Federal Reporting Requirements on Harassment

The University of Maine is committed to creating and maintaining an environment free from all forms of unlawful harassment and sexual misconduct.

Federal and State sponsors have released notification reporting requirements related to harassment. The University is aware of these new requirements and is committed to ensuring compliance with them. Below are some sponsor specific requirements.

National Science Foundation (NSF)

  • The NSF awardee is required to notify NSF of: (1) Any finding/determination regarding the PI or any Co-PIthat demonstrates a violation of awardee policies or codes of conduct, statutes, regulations, or executive orders relating to sexual harassment, other forms of harassment, or sexual assault; and/or (2) if the PI or any co-PI is placed on administrative leave or if any administrative action has been imposed on the PI or any co-PI by the awardee relating to any finding/determination or an investigation of an alleged violation of awardee policies or codes of conduct, statutes, regulations, or executive orders relating to sexual harassment, other forms of harassment, or sexual assault. Such notification must be submitted by the Authorized Organizational Representative (AOR) to NSF’s Office of Diversity and Inclusion at www.nsf.gov/​harassment within ten business days from the date of the finding/determination, or the date of the placement of a PI or co-PI by the awardee on administrative leave or the imposition of an administrative action, whichever is sooner. Each notification must include the following information:
  • NSF’s Award Term and Condition requires awardee organizations to report when findings of sexual harassment are made with 10 business days using the Organizational Notification of Harassment Form.
  • For more information: NSF Harassment Website; NSF Harassment Policy

National Aeronautics and Space Administration (NASA)

  1. Nasa recipient institutions are required to report to NASA: (1) Any finding/determination regarding the PI or any Co-PI that demonstrates a violation of the recipient’s policies or codes of conduct, relating to sexual harassment, other forms of harassment, or sexual assault; and/or (2) if the PI or any Co-PI is placed on administrative leave or if any administrative action has been imposed on the PI or any Co-I by the recipient relating to any finding/determination or an investigation of an alleged violation of the recipient’s policies or codes of conduct, statutes, regulations, or executive orders relating to sexual harassment, other forms of harassment, or sexual assault. Such reporting must be submitted by the Authorized Organizational Representative (AOR) to NASA’s Office of Diversity and Equal Opportunity at within 10 business days from the date of the finding/determination, or the date of the placement of a PI or Co-I by the recipient on administrative leave or the imposition of an administrative action.
  2. For more information: NASA Harassment Website; NASA Harassment Policy

National Institutes of Health (NIH)

  1. NIH recipient institutions are required to notify NIH when individuals identified as PD/PI or other Senior/Key personnel in an NIH notice of award are removed from their position or are otherwise disciplined by the recipient institution due to concerns about harassment, bullying, retaliation or hostile working conditions. (NOT-OD-22-129)
    • The Authorized Organization Representative must notify NIH within 30 days of the removal or disciplinary action
    • Notification must be submitted to NIH through a dedicated web form.
    • o All required notifications must include, at a minimum:
      • name of the Authorized Organization Representative submitting the notification
      • name of the individual of concern
      • description of the concern(s)
      • action(s) taken
      • any anticipated impact on the NIH-funded award(s)
  2. For more information: NIH Harassment Website; NIH Harassment Policy

For questions related to this requirement, please contact ora@maine.edu.