The University principal investigator (PI) should contact the subrecipient 90 days prior to the end of the period of performance to confirm the status of the project. To successfully close out the subaward, the ORA Subaward Officer will send the Subaward Closeout Document to the subrecipient and University PI must:
- Follow up on late or missing reports or deliverables
- Ensure the subrecipient submits a final invoice, clearly marked as “Final”
- Review and processing of the approved final invoice for payment
- Once final payment is made to the subrecipient, ORA will notify Procurement to close the PO which will deobligate the encumbrance for the subrecipient agreement.