Preliminary Recognition Form - University of Maine Student Government, Inc.

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Use this form to start a new organization

Affiliated Student Organization: A student organization who has at least five undergraduate members and is affiliated with the University of Maine’s Division of Student Life. This type of organization has access to privileges such as utilizing campus facilities, Center for Student Involvement services, such as assistance with advertising, event planning and equipment needs and participation in student organization fairs and programming. Recognized Student Organization: A student organization who has at least ten undergraduate student members and already has the affiliated status. In addition to all affiliated status privileges, a recognized student organization is also affiliated with the University of Maine Student Government, Inc. (UMSG) and has the ability to apply for funding and utilize all UMSG resources as well.

Affiliation / Recognition*

Please choose one or both of the options below

Only Affiliation with UMaine
Affiliation with UMaine and Recognition with Student Government Inc

1. Recognized organizations must continuously comply with Student Organizations Recognition Policies (SORP) in order to maintain an active status and thereby be entitled to the rights and privileges of recognized organizations.

2. Organizations must complete an accurate Update Form each year. Organizations must also submit an updated form within two weeks of an officer change. Failure to do so will result in inactive status.

Name of Organization*

Organization Information*

Please give a brief description about what the group does and what it offers to students that may be interested in joining.

Meeting Information*

Please indicate what day or day(s), time and location the organization meets.

Category*

Facebook Url

Twitter Url

Instagram Url

Organization's calendar

Organization's website

Contact Information

President's Name (MUST BE AN UNDERGRADUATE)*

Presidents Email*

President's Phone Number*

Please list the best contact number for this individual. Cell phone is preferred if possible.

Vice President's Name*

Vice Presidents Email*

Vice President's Phone Number*

Please list the best contact number for this individual. Cell phone is preferred if possible.

Treasurer's Name (MUST BE AN UNDERGRADUATE)*

Treasurer's Email*

Treasurer's Phone Number*

Please list the best contact number for this individual. Cell phone is preferred if possible.

Advisor's Name*

Advisor's Email*

Advisor's Phone Number*

Please list the best contact number for this individual. Cell phone is preferred if possible.

Finances

What have been the financial needs of the organization to date?*

How has the organization obtained its necessary funds?

Does the Organization have membership dues?*

Yes
No

If so, how much? Please use format 25.00

If so, when are they collected? Yearly, semesterly, or other?

Does the Orgnanization recieve a budget from a department of the University of Maine?*

Yes
No

If so, how much?*

If so, from which department?*

Does the Organization have a tax id number?*

Yes
No

If so, what is it

Does the Organization have a bank account?*

Yes
No

If so, what bank?

General Organization Information

When does the organization hold officer transitions?*

Please list the involvement (fundraisers, volunteering, events, etc.) of the organization within the past year (on campus, in the community, or abroad):*

Please list events which the organization plans to host or assist with during the next year:

Compliance and Legal Responsibilities

Does the organization comply with the stated Discrimination Policy?*

No inidvidual shall be discriminated against on the grounds of race, color, religion, sex, sexual orientation, including transgender or gender expression, national origin, citizenship status, age disability, or veteran's status.

Yes
No

Does the organization comply with the stated Hazing Policy?*

No person or organization shall create, permit to exist, any situation that recklessly or intentionally endangers the mental or physical health of a student enrolled at any institution of the University of Maine system.

Yes
No

Membership Roster

Members

Provide the name, classification (undergraduate, graduate, faculty, staff, or other), and @maine.edu email address of each member of the organization. Every organization recognized under UMSG Inc. must have at least (10) undergraduate members. Please select how you would like to provide this information:

Enter Manually
Attach a File

Membership List*

Name	Classification	Email (@maine.edu)

Upload File*

Max. file size: 3 MB.

Equipment List

Please list any equipment the organization owns, rents, or leases with money provided by Student Government Inc.. You must inform the Financial Affairs Office or update the equipment list whenever new equipment is purchased. If you have no equipment, please list NONE in the Equipment field below.

Equipment	Location

Additional Organization Info

Parent or Organization Website

Organization Media

Organization logo, or photos of events, meetings, or other club activities.

Drop files here or

Max. file size: 3 MB, Max. files: 1.

Constitution/Bylaws*

Upload the updated version of your organization's bylaws. Model bylaws for all organizations can be found here: https://umaine.edu/umsg/home/student-organizations/

Max. file size: 3 MB.

University of Maine Relationship Agreement*

All organizations must complete a Relationship Agreement form. Relationship Agreement forms can be found here: https://umaine.edu/umsg/home/student-organizations/

Max. file size: 3 MB.

Fiscal Sponsorship Agreement*

All organizations must complete a Fiscal Sponsorship form. The Fiscal Sponsorship Agreement form can be found here: https://umaine.edu/umsg/home/student-organizations/

Max. file size: 3 MB.

Are you familiar with the processes for groups to obtain funding on campus?*

Yes	No

Are you satisfied with the processes for groups to obtain funding on campus?*

Yes	No

Is your organization significantly limited by funding?*

Yes	No

Are there ways that Student Government could improve this process?*

Are you satisfied with attendance of events that you have on campus?

Yes	No

What forms of advertisement do you use to publicize events?*

Flyers
Facebook
Instagram
Twitter
Email
Tabling
Other

What assistance do you need from Student Government to help support your events?*

Are you satisfied with your group's ability to recruit membership on campus?*

Yes	No

Are you satisfied with your group's ability to retain membership?

Yes	No

In what ways could Student Government help to improve recruitment/membership?*

Are you satisfied with the available spaces for student groups to use on campus?*

Yes	No

In what ways can Student Government help improve the available spaces for organizations to meet?*

Do you understand the function of Student Government?*

Yes	Somewhat	No

Does Student Government effectively communicate with students and organizations?*

Yes	No

In what ways can Student Government better communicate with the organization?*

Do you have any additional concerns, ideas, or suggestions?*