Student Organization Update Form - University of Maine Student Government, Inc.

Organization Update Form

This form is required to be updated by the second week of October every year, or whenever you have a change of officers.

1. Recognized organizations must continuously comply with Student Organizations Recognition Policies (SORP) in order to maintain an active status and thereby be entitled to the rights and privileges of recognized organizations.

2. Organizations must complete an accurate Update Form each year. Organizations must also submit an updated form within two weeks of an officer change. Failure to do so will result in inactive status.

Name of Organization*

Organization Information*

Please give a brief description about what the group does and what it offers to students that may be interested in joining.

Meeting Information*

Please indicate what day or day(s), time and location the organization meets.

Category*

Facebook Url

Twitter Url

Instagram Url

Organization's calendar

Organization's website

Contact Information

President's Name*

Presidents Email*

Vice President's Name*

Vice Presidents Email*

Treasurer's Name*

Treasurer's Email*

Advisor's Name*

Advisor's Email*

Finances

What have been the financial needs of the organization to date?*

How has the organization obtained its necessary funds?

Does the Organization have membership dues?*

Yes
No

If so, how much? Please use format 25.00

If so, when are they collected? Yearly, semesterly, or other?

Does the Organization recieve a budget from a department of the University of Maine?*

Yes
No

If so, how much?*

If so, from which department?*

Does the Organization have a tax id number?*

Yes
No

If so, what is it

Does the Organization have a bank account?*

Yes
No

If so, what bank?

General Organization Information

When does the organization hold officer transitions?*

Please list the involvement (fundraisers, volunteering, events, etc.) of the organization within the past year (on campus, in the community, or abroad):*

Please list events which the organization plans to host or assist with during the next year:

Compliance and Legal Responsibilities

Does the organization comply with the stated Discrimination Policy?*

No inidvidual shall be discriminated against on the grounds of race, color, religion, sex, sexual orientation, including transgender or gender expression, national origin, citizenship status, age disability, or veteran's status.

Yes
No

Does the organization comply with the stated Hazing Policy?*

No person or organization shall create, permit to exist, any situation that recklessly or intentionally endangers the mental or physical health of a student enrolled at any institution of the University of Maine system.

Yes
No

Membership Roster

Members

Provide the name, classification (undergraduate, graduate, faculty, staff, or other), and @maine.edu email address of each member of the organization. Every organization recognized under UMSG Inc. must have at least (10) undergraduate members. Please select how you would like to provide this information:

Enter Manually
Attach a File

Membership List*

Name	(undergraduate, graduate, faculty, staff)	Email (@maine.edu)

Upload File*

Max. file size: 3 MB.

Equipment List

Please list any equipment the organization owns, rents, or leases with money provided by Student Government Inc.. You must inform the Financial Affairs Office or update the equipment list whenever new equipment is purchased. If you have no equipment, please list NONE in the Equipment field below.

Equipment	Location

Additional Organization Info

Parent or Organization Website

Organization Media

Organization logo, or photos of events, meetings, or other club activities.

Drop files here or

Max. file size: 3 MB, Max. files: 1.

Updated Constitution/Bylaws

Upload the updated version of your organization's bylaws. Model bylaws for all organizations can be found here: https://umaine.edu/umsg/home/student-organizations/

Max. file size: 3 MB.

Are you familiar with the processes for groups to obtain funding on campus?*

Yes	No

Are you satisfied with the processes for groups to obtain funding on campus?*

Yes	No

Is your organization significantly limited by funding?*

Yes	No

Are there ways that Student Government could improve this process?*

Are you satisfied with attendance of events that you have on campus?

Yes	No

What forms of advertisement do you use to publicize events?*

Flyers
Facebook
Instagram
Twitter
Email
Tabling
Other

What assistance do you need from Student Government to help support your events?*

Are you satisfied with your group's ability to recruit membership on campus?*

Yes	No

Are you satisfied with your group's ability to retain membership?

Yes	No

In what ways could Student Government help to improve recruitment/membership?*

Are you satisfied with the available spaces for student groups to use on campus?*

Yes	No

In what ways can Student Government help improve the available spaces for organizations to meet?*

Do you understand the function of Student Government?*

Yes	Somewhat	No

Does Student Government effectively communicate with students and organizations?*

Yes	No

In what ways can Student Government better communicate with the organization?*

Do you have any additional concerns, ideas, or suggestions?*