Making an Offer

Be sure to consult with your HRP before making a tentative offer. Tentative offers are contingent on successful completion of a background check, any required pre-employment physicals and education verification if applicable. Below are some considerations when preparing to make an offer and negotiate with the finalist.


  • Salary and paycheck schedule
    • UMS Policy requires that non-fiscal year salaried employees be paid in 12 installments.
    • All salaried employees are paid monthly and hourly employees are paid bi-weekly.
    • The beginning of the pay cycle coincides with the beginning of the work year.
    • Non-fiscal year employees who are hired after the beginning of their work year will have their pay prorated for the remainder of that pay cycle.
    • Salaries of over $90,000 a year require approval by the chancellor.
  • Value of the University of Maine employee benefits
  • Employment contingencies. Is the appointment or continued employment contingent on the completion of a degree or obtaining a license/certification by a specific date?
  • Start date
  • Duration of probationary period and prior credit (if any)
  • A description of the department’s college’s typical expectations for faculty (i.e. instruction, scholarship, service), as well as the mix for the faculty member’s initial workload assignment
  • Information about the department’s evaluation criteria for reappointment, promotion, and/or tenure
  • Moving expenses reimbursement
  • Professional development opportunities
  • Requests for any ADA accommodation should be discussed with Equal Opportunity
  • Equipment and resources
  • Does the finalist need authorization to legally accept employment in the US and at the University of Maine? If the finalist will need a new or changed visa status to accept employment, please contact International Programs.
  • Community resources, recreational activities, schools.

Examples of a Tentative Offer

I am pleased to recommend your appointment as (Title) to (Executive Vice President for Academic Affairs and Provost) effective (Date). This is a full/part-time appointment with an annual salary of ($Salary). Pending administrative approval, your projected date of hire will be (date of hire). The work year for this position will be (#Months). This position is considered a (tenure track/probationary/fixed-length/soft money) appointment. For soft-money positions: Funding is currently available through (date).


I am pleased to tentatively offer you the position of (Title), subject to final approval from (Executive Vice President for Academic Affairs and Provost), who will send you an official appointment letter.  This position carries a full-time regular appointment (or part-time) with an annual salary of ($Salary), effective (Date). This is a (tenure track/probationary/fixed-length/soft money) appointment. For soft-money positions: Funding is currently available through (date). [You may add any additional pertinent information about the position or the department].


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