Post Award Actions
Post Award Actions assist in managing the administrative details of sponsored projects after they have been awarded and the Post Award Team serves as the primary point of contact with external sponsors. Our team provides services which include but are not limited to:
Some Post Award tasks – like budget revisions, cost sharing, and financial reporting – are handled by Fiscal Services. Since there’s overlap with the Post Award Team, be sure to check both sections and follow any helpful links for full details.
Roles & Responsibilities
The following is a brief outline of roles and responsibilities between the Principal Investigator (PI) and the Office of Research Administration (ORA) in relation to Post Award Actions:
| Post Award Action | PI | ORA |
|---|---|---|
| Grant Transfer | X | X |
| No Cost Extension (NCE) Request | X | X |
| Monthly Reconciliation | X | |
| Changes in Principle Investigator | X | X |
| Reporting Requirements | X | X |
| Scope of Work Change | X | |
| Time & Effort Reporting | X | X |
| Closeout | X | X |
PI Role & Responsibility
Throughout the life of an award, it is the PI’s responsibility to ensure compliance with the award terms and conditions. The PI should familiarize themselves with the defined Roles & Responsibilities of a Principal Investigator at the University of Maine. All requests for post award changes should be made by the PI in a timely manner to ensure adequate time for ORA approval and sponsor notification under the terms and conditions of the award.
For Non-Federal sponsored programs (e.g. industry, foundations, foreign government, non-profits), consult the terms of the agreement for guidance as requirements vary depending on the sponsor’s policies. When the award is silent, PIs should follow the guidance below for Federal grants and cooperative agreements.
Federal contracts are restrictive and must be closely monitored.
Federal grants and cooperative agreements often provide more flexibility under Expanded Authorities and PIs have the flexibility to make changes to their awards except as described below.
ORA Role & Responsibility
Post Award staff are responsible for making requests to sponsors, in consultation with the PI as necessary, to obtain changes to an existing University of Maine award. Post Award will recommend terms where appropriate.
Post Award is responsible for acceptance of changes to awards on behalf of the University.
Contact ORA’s Post Award Team to get more guidance. If you don’t have a particular team member’s contact information available, feel free to reach out to ora@maine.edu and your question will be directed to the appropriate staff member.
