Checklist for New Faculty at UMaine

Welcome to UMaine!

Below information will help any faculty as they get started at UMaine.  To find more details, and to register for our New Faculty Orientation events, select these from the list on the left.

Getting Started Checklist

1.  Activate your University of Maine System (UMS)* account. To complete the activation process, you must have both your 7 digit UMaine Employee ID number and an account activation key.

Your UMS user account (also referred to as your UMS ID) is used to access system-wide technology services such as Brightspace (our learning management system), MaineStreet (our personnel management system), and UMS Email (Gmail).

→If you do not have your Employee ID number your departmental administrative assistant will be able to help you locate it.

→If you do not have an activation key contact the IT Help Center at 207.581.2506.

→If you would like to get started working with these tools, but do not have an Employee ID number, your hiring department can fill out a Person of Interest form to get you access to the system-wide technology services.

2.  Complete your I9 form. Payroll/Benefits can help you finalize any of your I9 paperwork.  Please complete this form and bring with you the approved documentation outlined on page three to the HR office on the first floor of Corbett Hall (207.581.1581). If you need to submit documents electronically, it is possible – follow their recommendations here (requires login)

3.  Get your Parking Permit. Parking passes are 35$ for the year (Jan-Dec), and prorated from the time of purchase. Permits can be ordered online – but you will need your UMS ID (Step 1).  Permits are also available in the MaineCard Office (130 Memorial Union Building) or at Parking Services (5702 DTAV Community Building).

4.  Get your MaineCard. Your official UMaine ID is the MaineCard. Fill out this application form; currently MaineCard Services are by appointment only at this time. Please visit their contact page for more information.

5. Before you start teaching – complete the FERPA Training. The Federal Educational Rights and Privacy Act (FERPA) places restrictions on who should have access to student data; only those employees who need to know certain information to perform their duties have access to that information. If you are a new University employee teaching a class, please complete the University’s FERPA training  as your first step.

6. If you plan to teach in person this fall –  be sure to visit your classroom. Media Services is offering overviews of different classrooms and the technology available, you can sign up using this appointment calendar.

*The University of Maine at Orono is the flagship university of the University of Maine System (UMS).  The University of Maine System features seven universities —some with multiple campuses—located across the state, as well as eight University College outreach centers, a law school, an additional 31 course sites, and Cooperative Extension.