Closeout
The University of Maine complies with the Federal Office of Management and Budget Uniform Guidance (OMB Uniform Guidance) for managing sponsored projects, including accurate and timely award closeouts. This policy applies to all university personnel involved in managing sponsored awards and contracts.
When a project reaches its end date and no further time or funding is needed, the account will close. At closeout, several reports are typically required. The Principal Investigator (PI) has primary responsibility in collaboration with the Department and ORA for ensuring timely closure and submission of all required reports.
Effective project management throughout the award helps prevent post-award issues.
A No-Cost Extension may be requested for additional time to complete project objectives without extra funding. Sponsor approval is usually required.
Equipment purchases in the final three months of a project require prior approval and strong justification, unless a renewal award is expected.
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Closeout Requirements
Closeout documentation requirements vary by sponsor. Be sure to consult the award terms and conditions and/or check in with the Post Award Services team if you need clarification on the award closeout requirements.
Additional Closeout Information
Subawards
Important Notes on Compliance
Failure to meet closeout and reporting requirements may result in:
Please contact ORA to be connected with the appropriate team (i.e. Fiscal Services or Post Award) if you need additional guidance by sending an email to ora@maine.edu
