Budget Justification Sample
Budget Justification
Jane Doe, PhD
University of Maine
SALARIES AND WAGES
Senior Project Personnel Salaries and Wages
- Dr. Jane Doe (PI): The PI requests two months of summer salary during the entire study to design, implement, collect data, analyze data, supervise work by graduate and undergraduate students, draft publications, attend meetings to present formative and final results of the project. Dr. Doe will also maintain and evaluate collaborative efforts with study participants, as well as draft of yearly technical reports. Salary includes a 4% annual increase.
Other Personnel
- Graduate student: one graduate student is supported by this project with an annual stipend of $XX. This student will focus on data collection and analysis. Salary includes a 3% annual increase.
- Undergraduate students: 10 undergraduate students will be hired to support data collection, database creation and database management. Y1-Y5: 500 hrs. of work per year ($15.10/hour).
- TBN (Software Engineer): Funds are requested for a 1/3 time software engineer to provide web design, software interface development and optimization support. Yr 1 only.
Fringe Benefits
Fringe benefits are charged in accordance with the UMaine negotiated rate agreement. The summer salary fringe benefit rate is 7.7%. Regular salary fringe rates are charged at 43.7%. Fringe benefits for graduate students is charged at 7.65%.
CAPITAL EQUIPMENT $53,100
$53,100 is requested in year one to purchase components to build high vacuum field emission (FE) chamber. This chamber will consist of a 6-way cross that can be bolted directly onto our existing UHV chamber used for growth of nanostructures. This will afford us the ability to study FE properties in situ without contamination from oxygen and other species. A Keithley high voltage power supply will be purchased; a large voltage will be applied to a floating sample stage. The sample stage will be control via motors at a specified distance from a metal anode – this anode will collect any emitted electrons during the FE process. The distance between the sample stage and the probe will be controlled via laser interferometry. Via control of both the voltage and distance from the anode, a Fowler-Nordheim plot can be generated and the FE properties quantitatively ascertained.
The individual costs for the field emission system are:
(1) The vacuum chamber costs = ~$2,000
(2) Main manipulator stage = ~$9,600
(3) Pick-up manipulator = ~$3,300
(4) High voltage source meter = ~$7,200
(5) Laser interferometer = ~$23,000
(6) Associated vacuum equipment = ~$8,000
Total = ~$53,100
TRAVEL $10,652
Domestic Travel
- Conference attendance (domestic): two national conferences ($1,500 per conference) will be attended by PI to present formative and final results of the project. Five days is anticipated for each trip (Y2 and Y5). Funds will cover airfare, lodging, conference registration, ground transportation and meal reimbursement charged at the Federal Rate.
- Trips by two people (PI and graduate student) to facilitate participatory planning workshops out-of-state; one workshop per year (Y3 and Y5). Per trip breakdown: $2,826. Funds will cover airfare, lodging, conference registration, ground transportation and meal reimbursement charged at the Federal Rate.
International Travel
- Conference attendance (international): one international conference ($2,000) will be attended by the PI to present results of the project. Five days are anticipated for this trip (Y3 only). Funds will cover airfare, lodging, ground transportation, per diem (OCONUS rates) and conference registration.
OTHER DIRECT COSTS
Materials and Supplies $7,000
- Supplies for fieldwork per year: flagging ($200), lab consumables ($1000)
- Two (2) field data entry device ($500 per unit) for data collection and real-time data analysis. (Year 1 only)
Software $3,750
Computer software will be purchased for qualitative data analysis, quantitative data collection, and GIS mapping and planning.
- Three (3) NVivo11 license (Y1: $950 per license)
- Three (3) NVivo license upgrade (Y3: $300 per license)
Consultant Services $6,000
Dr. Susan Smith will serve as a consultant in year 5, assisting with project evaluation. She will work for a total of ten days (80 hours) at the maximum consultant rate of $600/day. Total requested costs are $6,000. A copy of the signed commitment letter from Dr. Smith is included with this budget justification.
Subrecipients
This project includes a subaward to Boston University (PI: John Brown). The total amount of the subaward over 5 years is $50,000. PI John Brown will assist with data analysis.
Other – Graduate Student Tuition $62,101
- Graduate student tuition covering 21 credits per year at $596/credit, for five years, with a 3% annual increase
Other – Graduate Student Health/Dental Insurance $17,444
- Health and dental insurance for graduate student, with a 5% annual increase per University of Maine policy with a base rate of $XX in Year 1.
Other – Photocopying/Printing
- Photocopying and printing: $500 per year
Other – Facility Rental
- Rental costs of $370 for 0.1 acres of blueberry land are requested for the first year to conduct experiments on ascospore dispersal. Rental of blueberry land is $3700 per acre at Blueberry Hill Research Farm, Jonesboro, ME where field experiments measuring spore dispersal will be performed. Rental costs are excluded from the indirect cost base.
INDIRECT COSTS (F&A)
Indirect costs are charged at the University of Maine’s federally negotiated rate of 47.7% of modified total direct cost for on-campus research. The DHHS rate agreement (date: 4/23/24) is available for reference.
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