Cash Management Training Information
The collection and handling of cash is governed by the Administrative Practice LetterI-E (PDF), Administrative Practice Letter I-F (PDF), and Administrative Practice Letter I-D (PDF).
- Cash registers or pre-numbered cash receipts must be used to record the receipt of cash at the departmental office.
- Departments must deposit daily cash and checks in the Bursar’s Office on a Schedule of Collections form.
- Employees assigned responsibility for handling cash are required to participate in a Web-based cash management session (provided by the Bursar’s Office) on an annual basis.
Departments are responsible for supplying their own locking bags for deposits and cash/check transmittal.
Additional Information On Deposits
Please use the following updated forms:
- Petty Cash Form (Excel)
- Schedule of Collections Form (Excel)
- Check Request (Excel)
Policies and procedures governing administrative policies are found in documents issued by the University of Maine System (UMS) Board of Trustees, the UMS Chancellor’s Office, and campus-specific memoranda from the President, Vice President, Chief Financial Officer, Deans and Directors. UMS documents may be found in Administrative Practice Letters.