Temporary Employees

The University of Maine defines a Temporary Employee as an individual who works in either a part-time or full-time position with an assignment lasting less than six months.

Temporary Employees are paid only for time worked, and by definition are not eligible to receive University benefits other than statutory benefits such as worker’s compensation and unemployment compensation.  The Maine Earned Paid Leave (MEPL), enacted in 2019, allows Maine employees to accrue one hour of paid leave for every 40 worked, up to 40 total hours per year, to use for any reason after 120 days of employment.  Please click here for more information about the MEPL.

The University can only employ a Temporary Employee for six months or less. If there is a need to employ a Temporary Employee for a longer period of time, the department will need to provide justification for doing so.

Pre-employment Background Screening

All UMaine employees are required to have successfully passed appropriate background screenings prior to their start date. Selected university positions will require State or County background checks, National Sex Offender check, Driving Record Check, Credit, and Education Screening.

Payroll Paperwork

All new employees will need to complete the following paperwork before, on, or within three days of their start date.

  1. I-9 Eligibility Verification
  2. Direct Deposit*
  3. Individual Data Form*
  4. W-4*

* Forms available in Employee Self Service only after the new employee has been activated.

Temporary and POI Parking Permit Update:

The University of Maine Parking and Transportation Services is now assigning and managing parking passes for all temporary employees and Persons of Interest (POI). Supervisors and managers, please refer all temporary employees and POIs to the UMaine Parking and Transportation Services located at 5702 DTAV Community Building or um.parkingservices@maine.edu.

For more information, please visit their website at umaine.edu/parking/.

Spring Flowers

Forms

HireTouch Requisition

Medical Assessment Checklist

Summer Camp Appointment Form

Temporary Hourly Appointment Form

Temporary Salary Appointment Form

Hiring Temporary Employees

Please remember to follow your college/division/department processes for pre-approval.

Contact your HR Partner if you have questions.

UMaine temporary employees may be hired for up to six months. Generally, a temporary employee is someone who will work on a short term project. If your need is for a temporary employee who is required on an irregular basis throughout the year (for example, survey interviewers, scoreboard keeper, etc.) please see your HR Partner to discuss possible ‘part-time as needed’ employees. 

Requirements:

All temporary searches and hires (search waivers), regardless of funding, require the completion of a HireTouch Requisition  for administrative approval. Please allow for up to three weeks for the approval process to be completed.

The Office of Human Resources may require the completion of Medical Assessment Checklist in order to determine whether or not a post-offer physical is required.  Please make sure to note any physical requirements on the HireTouch Requisition.

Note: New employees are required to successfully pass a background check prior to their start date.