Graduate School of Business (MaineMBA)
Reports to:
Director of the MaineMBA
Position Overview:
The Graduate School of Business seeks a Graduate Admissions Specialist to support recruitment, admissions, and enrollment management processes for the MaineMBA program. This role involves working closely with the director on touchpoints throughout the enrollment funnel, from prospective student inquiries to admitted and confirmed students. The purpose of this role is to enhance the responsiveness and effectiveness of these critical operations in order to increase new student enrollment and retention. The Graduate Admissions Specialist will be an integral member of the Graduate School of Business team, and will also assist in our coordinated efforts with the UMaine Graduate School and UMaine Online departments.
Compensation & Appointment:
- Hourly Rate: $21/hour
- Hours: 15-20 hours per week
- Location: Remote (in-person optional in Portland at the Maine Center)
- Schedule: Flexible
- Term: March 2026–August 2026 (Extendable upon satisfactory performance review)
Key Responsibilities:
- Assist in “lead generation” efforts to attract prospective students to the MaineMBA
- Track and respond to student inquiries, including emails, Appointlet virtual sessions, and other communications
- Monitor the MaineMBA email account and provide information to students about the MaineMBA program pathways, financial support, career opportunities, and co-curricular programming
- Manage and maintain a spreadsheet of students moving through the inquiry and admissions pipeline in order to track their status and maintain effective communication
- Assist the director and administrative coordinator in planning and outreach for admitted and new student “yield” events and initiatives
Required qualifications:
- Enrolled as a matriculating graduate student at the University of Maine in good academic standing
- Strong interpersonal, written, and verbal communication skills
- Proficient in Google Workspace and productivity software (including Excel)
Preferred:
- Enrolled as a MaineMBA or Graduate School of Business student
- Experience working in admissions, enrollment management, student services, marketing, sales, or customer service
- Familiarity using CRMs (e.g. Salesforce)
- Skilled in data management and analysis
- Commitment to a student-focused, service-oriented approach to work
- Ability to work collaboratively while maintaining individual responsibilities and workload
Application Process:
Applications will be reviewed on a rolling basis as they are received. Applications close on March 1. Please apply by emailing a resume and cover letter to Andrew King, Director of the MaineMBA: andrew.king@maine.edu
