Policy & Procedures

The University of Maine’s Policies and Procedures for Financial Disclosures and Conflicts of Interest in Extramurally Sponsored Activities (PDF), applies to all University employees and students who serve as investigators on proposals submitted to external sponsors. The policy applies equally to UMaine investigators, and investigators at other University of Maine System (UMS) campuses (‘UMS investigators’) who wish to submit through, or collaborate with UMaine on an extramural funding request.

Procedures:

  • Prior to submitting a request for extramural funding, each Investigator named in a proposal must successfully complete the Collaborative Institutional Training Initiative (CITI) FCOI training (see Instructions for CITI Training [PDF]) and certify whether s/he has a significant financial interest related to the proposed activity (This certification is generally completed in PARS – Proposal Automated Routing System).
  • Any Investigator having such an interest must complete a Significant Financial Interest Disclosure Form (PDF).
  • In the proposal text, or in an attachment to the proposal, the Investigator must describe their significant financial interest or potential conflict of interest (see Example COI Narrative).
  • Steps to manage or eliminate conflicts of interest will be incorporated into a Conflict Resolution Plan approved by the Financial Disclosure Review Committee (FDRC). Each Investigator must certify that s/he will adhere to all terms and conditions of a Conflict Resolution Plan prior to the University’s acceptance of an award.
  • The investigator will be required to periodically reports/update information.

Note: Individuals not listed as investigators in proposals who later assume such roles through hiring, promotion, or other means are required to complete CITI FCOI training, complete and submit either a PI Certification Statement (PDF) or a Co-PI Certification Statement (PDF) and make any applicable disclosures prior to commencing work on the project.