Graduate School Assistantship
Essential Duties:
- Assist with the recruitment of new graduate students – including professional representation of the Graduate School at selected fairs and informational sessions.
- Respond to general inquiries and requests for information from faculty, staff, prospective and current students, and external contacts via email, phone, and in-person
- Perform a variety of data entry tasks and work with the Graduate School staff to process time-sensitive electronic graduate files and documents including imaging, quality assurance, and linking/indexing to the student portal (MaineStreet).
- Provide initial thesis review services for students and staff
- Assist with the planning and execution of various Graduate School events – including but not limited to all of the following: New Teaching Assistant Orientation, New Graduate Student Orientation, Annual Picnic, Open Houses, Staff Retreats, Graduate Commencement, etc.
- Provide tours of campus and Stodder Hall facilities to prospective students
- Help coordinate, design, and develop Graduate School marketing materials
- Special projects and other job duties from Graduate School staff and senior administration as assigned
Skills and Qualifications:
- High degree of confidentiality and attention to detail required
- Strong organizational and computer skills
- Excellent oral and written communication skills
- Professional dress code is required for events, campus tours, and student appointments.
- Ability to lift and move +/- 50 pounds (frequently rearranging furniture & moving boxes)
- Knowledge of general higher education systems and processes, preferred
- Customer service experience, preferred
The ideal candidate will have prior experience in an administrative office and enjoy a fast-paced, dynamic work setting.
Students must have filed a FAFSA form and must be work-study eligible.
Some travel may be required.
Interested applicants should apply here. You will need to upload a cover letter, resume, and contact information for two references. For any questions about the process please contact Aylah Ireland (aylah.ireland@maine.edu)