Workspace is an online environment optimized for applicants who are collaborating on an application. Forms can either be completed online within a web form (recommended) or downloaded individually and uploaded to Workspace.

Step 1: Getting Registered

Before applying for a funding opportunity, you need to register with to apply with Workspace (

Once you have completed your registration, you will then need to add a profile. Under the How would you like to proceed? heading, you will need to select Add Organization Applicant Profile. Enter the DUNS number 186875787 for the University of Maine. Doing this will associate your applications with the University of Maine. ORA will receive notice that you have registered and will then assign you the role of workspace manager.

Step 2: Search for Funding Opportunity

After logging in, search for the grant opportunity for which you want to create a workspace in the top right corner. You will then click on the opportunity number which will bring you to the View Grant Opportunity screen. This screen with provide you with a synopsis of the opportunity as well as all related documents such as the full funding announcement or any amendments to that announcement.

Step 3: Applying for Funding Opportunity

Once you have found the funding opportunity you are looking to apply to, you will click on Apply at the top right corner of the View Grant Opportunity Screen.  You will then be required to enter an Application Filing Name to create your workspace.

Step 4: Managing Workspace

Click on Manage Workspaces link on the Applicant Center page. Enter search criteria and click the Search button to display the results for all workspaces you have access to. Click the manage link in the actions column to take you to the manage workspace page. At this point you can begin adding participants and completing the required forms, such as the SF-424. To add participants, these individuals must be registered in as well.

Step 5: Submission

Once all of the required forms are filled out and the Form Status column says “Passed” for all forms, this step will be complete. The ORA staff member you are working with will review each proposal for compliance with both sponsor and University policies. Once ORA has finalized review, the proposal will be sent to the AOR for approval to submit. When the AOR has approved submission, ORA will submit the proposal.

Step 6: After Submission

  • Receiving email notifications: ORA will receive an email from that confirms the application was received and a second email noting if it passed or failed data verification in After, emails from the agency will confirm that the agency received the application and if it passed or failed data verification there as applicable to the agency.
  • Correcting errors (NIH submissions only): If there are errors in the NIH submission, you must correct them in workspace, contact the ORA staff member you are working with and ORA will resubmit the application.
  • Tracking an application: Once the application has been accepted by the agency, it no longer resides in Only ORA can track the application in