WebTrac Online Registrations

WEBTRAC IS NOW RUNNING IN BETA TESTING MODE.
READ BELOW FOR INSTRUCTIONS ON THE NEW LAYOUT.

WebTrac can be used to renew most membership types and lockers, enroll in activities, reserve a racquetball court, pay off balances due, check your visit history, update your contact information, view the transaction history on your account, and much more. You can browse as a guest (though the fees will probably not show correctly), or if you have a customer record in our database, you can log in.

UMaine Students, almost all UMaine employees, and anyone who has been a member at any time since August 2012 already have an automatically-generated WebTrac account.  Please see “WebTrac Account” below for details.

Please review the instructions below, then click here for the WebTrac Online Service Center.


WebTrac Account

UMaine Students, almost all UMaine employees, and anyone else who has been a member at any time since August 2012 already has an automatically-generated WebTrac account.  So, even if you don’t think you have an account, click Forgot Password to find out.  If you do have an account, the system will immediately email the info to whatever email address we have on file for you. Your Default Login ID is your Household Email Address (see below).

If you have a student- or employee-affiliated membership, your Household Email Address is whatever the MaineCard office has on record as the Head of Household’s email address… usually this is their Maine Street email address (@maine.edu).

If you do not have a student- or employee-affiliated membership, your Household Email Address is whatever you gave us. If you can’t remember, contact us or look on one of your printed receipts. If you haven’t given us your email address yet, please contact us to do so. You will need to wait until the following day to log into WebTrac.

Your Default Password is the Head of Household’s last name, USUALLY with the first letter capitalized and the rest in lowercase letters. You will be required to change it the first time you log in.  If you can’t remember your password, on the WebTrac home page, click Forgot Password.


Basic Functions

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Once you log in, you’ll see the buttons in the graphic at left. You can use the Household Calendar to print a graphical calendar of all session-based activities your family is enrolled in (not drop-in classes).

If you click Update Account Details you’ll be prompted to update names, contact information, birthdates, etc. This is so we can reach you if we need to… we don’t overdo it, we promise, and we don’t sell your information! Please note that certain Household Information is grayed-out because you cannot change it yourself.  Other information will change back if you change it yourself – such as students’ and employees’ contact information – because we receive that information from the MaineCard office.

Click View Shopping History to show all your transactions; you can filter by type and by date, and sort the list in several different ways. You can also get to this same screen from the top navigation bar (light blue)… choose My Account > History & Balances > My History.

Please remember to Log Out when you are done. The Logout link can be found at the top of the page, just above the words YOU ARE LOGGED IN! See top-left corner of the graphic at left.


Renewing Memberships/Lockers

Using the upper navigation bar, navigate to Search > Membership Renewal, or Search > Locker Renewal.

Select the membership and/or locker(s) you would like to renew by checking the box at the left.  Note that any previous secondary memberships (spouse/children) will automatically be renewed along with the primary membership.  Click Add to Cart.

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Click “Proceed To Checkout” or, if you would like to do something else, click “Continue Shopping”.

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Enrolling in an Activity

From the WebTrac home page, you have a couple of choices.  You can click on one of the category buttons shown below, or

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You could also get there by using the upper navigation bar and navigating to Search > Activities > Activity Search.

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Use the search boxes to further limit the results, or just scroll down to view the entire list.

Click on the green “plus sign” at the far left side of each activity in which you would like to enroll a member of your Household. (See screenshot below.)  If there is more than one class available for the activity, the days and times will be listed in the descriptions. You can select more than one activity at a time.

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Each time you click on a plus sign, a bar will appear at the very bottom of your web browser. After you have added every activity you would like to enroll someone in, go down there and click the click the “Add to Cart” button.

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On the next page, you should see every member who is listed in your Household. Check the box for each class under the name of whichever member would like to join that class, and then click “Continue”.

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On the next page you will be able to review all of the information for each class you enrolled in. If everything looks accurate, and if you’re done shopping, choose “Proceed to Checkout“.


Making a Racquetball Court Reservation

Search > Racquetball Courts > RBall Court Search. Enter the date and time you’d like to start your search. The chart below will show you the next 3 open slots in each court after that date/time. Court 1 runs “on the hour”. Court 2 runs “on the half-hour”.  Remember, if you approach the racquetball courts from the front of the building, Court 2 is the first court you’ll come to, not Court 1. Make sure you use the correct court! Notes: You can reserve a court up to a week in advance. Each household is allowed to reserve only one court, for one hour, per day.

Green time blocks are available, and if you click on the “plus sign” inside one of them, a bar will appear at the very bottom of your web browser with that time block listed. After you have added every time slot you would like to reserve, go down there and click the click the “Add to Cart” button. Choose the person who is reserving the court, then click “Continue”. A screen will come up with lots of things that look like they need to be filled out, but they don’t, just click “Continue”.

If you are finished, verify that your contact information is correct and then click “Proceed to Checkout“.

Court Etiquette:

If you make a reservation and then decide not to play, please call 581-1082 to cancel your reservation. It’s only fair to other members to release your reservation if you’re not going to use it.

If you do not have a reservation but a reservable court is empty when you arrive, you are welcome to use it under the following conditions:

  • In Racquetball Court 1, if it is :15 or more past the hour, you may play until the reserving party arrives.
  • In Racquetball Court 2, if it is :45 or more past the hour, you may play until the reserving party arrives.
  • When the reserving party arrives, please vacate the courts immediately and politely.

Remember, if you approach the racquetball courts from the front of the building, Court 2 is the first court you’ll come to, not Court 1. Make sure you use the correct court!


Checking Out

When you have selected all your renewals, enrollments, courts, etc and you have proceeded to checkout, verify that your billing information is correct and then click “Continue”. Enter your payment information. Your receipt will be emailed to you.

Please remember to Log Out when you are done. The Logout link can be found at the top of the page, just above the words YOU ARE LOGGED IN!


Other Functions

Click “My Account” in the top navigation bar to see all the available options.

  • Changing credit/debit card assigned to monthly auto-pay memberships
  • Viewing and Reprinting Receipts
  • Paying Old Balances
  • Printing Visit Reports
  • Printing Household Roster/Calendar of Enrollments
  • Etc.