Refunds and Withdrawals
Refunds
Students will receive a refund if their total amount of funding (including all financial aid and payments) exceeds their bill. Refunds can be used for education-related expenses, including textbooks, supplies, and off-campus housing and food costs.
Timing
Our office begins processing refunds ten days prior to the start of each semester after funds have been received. Students can confirm whether a refund has been processed by checking their Account Activity in MaineStreet.
Receiving a refund
By default, refund checks are mailed to the student’s mailing address as listed in MaineStreet, which may be a dorm address. Refund checks are sent out twice a week. We recommend setting up Direct Deposit in order to receive refunds directly to a bank account. Direct Deposit refunds are sent out daily and typically arrive within 24-48 hours, depending on your bank’s rules.
Dropped Courses
Please contact your Dean’s Office to initiate the withdrawal process. Your academic department will notify our office to adjust your financial aid and bill accordingly. This process can take up to 30 days from the date your department was notified, and you can monitor changes in your MaineStreet account.
Before the Deadline
Prior to the course drop deadline, financial aid and your bill will be adjusted if you drop a course. While your bill will typically change right away, it may take about a week for your aid to change, which you can monitor under Account Activity in MaineStreet. Drop deadlines vary for non-standard length courses, including summer courses and travel study courses.
After the Deadline
After the course’s drop deadline, there will be no adjustment to your bill or financial aid if you drop the course. Over time, dropping multiple courses may impact your ability to meet Satisfactory Academic Progress (SAP).
Policies
Withdrawals
federal financial aid (return of title iv funds)
When a student withdraws, University policies and federal requirements may result in charges and financial aid being reduced. If a student withdraws on or before the 60% point of the enrollment period, the federal refund calculation is performed. These student refund calculations follow a specific percentage of adjustment based on the date of withdrawal and may require a return of financial aid to the financial aid accounts. Funds returned as a result of a refund or overpayment are returned to the federal Title IV accounts in an order prescribed by law and regulations. Refund calculations take into account all federal financial aid received, and these calculations may result in the student owing a University balance. The calculation is generally based upon the percentage of the enrollment period which the student has completed.
The day the student officially withdraws is determined to be the withdrawal date. If the student ceases attendance without providing official notification of withdrawal to the institution, the mid-point of the payment period will be the withdrawal date for the purpose of returning federal Title IV funds.
How to Withdraw
If you withdraw from the university, you will need to contact your Dean’s office to let them know your intentions. After you speak with your Dean’s office and notify them of your intent to withdraw, the Office of Student Financial Services will perform necessary financial aid and billing adjustments within 30 days, which can be reviewed in MaineStreet. If you have specific questions about the impact of withdrawing to your financial aid, please first consult with your Dean’s office who will connect you with a member of our staff to further assist with your questions.
Policy for Reimbursement to Title IV Accounts for Students Who Withdraw (Return of Title IV Funds)
When a student receiving Title IV student financial aid withdraws from all courses, the aid must be adjusted in accordance with rules established by the U.S. Department of Education. These calculations may result in the student owing a University balance.
Return of Title IV Funds / Institutional Refunds
When a student withdraws, University policies and federal requirements may result in charges and financial aid being reduced. If a student withdraws on or before the 60% point of the enrollment period, the federal refund calculation is performed. These student refund calculations follow a specific percentage of adjustment based on the date of withdrawal and may require a return of financial aid to the financial aid accounts. Refund calculations take into account all federal financial aid received. The calculation is generally based upon the percentage of the enrollment period which the student has completed.
The day the student officially withdraws is determined to be the withdrawal date. If the student ceases attendance without providing official notification of withdrawal to the institution, the mid-point of the payment period will be the withdrawal date for the purpose of returning Title IV funds.
Return of Funds
Funds returned as a result of a refund or overpayment are returned to the Title IV accounts in an order prescribed by law and regulations.
Tuition and Fees Schedule For Withdrawals from the University
“Standard” Full Semester classes and “Non-Standard” classes of 12 weeks or more:
| Withdrawal Date | Percent of Refund |
| Prior to the end of the second week | 100% |
| Prior to the end of the fourth week | 75% |
| Prior to the end of the sixth week | 50% |
| Prior to the end of the eighth week | 25% |
| After the eighth week | 0% |
“Non-Standard” short classes – classes of less than 12 weeks in length:
| Withdrawal Date | Percent of Refund |
| Withdrawal on or before the number of days equal to the number of weeks a class is scheduled. For example, for a six week course, a refund will be granted through the sixth day. | 100% |
| After the number of days equal to the number of weeks a class is scheduled. | 0% |
Determination of Attendance
For “standard” full semester classes, the attendance period begins on the opening day of scheduled university classes, includes weekends and holidays, and ends on the date the student notifies the Associate Dean’s Office of their college in writing that the student is withdrawing.
For “Non-standard” classes, including all Summer University classes, the attendance period begins on the start date of the class as specified on the class schedule of classes, includes weekends and holidays, and ends on the date the student notifies the Associate Dean’s Office of their college in writing that the student is withdrawing.
The official start date of a class can be found on the student’s MaineStreet Student Center under My Class Schedule.
room and board Schedule
Room Schedule:
| Withdrawal Date | Percent of Refund |
| Prior to the end of the second week | 100% |
| Prior to the end of the fourth week | 75% |
| Prior to the end of the sixth week | 50% |
| Prior to the end of the eighth week | 25% |
| After the eight week | 0% |
Board Schedule:
| Withdrawal Date | Percent of Refund |
| Students who withdraw from the university or cancel their Room and Board contract prior to the end of the semester will be refunded for the unused portion of their meal plan on a prorated basis. Students must notify the Housing Services office to qualify for the refund. | Prorated |
For additional Housing information please visit UMaine Housing Services.
refunds
Students will receive a refund if their total amount of funding (including all financial aid and payments) exceeds their bill. Refunds can be used for education-related expenses, including textbooks, supplies, and off-campus housing and food costs.
Timing
Our office begins processing refunds ten days prior to the start of each semester after funds have been received.
Students can confirm whether a refund has been processed by checking their Account Activity in MaineStreet.
Receiving a Refund
By default, refund checks are mailed to the student’s mailing address as listed in MaineStreet, which may be a dorm address. Refund checks are sent out twice a week.
We recommend setting up Direct Deposit in order to receive refunds directly to a bank account. Direct Deposit refunds are sent out daily and typically arrive within 24-48 hours, depending on your bank’s rules.
dropping a course
before the drop deadline
Prior to the course drop deadline, financial aid and your bill will be adjusted if you drop a course. While your bill will typically change right away, it may take about a week for your aid to change, which you can monitor under Account Activity in MaineStreet. Drop deadlines vary for non-standard length courses, including summer courses and travel study courses.
after the drop deadline
After the course’s drop deadline, there will be no adjustment to your bill or financial aid if you drop the course. Over time, dropping multiple courses may impact your ability to meet Satisfactory Academic Progress (SAP).
drop/withdrawal policies
Withdrawing from all courses
Please contact your Dean’s Office to initiate the withdrawal process. Your academic department will notify our office to adjust your financial aid and bill accordingly. This process can take up to 30 days from the date your department was notified, and you can monitor changes in your MaineStreet account.
Withdrawal policies
federal financial aid (return of title iv funds)
When a student withdraws, University policies and federal requirements may result in charges and financial aid being reduced. If a student withdraws on or before the 60% point of the enrollment period, the federal refund calculation is performed. These student refund calculations follow a specific percentage of adjustment based on the date of withdrawal and may require a return of financial aid to the financial aid accounts. Funds returned as a result of a refund or overpayment are returned to the federal Title IV accounts in an order prescribed by law and regulations. Refund calculations take into account all federal financial aid received, and these calculations may result in the student owing a University balance. The calculation is generally based upon the percentage of the enrollment period which the student has completed.
The day the student officially withdraws is determined to be the withdrawal date. If the student ceases attendance without providing official notification of withdrawal to the institution, the mid-point of the payment period will be the withdrawal date for the purpose of returning federal Title IV funds.
Tuition and Fees Schedule For Withdrawals from the University
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Determination of Attendance
For “standard” full semester classes, the attendance period begins on the opening day of scheduled university classes, includes weekends and holidays, and ends on the date the student notifies the Associate Dean’s Office of their college in writing that the student is withdrawing.
For “Non-standard” classes, including all Summer University classes, the attendance period begins on the start date of the class as specified on the class schedule of classes, includes weekends and holidays, and ends on the date the student notifies the Associate Dean’s Office of their college in writing that the student is withdrawing.
The official start date of a class can be found on the student’s MaineStreet Student Center under My Class Schedule.
room and board Schedule
[insert tables]