Graduate School Office Graduate Assistant

May 23, 2025 Funding Opportunities

Essential Duties:

  • Assist with the recruitment of new graduate students – including professional representation of the Graduate School at selected fairs and informational sessions.
  • Respond to general inquiries and requests for information from faculty, staff, prospective and current students, and external contacts via email, phone, and in-person 
  • Perform a variety of data entry tasks and work with the Graduate School staff to process time-sensitive electronic graduate files and documents including imaging, quality assurance, and linking/indexing to the student portal (MaineStreet).
  • Provide initial thesis review services for students and staff
  • Assist with the planning and execution of various Graduate School events – including but not limited to all of the following:  New Teaching Assistant Orientation, New Graduate Student Orientation, Annual Picnic, Open Houses, Staff Retreats, Graduate Commencement, etc.
  • Provide tours of campus and Stodder Hall facilities to prospective students
  • Special projects and other job duties from Graduate School staff and senior administration as assigned

Skills and Qualifications:

  • High degree of confidentiality and attention to detail required
  • Strong organizational and computer skills
  • Excellent oral and written communication skills
  • Professional dress code required for events, campus tours, and student appointments.
  • Ability to lift and move +/- 50 pounds (frequently rearranging furniture & moving boxes) 
  • Knowledge of general higher education systems and processes, preferred
  • Customer service experience, preferred
  • Some travel may be required.
  • The ideal candidate will have prior experience in an administrative office and enjoy a fast-paced, dynamic work setting.
  • Must maintain a minimum enrollment of six credit hours in an MA/MS or Ph.D. program each semester and one credit hour during the summer.

Students must have filed a FAFSA form and must be work-study eligible.

Interested applicants should apply here. You will need to upload a cover letter, resume, and contact information for two references. For any questions about the process please contact Aylah Ireland (aylah.ireland@maine.edu)