After You Submit
Once your proposal has been submitted and accepted by the sponsor, it enters a post submission review period. This page includes what to expect and how to stay prepared.
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Sponsor Review PRocess
Following submission, sponsors conduct an administrative review to ensure all required
materials are in place before making an award decision. This review may take several weeks or months, depending on the sponsor.
Common Sponsor Requests
During this period, sponsors may request additional information or documentation to complete their review. Typical post-submission requests include:
For NIH proposals, these are referred to as Just-In-Time (JIT) requests. Be aware that sponsors often require very short turnaround times — sometimes just a few business days — to respond.
Important: All post-submission documents must be reviewed and submitted by the University’s Authorized Organizational Representative (AOR).
Managing Sponsor Communications
If you receive any official communication from the sponsor — such as:
Please promptly forward the communication by email to the Office of Research Administration at umgrants@maine.edu.
