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Guidance/Policy

This page offers a collection of guidance and policy documents for reference throughout all stages of research projects.

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Guidance/Policy A – G I Guidance/Policy H – R I Guidance/Policy S – Z I Uniform Guidance I UMaine Administrative Practice Letters I Return to General Resources

A – G

Account Reconciliation (revised 6/4/2025)
Advanced Research Computing (ARC)
Allowable Costs:
Additional Compensation Guidance (rev. 5/28/2019)
Administrative and Clerical Salaries (rev. 2/21/2020)
Background Checks, Physicals, etc. (rev. 8/21/2018)
Federally Funded Research & Development Centers (FFRDCs) (rev. 2/23/2021)
Gift Card Purchases (rev. 9/27/2022)
Rental/Lease of Facilities and Equipment (rev. 3/29/2019)
Student Fees (rev. 1/30/2020)
Award Management: Roles & Responsibilities of a Principal Investigator at the University of Maine
Budget Revision Guidance
Change of Principal Investigator (rev. 6/6/2025)
Closeout (rev. 6/6/2025)
Cost Share (rev. 6/6/2025)
Cost Transfer (rev. 6/6/2025)
Export Control
Fabricated Equipment (rev. 11/9/2022)
Facilities and Administrative (F&A) Guidance (rev. 6/6/2025)
Federal Reporting Requirements on Harassment (rev. 11/15/2024)
Financial Conflict of Interest (FCOI)
Fixed Price Guidance
Freedom of Information Act Requests (FOIA) (rev. 11/22/2019)
Grant Transfers (Rev. 6/6/2025)

H – R

Intellectual Property
Organizational Prior Approval System (OPAS) Policy & Procedure
Participant Support Costs
Principal Investigator Eligibility (rev. 3/28/23)
Program Income (rev. 5/24/2018)
Proposal Timeline Policy
Reporting (Technical)
Research Security & Foreign Influence
Research Terms & Conditions, Appendix A: Prior Approval Matrix (rev. 11/12/2020)

S – Z

Small Business Subcontracting Plans (rev. 6/6/2025)
Subawards (rev. 6/6/2025)
Submitting Through PI Logins (rev. 7/30/2018)
UMS Safe & Inclusive Work Environment Plan (rev. 3/30/2023)
UMS Drone (UAS) Administration and Guidance
Important Regulation Change: DJI Drones (rev. 2/3/2021)

Uniform Guidance

UMaine Administrative Practice Letters (APL)

Procurement (Section VII):

UMS Purchasing Procedures (rev. 8/15/2023)

Sponsored Programs (Section VIII):

Closeout Procedures (Effective 12/26/2014)
Compliance Monitoring Program (Effective 4/2/2007)
Cost Sharing (Effective 12/26/2014)
Cost Transfers (Effective 12/26/2014)
Direct Charging of Expenses (Effective 12/26/2014)
Effort Certification (Effective 12/26/2014)
Financial Reporting (Effective 12/26/2014)
Inter-Campus Sponsored Projects (Effective 12/07/2009)
Participant Support (Effective 12/26/2014)
Program Income (Effective 12/26/2014)
Restricted Expendable Funds Guidelines (Effective 12/26/2014)
Revision of Budget and Program Plans (Effective 12/26/2014)
Subrecipient Monitoring (Effective 12/26/2014)

News & Updates

UPDATE: Website Redesign In Progress

May 30, 2025

Guidelines/Policy Update

UPDATE: Revised Financial and Progress Reporting Guidance

December 9, 2024April 4, 2025

REMEMBER: Purchasing Goods & Services Should Be Charged To An Expense Account

November 15, 2024November 15, 2024

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