Multistate Travel Funding

Policy statement:  

Faculty with an appointment in the Maine Agricultural and Forest Experiment Station and who are formal participants in a Hatch Multistate Research Project as reflected in an approved Appendix E application are eligible along with project team members (e.g., graduate students and Post-Docs) to receive  reimbursement for travel-related expenses to attend the annual meeting of the Multistate project in which they are an official participant. These travel reimbursement funds are intended to supplement travel costs, not provide the sole source of funding for Multistate travel. 

  • Only active members of a Multistate project are eligible for reimbursement.
  • Subject to funding availability, a travel reimbursement fund will be established for annual Multistate meetings. This fund will be allocated equally among the total number of active multistate project participants.
    • Faculty will be counted for each project they are on, and therefore are eligible to receive reimbursement for travel to each multistate meeting in which they are an official representative. 
  • Faculty may divide these funds among postdocs and graduate students as they see fit.
  • Individuals requesting travel reimbursement must do so by filling out this form in advance of their travel
  • Travel can be reimbursed for no more than one day prior and one day following the meeting 
  • Faculty are responsible for ensuring all expenditures are allowable and appropriate under current NIFA and University of Maine travel policy.

Steps for completion: 

1. Complete the Multistate Travel Reimbursement Request form.

2. This form will be considered by the Associate Director for the Maine Agricultural and Forest Experiment Station. 

3. Expenses should be charged to your appropriate multistate operating account. The  account must be a “fund 22” account (i.e., federal funding) with an associated MAFES project number.  

4. Faculty will receive an email concerning the decision of the Associate Director confirming the amount of reimbursement funds available.  

5. For faculty who have received approval for travel costs, send proof of charges to the ELH Research Office (elhresearch@maine.edu). Once the research office receives proof of charges the finance office will reimburse approved costs. 

6. The reimbursement will appear as a budget allocation to the chartfield which was originally charged.

Questions?
Contact Tyler Messerschmidt or Lee Hecker at Maine Agriculture and Forest Experiment Station in 106 Winslow Hall at 207-581-3205 or elhresearch@maine.edu.

This document was prepared by the College of Earth, Life, & Health Sciences
For more  information visit elh.umaine.edu/resources.