Gift Cards on Sponsored Projects (Research Participant Incentives)

Gift cards (including gift certificates) may be allowable on sponsored projects only for research participant incentives, when included in the project budget and allowable under sponsor terms and conditions. IRB approval is required when applicable.

Gift cards are cash equivalents and require strict documentation and tracking. Individual gift cards should not exceed $50, and gift cards may not be used to compensate employees.

All gift card purchases must follow the University’s official Procurement procedures and use the required forms (authorization, disbursement log, acceptance agreement, and W-9 when applicable).

For the most current UMS guidance, required approvals, and forms, please visit Procurement’s Corporate Card page (requires single sign-on).

(Effective 1/20/2026)

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