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Bursar's Office

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Forms - Retroactive Appeal Process and Instructions

Retroactive Appeal Process and Instructions



The student retroactive refund appeal form is used when the student feels that an exception should be made to the established refund policies on tuition and fees for add/drop and withdrawal. Examples of student refund appeals can be, but are not limited to, the following:



The Bursar is available at (207) 581-1521 to discuss specific circumstances that may warrant a refund appeal.



Prior to step 1, the student is strongly encouraged to meet with the appropriate University administrator as defined in step 1. Endorsement by the University administrator is a required first step in the process, prior to review by the Bursar.

  1. Student completes part A of the refund appeal form, attaches a written statement detailing the basis of the appeal, and submits both documents to the appropriate University Administrator (University Administrator is defined as starting at the Assistant/Associate Dean and Director level of administration). A University Administrator may appoint a designee via memorandum to the Bursar.


  1. Administrator will determine if the student is a financial aid recipient. If the student is a financial aid recipient, the Administrator will contact the Financial Aid Office by telephone and discuss the appeal:




  1. The Administrator forwards the original refund appeal form/student’s written statement to the Bursar and retains an originating office file copy. Any related academic forms (i.e. add/drop form) will be separately forwarded to the appropriate department (i.e. Registrar). Please note that approved appeals on academic matters do not automatically qualify for a tuition refund.
  1. The Bursar approves/disapproves the refund appeal recommendation from the university administrator. Disposition copies of the form are sent to the student and originating office.




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Contact Information

Bursar's Office
5703 Alumni Hall, Room 100
Orono, Maine 04469-5703
Phone: (207) 581-1521 | Fax: (207) 581-1474E-mail:
The University of Maine
Orono, Maine 04469
A Member of the University of Maine System