University of Maine Policies & Recommendations

Student / Student Organization Facilities Use Policy

Applies to

All University of Maine Graduate and Undergraduate Students

Rationale

The University of Maine is dedicated to ensuring student support, success, and engagement on campus. To fulfill this commitment and comply with local, state, and federal laws, as well as University of Maine Board of Trustee policies, the University provides a wide range of programs, services, offices, and support systems. This policy is designed to ensure that these efforts are fully aligned with legal and regulatory requirements and to address issues of risk management, licensure, and insurance.

To prevent duplication of services and ensure consistency, students and student organizations are prohibited from using University facilities and resources to offer services already provided by the University. Exceptions to this rule may be granted by the Vice President for Student Life or their designee, but must be documented in writing. This documentation will outline the authority, conditions, and supervision arrangements for the service or program. The University reserves the right to require appropriate insurance, confirm necessary licensure, and impose any other reasonable requirements to ensure compliance and proper oversight.

Policy

The policy outlined by the University of Maine sets strict guidelines for the use of University facilities and resources by students and student organizations. Here’s a concise breakdown of the policy:

  1. Prohibition on Duplication: Students and student organizations are not allowed to use University facilities or resources to offer services or programs that are already provided by the University.
  2. Facilities Covered: This includes both indoor and outdoor University facilities.
  3. Exceptions:
    • Exceptions can be made by the Vice President for Student Life or their designee.
    • Any granted exception must be documented in writing before the service or program starts.
    • The written document must detail the authority and conditions under which the service or program can operate, including supervision and support arrangements.
  4. Conditions for Exceptions:
    • The University may require appropriate insurance.
    • The University may need to confirm appropriate licensure.
    • All legal or regulatory requirements must be met.
    • Any other reasonable requirements deemed necessary by the University.

This policy ensures that the University maintains control over services and programs offered on campus, preventing redundancy and ensuring compliance with relevant regulations and standards.

Last reviewed : August 2025