Required HEERF Reporting

Additional HEERF Reports can be found at umaine.edu/return/category/cares-act.

UMaine HEERF 3 (ARP)Quarterly Report (Student Portion) – March 31, 2022

University of Maine and University of Maine at Machias

American Rescue Plan, 2021 (ARP) – Higher Education Emergency Relief Fund for Student Aid

Report #5: QUARTERLY REPORT – AS OF March 31, 2022

Sponsor: U.S. Department of Education
Award Number: P425E203082
Award Amount: $11,231,376
Report Period: January 14, 2021 – March 31, 2022
Report Date: April 5, 2022

Source and Purpose of Funds
The Higher Education Emergency Relief Fund III (HEERF III) was authorized by the American Rescue Plan (ARP) when signed into law on March 11, 2021. Included in the bill is additional student emergency relief funds for colleges and universities to distribute directly to students.

According to the Department of Education, “institutions must expend their HEERF grant funds within one year from the date when the Department processed the most recent obligation of funds for each specific grant”. UMaine and UMM’s date of most recent obligation of funds for ARP supplemental award: 4/28/2020

Eligibility Requirements
Consistent with the guidance from the U.S. DOE, eligible students include:
o Any student who is or was enrolled at the University of Maine and University of Maine at Machias on or after the date of the national emergency was declared for COVID-19. Title IV regulations define enrolled as a student who has completed the registration requirements. For the University of Maine and the University of Maine at Machias, Current Enrollment will be defined as official registration in courses (as reflected in MaineStreet) for any available semesters of enrollment at the given time. Detailed in each methodology is the date that eligibility (including a student’s Current Enrollment status) will be evaluated.
o International students, undocumented students, students exclusively enrolled in distance education, and graduate students are eligible to be considered for HEERF III funds.
o Students receiving the employee tuition waiver and early college students are not eligible for HEERF III funds.

Distribution Plan
Under the guidance of the definition of exceptional need by the Department of Education, the University of Maine and the University of Maine at Machias define exceptional need as students who are eligible for Federal Pell Grant, based on the 2021-2022 FAFSA. The following distribution methodologies also include an additional level of need using a Unmet need calculation.

The first round of automatic payments will specifically target students with exceptional need and unmet need. Students selected for automatic payments include:
• Undergraduate and Graduate Students
• Current Enrollment
• Filed a 2021-2022 FAFSA (Filing date – before or after March 1, 2021)
• Unmet Need

Based on Pell eligibility, unmet need calculated, EFC, FAFSA filing date, and campus of enrollment, the award amounts range from $250 to $2,000.
UMaine and UMM then provided an application round to a specific pool of eligible students (Based on FAFSA status, EFC, unmet need, and current enrollment).
Every eligible student chose the method of disbursement: either electronically consenting to have the funds applied directly to their student bill or to receive a direct payment of these funds.

Disbursements To-Date

Distribution Type Number of Eligible Students Number of Students To Whom Aid Has Been Distributed Total Amount of Aid That Has Been Distributed Amount of Funds Remaining for Disbursement
Orono Automatic 3,727 3,727 $8,644,400 $0
Orono Application 4,161 1,416 $2,169,169 $0
Machias Automatic 230 230 $314,450 $2,382
Machias Application 185 87 $100,975 $0
Total       $11,228,994 $2,382

Communications to Students
Below are all communications from the University of Maine System or UMaine to students concerning the emergency financial aid grants provided through the ARP
https://www.maine.edu/health-advisory/community-guidance/students/

pdf
Updated
4.10.22

UMaine HEERF 2 (CRRSSA)Quarterly Report (Student Portion) – March 31, 2022

University of Maine and University of Maine at Machias

Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA) – Higher Education Emergency Relief Fund for Student Aid
Report #5:  QUARTERLY REPORT – AS OF March 31, 2022
Sponsor: U.S. Department of Education
Award Number: P425E203082
Award Amount: $3,948,625
Report Period: January 14, 2021 – March 31, 2022
Report Date: April 5, 2022

Source and Purpose of Funds
The University of Maine (“UMaine”) and University of Maine at Machias (“UMM”) received the
above award from the Coronavirus Response and Relief Supplemental Appropriations Act
(CRRSAA) passed by Congress on January 14, 2021 to provide emergency financial aid grants
to eligible students.

On April 22, 2020, UMaine submitted the required Certification and Agreement (please link
signed C&A) to the U.S. Department of Education (U.S. DOE) committing to use these funds to
provide emergency aid directly to our eligible students.

Eligibility Requirements
Consistent with the guidance from the U.S. DOE, eligible students include all students who were
enrolled at UMaine on March 24, 2021 with the following exceptions:
– non-degree students
– Students with no enrollment for Spring 2021 (including Spring 2021 Semester
withdrawals) at the time of the first disbursement of funds
– Employees receiving UMS Employee Tuition benefits
– Early college students
– International/DACA Students

Distribution Plan
UMaine and UMM will automatically distribute approximately 96 percent of these funds to all
eligible students. Award amounts will be tiered as follows based on the number of credit hours
in which the student is enrolled as of March 24, 2021, academic career, and in accordance with
DOE guidelines financial need:

Undergraduate Base Amounts
.1 – 5.99 Credit Hours: $125
6 – 11.99 Credit Hours: $225
12+ Credit Hours: $325

Graduate Base Amounts
.1-2.99 Credit Hours: $200
3-5.99 Credit Hours: $225
6+ Credit Hours: $325

Additional Amounts
High Need (EFC <= 5711): +$200
Medium (Between EFC > 5711 and EFC < COA): +$100
Low (No FAFSA, or EFC > COA): +$0

The remaining 4 percent (approximately) of the CRRSAA student aid is being made available by
application to eligible students who self-identify with additional need as a result of being
impacted by COVID-19. The application was made available to the following population to notify
them that applications were open for remaining emergency funds:
• All eligible students as of April 20, 2021, for both Orono and Machias, based on our
initial criteria in our block grant round of payments. Some students were no longer
eligible as a result of withdrawing.
• From the eligible students, those who were potentially eligible for Federal Pell Grant
were identified.

The application was made available to students on April 20, 2021. Students had a deadline of
April 28, 2021 at 4:30pm to submit an application.

Applications for the additional CARES Act amounts were reviewed by a campus committee and
awarding parameters were created for approval and distribution of these funds.

Communications were sent to students who were approved or denied funding on May 3, 2021
and those eligible began receiving payments for their approved amounts on May 4, 2021.
In some cases, emergency funds may have been supplemented with a portion of CRRSAA
dollars intended for institutional relief.

In accordance with the federal guidelines for the CRRSAA allocations, every eligible student
was able to choose the method of disbursement: either electronically consenting to have the
funds applied directly to their student bill or to receive a direct payment of these funds.
All distributions to student will be made via direct deposit or check. Because the IRS considers
the CRRSAA student funds as a “qualified disaster relief payment,” they are not considered
taxable income.

Remaining Funds from CARES Act Funding
UMaine carried forward the remaining unspent portion of the initial CARES Act funding
($210,650, of which $210,650 was spent) to the total allocation of HEERF II funding for the
second round of direct payments to students. UMM carried forward the remaining unspent
portion of the initial CARES Act/SIP ($13,347, of which $12,747 was spent) funding to the total
allocation of HEERF II funding for the second round of direct payments to students.

Disbursements To-Date

Distribution Type Number of Eligible Students Number of Students To Whom Aid Has Been Distributed Total Amount of Aid That Has Been Distributed Amount of Funds Remaining for Disbursement
Orono Automatic 9,720 9,248 $3,576,050 $0
Orono Application 2,107 578 $225,797 $0
Machias Automatic 328 328 $137,725 $0
Machias Application 178 65** $9,053 $0
Total       $3,948,625 $0

**Student counts reflect the utilization of both the HEERF II funds and the original CARES SIP
award.

Communications to Students
Below are all communications from the University of Maine System or UMaine to students
concerning the emergency financial aid grants provided through the HEERF.

https://www.maine.edu/health-advisory/community-guidance/students/

pdf
Updated
4.10.22