Material Transfer Agreement

Material Transfer Agreement Request Submission

Request a new agreement

Click here to request a new agreement

Click here to view a SAMPLE Material Transfer Agreement (PDF)


User Guide

Click here for a printable version of the guide below (Microsoft Word)

Welcome to UMaine’s agreement request process.  We hope this online service will provide quick, convenient and easily accessible information regarding your agreement requests and any projects that are run through our Department of Industrial Cooperation (DIC).

Click the “Request a New Agreement” icon above, or go directly to  Log in using your credentials.  If you have issues with your single sign-on credentials, contact UMaine IT at or (207) 581-2506.

On the Home Screen, click on MTA Request Form.

The MTA Request Form will open.  Fill in the Organization’s contact information, complete the questions about purpose for exchange, and export control and click “Next”.  If the company has sent you their agreement template for review, please attach it here.

Technical Contact Info: Enter details about your contact at the Organization and click “Next”.

UMaine Contact: Enter information for the UMaine contact and click “Next”.

Signature: Enter details for the External Organization’s signatory, if possible.  Click “Next”.

On the final submission screen, review your data and click “Submit”.

Once submitted, your Agreement Request Form will be received and reviewed by our Department of Industrial Cooperation staff.  The client’s information will be routed to the Office of Research Compliance (ORC) for screening against a federal restricted party list.  Upon approval from ORC, DIC staff will draft the project agreement and route it through DocuSign for review and signatures.

If you have any questions, please call our office at 581-2201 or email

If this is your first time using Sophia, complete the following steps to set up your home screen to show your submitted records.

On the Home Screen, click Customize Home Page

Add all of the available Widgets to your Home Page. You can adjust the order that they will appear on the screen by changing the order under Current Home Page Widgets. Click Finish when done.

Once you return to your home screen, you will see the list of your active agreements and disclosures.

The Office of Strategic Partnerships, Innovation, Resources and Engagement (SPIRE) is here to assist with any non-disclosure agreements, material transfer agreements, or industry sponsored agreements.

If you have any questions, please call our office at 581-2201 or email