3rd Party Billing

Welcome to the University of Maine 3rd Party billing information page. Here you will find information about the billing process. Once a purchase order has been submitted by the 3rd Party and reviewed, the charges will be transferred to a 3rd Party account and appear as paid on the student account. They will then be the 3rd Party’s responsibility to pay. Invoices will be sent after the add/drop period is over in order to ensure accurate billing. Information on the add/drop period can be found on the Student Records website.

 

Student Responsibilities

  1. Review the charges on your MaineStreet account
    • If you add or drop courses, these charges will change. Please update your 3rd Party with any changes to the charges on your account.
  2. Provide your 3rd Party with your billing needs and your Student ID Number.
  3. Pay any charges not covered by your 3rd Party.
    • Payment plan information can be found on the Bursar’s web page here.
  4. Enter Anticipated Resources in the amount your 3rd Party will be paying.
    • Failure to enter this information by the bill due date will result in a $50 late fee per month, until the charges have been paid and/or we have received a purchase order. Step-by-step instructions on how to enter Anticipated Resources can be found on the Bursar’s web page here.
  5. Follow up with your 3rd Party to verify they have submitted a purchase order.
  6. Monitor your MaineStreet account for changes.
    • Receipt of the Online PO Submission from your 3rd Party will appear as a payment on your MaineStreet account.

 

3rd Party Responsibilities

Purchase Order Option:

*** Please use this option if you wish to receive an invoice.

1. Gather the following information:

  • Student ID Number for each of your sponsored students
  • The course information for each of your sponsored students
  • The billing needs for each of your sponsored students

2. Complete the Purchase Order submission form here.

  • Submission deadline is 6 weeks after the add/drop period
  • In order to complete this form, you will need your designated Organization Number. If you do not already have this, please contact the Bursar’s Office at umbursar3rdpartybilling@maine.edu.
  • If your department is paying full tuition and fees for some students but not for others, please make note of this.
  • Once the purchase order has been submitted and reviewed, the charges will be transferred to your 3rd Party account and appear as paid on the student account. They will then be your responsibility to pay.

3. Verify enrollment and charges with your students after the add/drop period has ended

4. Verify charges upon receipt of the invoices sent by the University of Maine Bursar’s Office

  • Invoices will be sent after the add/drop period is over in order to ensure accurate billing.

5. Remit Payment

  • Due to FERPA regulations, we are not able to discuss details on student accounts without written authorization. Such details include charges, enrollment, grades, attendance, etc. If a grade is needed in order to remit payment, please contact your students.

6. Process Complete

 

Payment Option:

  1. Gather the following information:
    • Student ID Number for each of your sponsored students
    • The course information for each of your sponsored students
    • The billing needs for each of your sponsored students
  2. Mail a check with the above information included to:
    • Bursar’s Office
      ATTN: 3rd Party
      University of Maine
      5781 Wingate Hall
      Orono, Maine 04469
  3. Process Complete

 

Payment is due no later than 6 weeks after the conclusion of the term. Failure to remit payment will result in the transfer of charges back to the student’s account and they will become responsible for the balance, per the Financial Responsibility Statement signed by each student.

Please direct any questions to:
umbursar3rdpartybilling@maine.edu
Tel: 207.581.1521