assigned the proper security roles. Please contact hr-umaine.edu.
    4. General Ledger/Financials Employees who are required to access financial information (such as the general ledger) to perform their duties must request to be assigned the proper security roles. Please contact your department’s Financial Manager.
    5. Markteplace/Concur Employees who are responsible for approving Marketplace and/or Concur requisitions must be set up as approvers.
    6. Time Approval Employees who are responsible for approving time of other employees, including student employees, must be granted time approval access.

    MAINECARD AND PARKING PERMIT

    1. Not only is the MaineCard used for identification purposes, but it allows you after-hours access to your assigned building, allows you to print and copy on campus, access to the New Balance Student Recreation Center, and the Fogler Library
    2. Visit Parking and Transportation Services website or visit them in person 5702 DTAV Community Building to purchase a parking permit.

    REPORTING TIME

    For most positions on campus, you will report your time using MaineStreet Self-Service.

      *This is where employees can go to enroll in benefits, complete your W4 withholding elections, view salary statements, change direct deposit elections, report time, and more. You can find more information, as well as process guides by clicking here.

      FORM I-9

      No later than your third day of employment, make sure you and your supervisor have completed sections 1 and 2 of the Form I-9. Section 2 requires your supervisor or an HR representative to verify identification and work eligibility documents.

      ENROLL IN BENEFITS

      If applicable, review and elect your benefits within 31 days of your start date via MaineStreet Employee Self-Service. If you have questions, please email or call the Employee Benefits Center at benefits@maine.edu or 207-973-3373.

      COMPLIANCE TRAINING

      All new employees are required to complete the following trainings and annually thereafter, in UMS Academy:

      • Active Shooter Preparedness
      • Basic Safety Training
      • Conflicts of Interest
      • Diversity, Equity, Inclusion and Belonging
      • Family Educational Rights and Privacy Act (FERPA)
      • Information Security
      • Sex-Based Harassment
      • Technology Accessibility Awareness

      There may be additional, job-specific trainings that are required and you will be notified by your supervisor, your department training coordinator, or Safety Management of these additional requirements.