Memorial Union Reservation

The Memorial Union opened in 1953 to administer to the social, cultural and recreational needs of the University Community. Each room was made possible as a gift by several donors. Their generosity has provided us with a place where the past and the present can meet in timeless triumph.

If you wish to reserve a room in the Memorial Union, please look through the information below and complete the form at the bottom of this page. If you are a student organization interested in booking a room or table in the Memorial Union, please fill out the Event form on Campus Groups (External site).


NOTE: If your organization is not affiliated with the university, you must call 581-1406 to make your reservation. You may not make a reservation using this form.

Memorial Union Guidelines

As a hub of student activity at the University, the Memorial Union is a key element of campus life. Regarded as the gathering place for the campus community, the Memorial Union is home to programs, services, facilities, and people that serve students, faculty, staff, alumni, visitors, and the surrounding community. 

The Division of Student Life and the Dean of Students are housed in the Memorial Union including: the Career Center; Center for Student Involvement; Commuter and Nontraditional Student Programs (CNTSP); Community Standards, Rights, and Responsibilities (OCSRR); eSports Arena; Fraternity and Sorority Life (FSL); Office for Community and Connections (OCC); Residence Life; Student Wellness Resource Center (SWell); Title IX Student Services; and the Veterans’ Education and Transition Services (VETS) Center.

Additional departments that are not members of the Division of Student Life include: the Confidential Resource Advisor (CRA); Hackerspace; Navigate; ROTC; Sodexo Dining Services; Starbucks; Student Legal Services; The Maine Campus; University Credit Union (UCU); University of Maine Bookstore; University of Maine Student Government (UMSG); University Promotions; and WMEB Radio.

Operating Hours

Building Hours

The hours of operation for the Memorial Union during the academic year (fall and spring semesters, note special hours will be posted for breaks, holidays, and summer) are posted on the Memorial Union website.

Policies

Accidents and Injuries

Please be sure to report accidents and injuries to the Student Life office, Room 315 Memorial Union, 207-581-1406, that occur inside or outside the Memorial Union. If unsafe conditions or equipment are found/noted, please be sure to report these as well to the Student Life office on the third floor. Should an accident or injury occur during non-business hours, please report any non-emergency incidents to UMPD at 207-581-4040.

Animals and Pets

Animals and pets are not permitted in the Memorial Union, with the exception of service dogs. Emotional support animals (ESAs) approved through the Office of Student Accessibility Services are only approved to be in the owner’s residence hall and/or on a leash outdoors.

Banners and Flags

The University permits the hanging of flags on the UMaine Mall on a University-installed pole specifically for such display, or in a space designated to accommodate banners or flags. Banners and flags may not be draped or hung from University buildings or structures except where appropriate infrastructure has been installed to support this (ex. west entrance Memorial Union, west entrance Fieldhouse, etc.) and the appropriate permission is granted. The following are the guidelines for the use of the Mall flagpole and the Memorial Union for flags and banners.

Indoor Banner Policy – Bear’s Den Atrium

Banner space is available for use by recognized student organizations and University departments for advertising events and programs. Banner space is located above the atrium in the Bear’s Den – the second-floor balcony area. Banners to be hung should be dropped off at the Info Booth in the Memorial Union based on availability for no longer than two weeks, contact name/cell phone, and any special requests/instructions (ex. to whom the flag or banner should be returned). Banners are available for pick-up at the Info Booth; delivery is unavailable to any person or group. 

The Memorial Union is not responsible for any damage that may occur while the flag or banner is being hung and/or while it is hanging. The banner or flag will be taken down after the requested dates expire, the event takes place, or the relevance of the banner concludes. Banners or flags with glitter are not permitted.

Outdoor Banner Policy

The hanging and draping of banners or flags is permitted under the following conditions:

  • Only University departments, officially recognized University student organizations, and event sponsors are permitted to have banners hung on campus. Organizations can confirm their status with the Center for Student Involvement. Use of the flagpole is restricted to Student Life departments only.
  • Advertising for commercial vendors unconnected to the University, or a University or student organization, shall not be permitted without a written contract approved by Student Life. Additionally, it is the policy of the Memorial Union not to advertise/promote tobacco, alcohol, drug, and/or cannabis use, and/or the use of credit cards.
  • Organizations planning to hang or drape banners on or in the Memorial Union or flags on the Mall must contact Student Life before doing so. In order to ensure fair and equal opportunity for all groups, the requests must be submitted no less than one week before the day the banner or flag is to be hung. 
  • Organizations may reserve flag space for a maximum of one week per month. NOTE: There is space for two exterior banners on the west side of the Memorial Union. Student organizations or University departments are responsible for the costs associated with hanging and removing these banners (contact Facilities Management to hang/remove these banners).
  • Indoor and outdoor banner space is available in and on the Memorial Union by contacting the Student Life Office, Room 315, Memorial Union, or 207-581-1406.

University Mall

The UMaine Mall is used for many activities, such as eating outdoors, conversation, studying, recreation, and significant pedestrian traffic may also be present. Therefore, to provide for the health and safety of those using the UMaine Mall and other campus spaces, the hanging of banners and flags must meet the following:

  • They may be hung only from the pole dedicated to such a purpose, using the existing clips and hardware.
  • They may be no larger than 6 feet wide by 4 feet tall. There can be no exceptions to this size limitation.
  • They should be constructed of heavy cloth, heavy vinyl, or heavy plastic and properly sewn. Wind vents should be cut into the banner or flag to prevent the wind from damaging the banner, flag, or pole.
  • They must have grommets to properly attach them using the clips provided on the pole.
  • They must be hung with the long side running parallel to the ground. Banners and flags should not touch the ground. Any banner or flag that is too large or is sagging will need to be removed.
  • Banners and flags must be hung on the pre-installed pole on the south end of the Mall or the approved spaces in and/or on the Memorial Union. For other spaces, contact the relevant department or building manager.
  • No banners or flags can be placed on building roofs, over a campus road or roadway, or placed in such a manner as to impede the normal passage of foot, vehicular, bicycle, or other traffic.
  • The department requesting the use of the UMaine Mall flagpole is responsible for all costs, including the cost of the flag or banner itself, any damage caused by or done to their banner or flag, and any installation and/or removal costs.
  • All banners or flags not removed by the end of business on the last day of the organization’s reservation may need to be removed by the University. Such organizations or departments may jeopardize banner and flag privileges for one semester for failing to follow the guidelines here.
  • Organizations or departments are responsible for knowing and adhering to these and other applicable University of Maine policies, rules, and regulations. Failure to do so may result in the loss of the ability to hang banners or flags on campus for a period of time. 

Chalk, Posting, and Distribution of Informational Materials

Sidewalk chalk is permitted, and the complete policy can be found in the UM Student Handbook in the Posting, Chalking, and Distribution of Informational Materials Policy (External site). NOTE: No chalking is permitted on vertical surfaces or on the Memorial Union. Groups/individuals responsible for inappropriate chalking are responsible for the costs associated with clean-up.

Damage, Theft, and Vandalism

Persons responsible for any acts of damage, vandalism to the building, or removal of items from the Memorial Union will be referred to the appropriate authorities and/or process (ex. student conduct, human resources, etc.). Anyone witnessing a crime or an act of vandalism should call UMPD to report the incident at 207-581-4040 or 911 for emergencies.

Donation and Collection Boxes

Recognized student organizations and UM departments may request to have one or two collection boxes (we have six approved locations in the Union) placed in the Memorial Union for charitable purposes. These spaces can be reserved (one per organization/department) for up to two consecutive weeks. To reserve a box/space, go to our website here (External site). The University department/recognized student organization must monitor their box to ensure it does not overflow. If food items are being collected, the food cannot be fresh or frozen. It must be canned or vacuum-sealed. 

The following must be attached to your collection box in a computer-printed and legible manner: 

  1. Name of organization/department
  2. What is being collected
  3. Dates of collection
  4. What the donations will go towards
  5. Contact name, contact phone, and contact email

Emergency Evacuation

In the event of an emergency such as a fire, bomb threat, or other serious event, the Memorial Union may need to be evacuated. If the fire alarm sounds or if police/fire/other University authority indicates that the Union must be evacuated, then all those in the building must immediately comply by leaving the building. Detailed emergency evacuation plans are available by contacting the Memorial Union Building Manager.

Events

The Memorial Union is a multifaceted facility and a great option for hosting events and activities. Any student-hosted event needs to be registered in advance through the Center for Student Involvement, which is located on the ground floor of the Union. To reserve/rent room or table space in the Memorial Union, see the guidelines below. Call 207-581-1406 if there are questions.

First Aid and AEDs

The Memorial Union has limited first aid supplies at the Info Booth. Additionally, a wheelchair is available for use in/near the Memorial Union at the Info Booth as well. There are two AEDs (automatic external defibrillators) in the Memorial Union. One is located just outside the Info Booth, and the other is located adjacent to the North Pod. Please be sure to call 911 for any medical or other emergency.

Glitter, Confetti, and Tape

The use of glitter, confetti, and/or tape is not permitted anywhere inside the Memorial Union. Tape of all kinds, including painters’ tape, is never to be used on walls, painted surfaces, windows, doors, floors, bricks, bathroom stalls, or railings. We offer putty at no charge to hang applicable items appropriately. Putty is available for free at the Info Booth.

Lost and Found

The Memorial Union maintains a Lost and Found service at the Info Booth for items found in and around the Memorial Union. Unclaimed items will be discarded or donated at the end of each semester. Items picked up from the Lost and Found must be picked up by the owner. Lost MaineCards will be handed over to the MaineCard Office, located in the Hilltop Commons. Lost wallets, purses, and/or credit or debit cards will be handed over to the University of Maine Police Department.

Posting Policy

The Memorial Union has designated bulletin boards for the posting of publicity materials to advertise registered student events for the University of Maine community, general information, and business advertising. No postings of any kind are permitted on the walls, painted surfaces, windows, doors, floors, bricks, bathroom stalls, or railings in the Memorial Union. The use of tape of any kind to post information, signs, flyers, etc., is not permitted in the Memorial Union. Anything found put up outside of the public bulletin boards is subject to removal. All general-purpose bulletin boards (located on the first floor) will be cleared monthly, and postings with an expired date will be removed daily.

Responsibility for Personal or Organizational Property

The Memorial Union cannot be responsible for loss, theft, or damage of personal or organizational property. Guests of the Memorial Union should take appropriate care for the security of their personal property. There are a limited number of lockers available for rent (lockers are located on the ground floor near the Wade Center, Memorial Union 150). More information can be found in the Wade Center on the ground floor.

Smoking and Tobacco Products

The University of Maine is a smoke & tobacco-free campus. This policy applies to faculty, staff, students, contractors, vendors, and visitors. The use of tobacco and all smoking products is not permitted on any University-owned or operated property, which includes but is not limited to buildings, grounds, parking areas, walkways, recreational and sporting facilities, and University-owned vehicles. Tobacco use by definition includes the possession of any lighted tobacco products, or the use of any type of smokeless tobacco and/or vaping.

Cannabis Policy

Cannabis in all/any form is not permitted on campus, even though the possessor may have a valid Maine medical cannabis card or the use/possession of cannabis is currently legal according to state law. It is a violation of the University of Maine Board of Trustees Policy to possess or use cannabis on any University of Maine System campus or University-controlled or operated property.

University Contracts

All activities held in the Memorial Union, MLK, Jr. Plaza, and outdoor areas adjacent to the Memorial Union must support or not compete with University contracts with contracted vendors and products (examples include Pepsi, Sodexo, etc.).

Windows, Walls, Doors, Tables, and Floors

Nothing may be affixed to the windows, walls, doors, tables, or floors in the Memorial Union without authorization. This includes paint, posters, signage, stickers, flyers, and other items – unless affixed to the appropriate bulletin boards. We offer putty at no charge to hang applicable items. Also, there are a variety of sign holders and displays available for use at no charge through the Info Booth.

Space and Table Reservations

Room and table reservations may be made for tables and rooms in the Memorial Union by calling 207-581-1406, in person, or through the web here (External site). There is no charge for these spaces for recognized student organizations and University departments. There is a fee for outside users. Pricing is found below.

Pricing

For non-student groups, or non-University-sponsored departments (payable to UMaine Student Life):

  • Table (per table, per day): $100 
  • Rooms (under four [4] hours): $100
  • Rooms (four [4] hours or more): $200

Reservations need to be made ahead of time. Reservations can be made through this online reservation form below or by calling 207-581-1406. Inquiries about available tables, including preferred locations and space, are also available here. Each table reservation includes two chairs. Please limit the number of people behind the table (no more than two) and ensure that those staffing the table remain behind it (it is not permissible for tablers to stop passersby, or to hail them as they pass).

Note:

  1. No food can be cooked at tables or in rented spaces – see Building Manager for limited exceptions
  2. When reserving a table, note that most do not have power sources nearby
  3. Egress and ingress must be maintained at all times when tabling inside or outside the Union
  4. No microphones or excessive noise

Room setup options and layouts are available here. Meeting rooms in the Memorial Union have varying technology and/or presentation components. It is strongly recommended that people have a clear idea of their technology and/or presentation needs before making a room reservation to ensure the room they reserve will meet their needs.

Outside User Agreement

An outside user agreement must be completed and signed by those reserving space or tables in the Memorial Union. Persons using the Memorial Union spaces must follow the outside user agreement terms and the general building use rules/guidelines. The outside user agreements are managed by the Memorial Union Building Manager. Contact the Building Manager at 207-581-1406.

MLK Jr. Plaza

The MLK, Jr. Plaza is an outdoor space located on the north side of the Memorial Union and is a space that can be reserved for University-related events by University departments and recognized student organizations. Call 207-581-1406 for information and reservations.

Rooms on the Second Floor

This room was given in memory of Dr. Thomas U. Coe. It is used variously as a lounge, a place for informal meetings and for teas and receptions. The COE room features air conditioning in the summer months. The Coe Room is located on the 2nd floor of the Memorial Union. This room features it’s own whiteboard and dry erase markers, great for teaching or presentations.
For room configurations, see below.

Photograph of the COE room.
Photograph of the COE room.
Photograph of the COE room in the Memorial Union.
Photograph of the COE room.

This room was given by Philip W. Lown, ’18. It is another of the general meeting rooms. Its size permits larger conferences, occasional games tournaments and has been frequently used for placement interviewing. The Lown room features air conditioning in the summer months. For room configurations, see below.

Photograph of the Lown room.
Photograph of the Lown room.
Photograph of the Lown room.
Photograph of the Lown room.

This room was given in memory of Dr. Wilbur A. Bumps, ’75, by his daughter Imogene M. Maybury ’11 as a general meeting room. The Bumps room features air conditioning in the summer months and has multimedia projection and screen capabilities. The Bumps Room is located on the 2nd floor of the Memorial Union. This room is equipped with an AC unit, whiteboard – including dry erase markers, projector with screen and built in sound system. For room configurations, see below.

Photograph of the Bumps room in standard set up.
Photograph of the Bumps room in standard set up.
Photograph of the Bumps room in presentation set up.
Photograph of the Bumps room in presentation set up.
Photograph of the Bumps room in breakout set up.
Photograph of the Bumps room in breakout set up.

This room was presented by the State of Maine Association of the Future Farmers of America in honor of their members who died in World War II. The FFA Room is located on the 2nd floor of the Memorial Union. This room is equipped with an AC unit, whiteboard – including dry erase markers and a TV screen for projecting slides/film. For room configurations, see below.

Photograph of the Bumps room in breakout set up.
Photograph of the FFA room in breakout set up.
Photograph of the Bumps room in presentation set up.
Photograph of the FFA room in presentation set up.
Photograph of the Bumps room in standard set up.
Photograph of the FFA room in standard set up.

This room was a gift of citizens and business concerns of Bangor. It is the largest of the meeting rooms. The Bangor Room is located on level 2 of the Memorial Union. This room is equipped with an AC unit, podium, projector and projector screen. For room configurations, see below.

Photograph of the Bangor room in Fair set up.
Photograph of the Bangor room in Fair set up.
Photograph of the Bangor room in Auditorium set up.
Photograph of the Bangor room in Auditorium set up.
Photograph of the Bangor room in Breakout set up.
Photograph of the Bangor room in Breakout set up.
Photograph of the Bangor room in conference set up.
Photograph of the Bangor room in Conference set up.

This room was given by James E. Totman, ’16 who had been an active alumnus for many years including area chairman of the Special Gifts Committee for the Memorial Union. The Totman Room is located on the 2nd floor of the Memorial Union. This room is equipped with an AC unit, whiteboard – including dry erase markers and a screen for projecting slides/film. If you do not have a projector and would like to reserve one for the Totman room, you will want to contact Media Services 207.581.2500. For room configurations, see below.

Photograph of the Totman Lounge in Conference setup.
Photograph of the Totman Lounge in Conference setup.
Photograph of the Totman Lounge in Auditorium setup.
Photograph of the Totman Lounge in Auditorium setup.

Rooms on the Third Floor

This room was given by Mrs. and Mr. Drummond’s family in memory of the late Dr. Robert R. Drummond. This chapel is used by all faiths for meditation and small worship services as well as weddings. Drummond Chapel has only one standard setup.

Photograph of Drummond Chapel.
Photograph of Drummond Chapel.

Ernest T. Walker, ’11, donated the funds to establish a conference room with the Union. This space was also once home to the University Credit Union. The Walker Room is located on the 3rd floor of the Memorial Union. This room features an AC unit, a whiteboard and dry erase markers, great for teaching or presentations. The Walker room is only available in a standard setup.

Photograph of the Walker Room.
Photograph of the Walker Room.

This room was made possible by alumni Senior Skull members who voted to give their Skull Tomb Fund: as a tribute to the interest and leadership of those who served the students and University as Skulls. The room was furnished by the Class of 1956 in tribute to its Class Advisor Charles E. Crossland, ’17. The Senior Skulls Room is located on the 3rd floor of the Memorial Union. This room is equipped with an AC unit, whiteboard – including dry erase markers and flip chart.

Photograph of the Senior Skulls Room.
Photograph of the Senior Skulls Room.
Photograph of the Senior Skulls Room.
Photograph of the Senior Skulls Room.

If you wish to reserve one of these rooms, please complete the form below. If you are a student organization interested in booking a room or table in the Memorial Union, please fill out the Event form on Campus Groups (External site).

NOTE: If your organization is not affiliated with the university, you must call 581-1406 to make your reservation. You may not make a reservation using this form.