Article I.Name and Purpose
Section 1. The name of this organization is the University of Maine Professional Employees Advisory Council and shall hereinafter be referred to as PEAC.
Section 2. The purpose of PEAC is to encourage, facilitate and contribute to collegiality among the professional staff and administration at the University of Maine. PEAC shall concern itself with non-bargainable issues relevant to professional staff: nominating colleagues to University committees, collecting and disseminating information relevant to professionals, and reporting its findings and recommendations to the President of the University of Maine.
Article II. Membership
Section 1. It is the intent of PEAC to balance and maintain an enrollment of active, participatory members who have been elected on a voluntary basis, with a membership that represents the broad and diverse constituency of professional employees at the University.
Section 2. Eligibility: Professionals shall be defined to include all professional positions regardless of whether the position is represented (UMPSA) or non-represented, or whether the position is considered an administrative position as defined by the Office of Human Resources. PEAC membership shall not include any positions at the rank of dean or higher, such as associate/assistant vice presidents, vice presidents, or the President. PEAC membership shall not include any position where the individual holding the position is tenured, on tenure-track, or in a terminal year of a tenure-track position. Other professional personnel may petition PEAC to be included in its constituency by written request to the PEAC Co-Chairs.
Section 3. Enrollment: PEAC shall consist of at least fifteen (15) members. Members shall volunteer, or may be nominated, for membership. A constituent “unit” shall be defined as the professional employees in each University of Maine vice-presidential administrative area. There shall be one unit for each vice-presidential area, and one unit for the remaining offices reporting directly to the UMaine President.
Section 4. Election Process:
- At least once each year, PEAC shall issue an invitation to all professional employees for membership, and shall issue an invitation to the chief administrative officer of each constituent unit with the intent to support and facilitate membership enrollment in their respective area.
- PEAC shall schedule a meeting of current members and hold a vote for prospective PEAC members enrollment. Each prospective PEAC member shall require a two-thirds (2/3) vote of current PEAC members in attendance in order to become an active PEAC member. By request of the prospective PEAC member, a vote of all University of Maine professionals shall be held. The prospective PEAC member shall require a majority vote of University of Maine professionals voting, in order to become an active PEAC member. All elections are to use secret ballots.
- PEAC shall notify each person of the results within ten (10) business days of the vote.
Following the elections, PEAC shall determine the number of constituent units that remain unrepresented and shall inform the chief administrative officer of each unit in an effort to facilitate additional enrollment.
Article III Officers
Section 1. The officers of PEAC shall be: two (2) Co-Chairs, two (2) Co-Chairs Elect, a Secretary, and a Treasurer. The Co-Chairs and Co-Chairs Elect shall be elected for the following academic year, during the final meeting (normally in June) of the current academic year. The Secretary and Treasurer shall serve a one-year term and shall be elected at the first fall meeting of the new academic year. Co-Chairs Elect shall have terms of appointment extended as necessary to provide normal progression of leadership through the chairs. Any member may hold the Secretary and Treasurer position. The Co-Chairs, Co-Chairs Elect, Secretary and Treasurer shall make up the Executive committee.
Section 2. It is the intent of the membership that the normal progression of leadership for PEAC shall be “through the chairs” from Co-Chair Elect to Co-Chair.
- In the event that a Co-Chair of PEAC resigns or becomes incapacitated, a Co-Chair Elect shall succeed to the Co-Chair. Which of the two Co-Chairs is selected for immediate succession shall be voluntary, or if both Co-Chairs Elect seek the vacant seat, the successor shall be determined by majority vote of PEAC members in attendance. The resulting vacancy for the Co-Chair Elect shall be filled at the next meeting of PEAC.
- The Co-Chairs shall serve as chief presiding officers, making all appointments and establishing such committees and sub-committees as deemed necessary for the efficient and expeditious conduct of PEAC business and shall represent the organization as required.
- The Co-Chairs Elect shall serve as direct assistants to the Co-Chairs, undertaking such projects as assigned. The office shall have a focus on special projects, coordinating committee work, and giving such leadership as necessary.
- The Co-Chairs Elect shall focus on developing an understanding of the organization and supporting its links with the campus community. In that role, the Co-Chairs Elect shall have responsibility for maintaining contact with membership, conducting any formal surveys or informal opinion seeking necessary for policy setting by PEAC and for publishing the PEAC newsletter.
- The Secretary and Treasurer shall perform those traditional roles as record keepers necessary for the successful transaction of business. The person, functioning as treasurer, shall be bondable and shall maintain financial records of the organization in accordance with University policy and common accounting practice.
- The outgoing Co-Chairs shall serve as Co-Chairs ex-officio for a period of one year from the date of completion of their term as Co-Chairs.
Article IV. Meetings
Section 1. There shall be at least quarterly meetings of the PEAC.
Section 2. At the first meeting of the new academic year, PEAC by a majority vote of those attending, shall determine whether or not it chooses to use Robert’s Rules of Order, another standardized outline of procedures for the conduct of its business, or if it chooses to conduct business and make decisions based upon the achievement of consensus by those present as determined by the meetings presiding officers, normally the PEAC Co-Chairs.
Article V. Amendments
Section 1. A proposed amendment to the Constitution shall be submitted in writing to the PEAC Co-Chairs, who shall distribute copies to PEAC and all other University of Maine professional employees. The proposed amendment shall be voted on by the professional employees not sooner than thirty (30) days or more than forty-five (45) days after the date of distribution. Ratification of the Constitution shall require a majority vote of University of Maine professionals voting or a two-thirds (2/3) vote of PEAC members.
Original Constitution established May 19, 1972
Revised: May 31, 1974; May 20, 1980; Dec. 2, 1981; May 1985; Sept.1986; Dec.1986; May 1989; May 1994; May 1996; April 1998; August 2002; February 2010