Prepare Small Business Subcontracting Plan

Department/Financial Administrator and PI

A sample Small Business and Small Disadvantaged Business Subcontracting Plan form can be found at the end of this document. Some sponsoring agencies have specific forms that may vary from this format. Please contact the sponsoring agency for further guidance on their preferred form.

The following series of form explanations may be of assistance in helping gather the required information in most situations:

Offerer: University of Maine System acting through University of Maine

Address: 5717 Corbett Hall, Orono, Maine 04469-5717

Solicitation or Subcontract Number: enter as applicable

Estimated cost or price of contract (including options): $ include full proposal or award amount

Period of Performance (include option years): From: To: include proposal or award period of performance as applicable

1. Type of Plan

• • Select Individual Plan

2. Goals

• • A. The total dollar amount for subcontracting is all dollars that will be paid to outside (non‐University) parties. This number includes large business dollars. This number serves as the baseline for the calculation of all other percentages that follow.
  • B. Small business percentage SB. Calculate this as the fraction of applicable line item costs actually intended for small business suppliers, divided by the total in 2 (a).
  • C. Veteran owned small business percentage VOSB. Calculate this as the fraction of applicable line item costs actually intended for small disadvantaged business suppliers, divided by the total in 2 (a).
  • D. Service‐disabled veteran‐owned small business percentage SDVOB. Calculate this as the fraction of applicable line item costs actually intended for service‐disabled veteran‐owned small business suppliers, divided by the total in 2 (a).
  • E. HUBZone small business percentage Calculate this as the fraction of applicable line item costs actually intended for HUBZone small business suppliers, divided by the total in 2 (a).
  • F. Small disadvantaged business percentage SDB. Calculate this as the fraction of applicable line item costs actually intended for small disadvantaged business suppliers, divided by the total in 2 (a).
  • G. Woman‐owned small business percentage WOSB. Calculate this as the fraction of applicable line item costs actually intended for woman‐owned small business suppliers, divided by the total in 2 (a).
    • Note Federal Prime Contract Goals are:
    • SB equals 23%
    • SDB equals 5%
    • WOSB equals 5%
    • HUBZone equals 3%
    • VOSB equals 3%
    • SDVOB equals 3%

3. Include known suppliers and their applicable small business designations.
4. Include explanation of how you identified small business concerns/suppliers, source lists, and how you determined the value for each
5. List the sources used to identify suppliers.
6. Check applicable box for indirect costs and explain methodology to determine proportionate share to be allocated as subcontracts to SB, VSOB, SDVOSB, HSB, SDB, and WOSB if applicable.
7. Include any other duties in I.
8. Require subcontractors (other than small business concerns) that receive subcontracts in excess of $750,000 ($1.5 million for construction of a public facility) to adopt a subcontracting plan that complies with the requirements of the Small Business Subcontracting Plan clause.
   • Include any additional efforts in C.
9. Note the information for the departmental/financial administrator to submit your Subcontract Reports to http://www.esrs.gov
10. Include on a division-wide (departmental) basis what you will do to maintain records in your department.
11. Enter Christopher Boynton, Director of Office of Research Administration, date, 207-581-1484. For forms that require an address, use: 5717 Corbett Hall, Orono, ME 04469-5717

SMALL BUSINESS SUBCONTRACTING PLAN FORM (Sep 30, 2015)