The Maine Masque exists to provide opportunities for the students and community at the University of Maine to create and participate in theatre, socialize with those who are interested in the theatre arts, and to educate others about the importance of theatre.
- Section 1. The name of the organization shall be The Maine Masque.
- Section 1. The Maine Masque Theatre is under the jurisdiction and supervision of the University of Maine’s Student Government and is an officially recognized theatre of the University of Maine.
- Section 2. The Advisor of The Maine Masque Theatre shall be chosen by the voting members of the Maine Masque. The advisor must be a member of the faculty or staff of the University of Maine. The advisor will act as a permanent contact in the event that the student leadership cannot be reached. The advisor may act as a consultant as required by the members.
- Section 3. The finances of The Maine Masque Theatre shall be controlled by the Executive Council who will present financial reports to the membership whenever requested to do so. The Executive Council will comply with all applicable laws and policies from all levels of government, the University of Maine, and the UMSG, Inc.
- Section 1 – The elected officers of the Maine Masque Theatre shall be a President, Vice President, Treasurer, Secretary, and Historian. These officers shall be elected by written ballot at the annual spring election meeting. Each office shall be considered separately.
- Section 2 – These five offices shall constitute the Executive Council, and as such carry out the general business of the Maine Masque.
- Section 3 – The President shall act as Chairman of the Executive Council; they will call all meetings of the Executive Council and the general membership.
- Section 4 – The Vice-President shall perform the duties of the President in their absence, and shall act as their assistant in all matters.
- Section 5 – The Treasurer shall maintain the Maine Masque account(s) and supervise and advise on all financial matters. The Treasurer shall provide up to date financial reports, in a timely manner, whenever requested by a member of the Executive Council or general membership.
- Section 6 – The Secretary shall keep the minutes of all Executive Council and general membership meetings. The minutes from all general meetings shall be posted, in a timely manner, electronically in the Maine Masque First Class folder, and in hard copy on the Maine Masque callboard. Minutes from executive meetings will not be posted, but are available to the general membership upon request. The Secretary will also keep track of current membership lists.
- Section 7 – The Historian shall maintain records in the form of an annual scrap book, including membership, meeting minutes, news articles, photos, programs, and any other materials needed to document Maine Masque activity. The Historian will also oversee publicizing of Maine Masque events.
- Section 1 – Prior to the annual spring election meeting, the Executive Council will hold a meeting of the General Membership for the purpose of nominating candidates for the offices of President, Vice President, Secretary, and Historian. Due to the difficult nature of the office of Treasurer, the current officer is charged with recommending a single candidate for that office, which the voting members will later vote on. Any member of the Maine Masque may nominate a candidate. Candidates may nominate themselves or be nominated by another member. Another Maine Masque member must second each nomination. Nominees must be present at the nomination meeting to accept or decline their nomination. There is no limit to the number of nominations allowed for each office. Nominations will only be accepted at the nomination meeting.
- Section 2 – The annual spring election meeting shall be scheduled at least two weeks prior to the Apple Awards. Each nominee will bring a short statement of no more than half a page explaining his or her platform. Prior to voting, candidates will be asked to read their statement to the general membership. Voting shall be by secret ballot. The ballots will be collected and counted under the supervision of no less than two non-nominated officers, or non-nominated members of the Maine Masque in the event that officers are running for reelection. The candidate with the most votes for each office will be elected into that office. In the event of a tie between candidates, there will be a tiebreaker vote between the tied candidates. If a candidate running for multiple offices wins the vote for more than one office they may choose the office they wish to take and the runner up in the remaining office will become that officer. The meeting will adjourn when all voting is complete.
- Section 3 – Any member of the Masque shall be eligible for any office, and all officers shall be eligible for reelection. Nominees may run for more than one office. All nominees must be planning to attend the University of Maine on at least a part time basis during the following Fall and Spring semesters.
- Section 4 – The elected officers as herein provided, shall take office at the close of the annual spring apple awards. There will be a transitional period between the election of the new officers at the annual spring election meeting and the apple awards where the newly elected officers may confer with the current officers to prepare for the following school year. During that transitional period, the current, and newly elected, officers shall have at least one group meeting.
- Section 5 – In the event that the office of the President shall become vacant, the Vice-President shall immediately call a special meeting of the general membership, and shall assume the duties of the Presidency until the office is filled at the special meeting. Refer to Article IV section 8 for reelection procedures.
- Section 6 – In the event that the office of Vice-President, Secretary, or Historian shall become vacant, the President shall either appoint an existing and willing officer, or appoint a temporary officer from the membership, to execute the duties of the vacant office until the office is filled at a special meeting of the general membership. Refer to Article IV section 8 for reelection procedures.
- Section 7 – In the event that the office of Treasurer shall become vacant, the Executive Council shall appoint a member to fill that office.
- Section 8 – The procedure for officer replacement shall be as follows. A special meeting of the general membership shall be called. Announcements for the meeting will include the need to nominate and elect a member for the vacant office. To be nominated for a vacant position the member must be present at the special meeting. Candidates may nominate themselves or be nominated by another member. Another Maine Masque member must second each nomination. Nominees will accept or decline their nomination. There is no limit to the number of nominations allowed for an office. When no more nominations are offered, each candidate will be allowed to give a short statement. Immediately following the statements, ballots will be distributed for voting. The ballots will be collected and counted as described in Article IV section 2. The newly elected officer shall take office immediately following the close of the special meeting.
Article V -General Membership Meetings
- Section 1. Meetings of the General Membership shall be called by the President, upon the request of any members of the Executive Council, or when petitioned to do so by any five members of the Maine Masque. Written notices shall be sent one week prior to the date via email on the Maine Masque folder, and posted on the Maine Masque Call Board outside of the School of Performing Arts office. There shall be at least one general meeting each month of the academic year.
Article VI – Membership
- Section 1. General membership in the Maine Masque shall be divided into two categories: general and voting. General members will not have voting privileges, and voting members will.
- Section 2. General members to the Maine Masque will be considered voting members based on a semester to semester point system with the following point values:
- – General meetings: 1 pt.
- – Publicity functions (i.e. Family and Friends Weekend, Open Houses, etc.): 2 pts.
- – Bake sale bakers: 1 pt.
- – Bake sale table sitters: 2 pts.
- – Other events (i.e. fundraisers, participation in the Maine Masque production, etc.) will be awarded a point value at the officers’ discretion.
- Section 3. To become a voting member, the general member must accumulate 10 pts.. Voting membership is awarded immediately upon reaching 10 pts., and lasts through the following semester. To maintain voting membership, the member must accumulate another 8 pts. during each semester after becoming a voting member. If a voting member does not achieve those 8 pts., he or she will return to the general membership at the start of the following semester. Voting membership will be restored as soon as he or she accumulates 10 pts., within the semester they returned to the general membership.
- Section 4. The Secretary shall keep a complete record of general and voting members’ point accumulation, which will be updated on a weekly basis. It will be each member’s responsibility to make sure that they are awarded their points.
- Section 5. Written requests for funding may be submitted to any officer and will be discussed at the next officer meeting.
- Section 6. If the membership does not agree with a decision or action of the Executive Council, any five members, or more, may call for a special meeting of the general membership. At the special meeting the membership may call for a vote to reconsider the decision or action that is in question, if at least one quarter of the voting membership is present.
Article VII – Amendments
- This constitution may be amended by a two-thirds vote of the voting membership, provided notice of the proposed amendment has been given in writing at least one week previous to the meeting at which the voting is to take place.
Article VIII – Ratification
- This constitution shall become effective immediately following its acceptance by a two-thirds vote of the voting membership.