Key Requests

* THE KEY REQUEST METHOD HAS CHANGED. KEY REQUESTS SHOULD NOW BE MADE THROUGH SERVICE REQUESTS *

Click here to be redirected to the main work requests location https://umaine.edu/ofm/campus-services/work-requests/

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This form must be submitted prior to key retrieval. The key holder themselves must come to Service Building A Room 103 between 7AM and 3PM to sign for the key (unless a special arrangement has been made). Please note, the Lock Shop will no longer be delivering keys. Please bring your University ID card with you. Prior to filling out this form, you will need the ID numbers of all the key holders. Once the key has been cut, the key holder will have 30 days to pick up the key.

Other types of keys (i.e. file cabinet, desk, safe, etc) should be requested through our work service request form. This form is for building access only.

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I have a copy of the University's Key Policy and Standard Operating Procedures*

Yes
No

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I have read and understand the University's Key Policy and Standard Operating Procedures*

Yes
No

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Key Levels (please refer to the SOP levels of key access for further clarification)

Individual Room Key: Provides access to a single room or office (requires level one authorization) Exterior Door Key: Provides access into a building and/or spaces within the building (requires level two authorization) Sub-Master Key: Provides access to a group of rooms within a building (requires level two authorization)

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What level are you requesting? (Master keys are only given under special circumstance and must be requested in person) *New keys will be $5 each**

Individual Room Key
Exterior Door Key
Sub-Master Key

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What key(s) are you requesting?*

Key Number	Qty	Building	Location

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Key Number	Qty	Building	Location

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Key Number	Qty	Building	Location

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Authorization Levels (please refer to the SOP definitions and abbreviations for further clarification)

Level One: Local supervisor (e.g. key coordinator or building manager) Level two: Provost, Dean, VP

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What is your level of authorization?*

Level One
Level Two

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What is your Job Title?*

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Who will be the key holder?*

Student
Graduate Student
Staff
Faculty
Management

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Name & ID Number of the key holder? (REQUIRED)*

Name ID Number

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Multiple Key Holders Please List Below (please include their ID numbers). If multiple keys are requested, please specify who will be obtaining which key.

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PeopleSoft Chartfields*

Dept. ID	Account	Class	Fund Code	Program	Project ID	Operating Unit

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Requested by*

Name	Phone	Email	Department	Campus Address

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Building Manager	Phone

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Potential Cost

In order to stress the importance of key safety, we have broken down a potential cost for lost or stolen keys. A misplaced key could create a great security risk as we do not know who will come into possession of said key. If a key is lost or the department fails to return the key, they will be responsible for re-keying the area affected by the lost key. The re-key rate per door is $80. If one room has 2 doors, it will be $160 to re-key that single room. If the key opens multiple rooms, we have to factor in each door that must be re-keyed. By signing, you are agreeing to the potential cost of re-keying an area if the key is to become lost or stolen.

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I have read and understand the potential cost and I am agreeing to take full responsibility.*

Please type your name above to electronically sign this request form.

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* This form will be discontinued on August 1st, 2023. *

Click here to be redirected to the main work requests location https://umaine.edu/ofm/campus-services/work-requests/

Office of Facilities Management

*** THE KEY REQUEST METHOD HAS CHANGED. KEY REQUESTS SHOULD NOW BE MADE THROUGH SERVICE REQUESTS ***

Key Levels (please refer to the SOP levels of key access for further clarification)

Authorization Levels (please refer to the SOP definitions and abbreviations for further clarification)

Potential Cost

*** This form will be discontinued on August 1st, 2023. ***

* THE KEY REQUEST METHOD HAS CHANGED. KEY REQUESTS SHOULD NOW BE MADE THROUGH SERVICE REQUESTS *

* This form will be discontinued on August 1st, 2023. *