Mandatory Reporting Guidelines
Who needs to report?
- Employees*
- Student employees
- Volunteers
- Peer advocates
*unless designated as confidential
What must be reported?
All incidents of sexual discrimination involving the university community including:
- Sexual misconduct
- Sexual assault
- Dating violence
- Gender discrimination
- Sexual harassment
- Stalking
- Domestic violence
Your obligations as a mandatory university reporter:
All university faculty, staff, student employees, and volunteers have a duty to report incidents of sexual discrimination, sexual harassment, and sexual assault involving members of the university community that they witness or which are disclosed to them. Because domestic violence, dating violence, stalking, and sexual misconduct can also constitute sex discrimination, information received by university employees about such incidents must also be reported. Student employees, peer advocates, and volunteers who learn of a violation of UMaine’s Sex Discrimination Policy in the course of their employment, programming, or volunteer responsibilities also are required to report.
Tips on letting students know you are a mandatory university reporter:
- Discuss it on the first day of class
- Let students know that disclosure in written assignments will require you to report
- When meeting with a student privately always start with a disclosure, letting them know you cannot promise confidentiality. This is a good practice as it covers suicidal ideations, intent to harm others, sexual assault, etc.
For more information, contact:
Jason Smith, Interim Deputy Title IX Coordinator
Assistant Vice President for Student Life
5748 Memorial Union, Suite 315
Phone: 207.581.1406
Email: um.titleix@maine.edu
UMaine will not tolerate sex discrimination, sexual harassment, sexual assault, dating violence, domestic violence, stalking, or retaliation in any form.
What about confidentiality?
Employees who engage in communications that are expressly designated as confidential are not required to disclose the content of those communications under this policy. This includes counselors who learn of possible policy violations in the context of a counseling session and researchers to whom disclosures are made by research subjects in the course of IRB-approved research projects.
If a complainant discloses an incident but wishes to maintain confidentiality or requests that no investigation into an incident is conducted or disciplinary action is taken, the incident must still be reported to the Title IX Coordinator. The university will weigh the complainant’s request for confidentially against its obligation to provide a safe, non-discriminatory environment for all students and employees, including the complainant.
If the university honors the request for confidentiality, a complainant needs to understand that the university’s ability to meaningfully investigate the incident and pursue disciplinary action, if warranted, against the respondent(s) may be limited. There are times when the university may not be able to honor a complainant’s request because it would pose a risk of providing a safe, non-discriminatory environment for all students and employees. If the university determines that it cannot maintain a complainant’s confidentiality, the university will inform the complainant prior to starting an investigation and, to the extent possible, will share information only with people responsible for handling the university’s response.
Reporting incidents
Who do I report incidents to?
Incidents involving students:
Jason Smith, Interim Deputy Title IX Coordinator
Assistant Vice President for Student Life
5748 Memorial Union, Suite 315
Phone: 207.581.1406
Email: um.titleix@maine.edu
Web: umaine.edu/titleix
Incidents involving non-students (e.g. employees, volunteers, visitors, and vendors):
Office of Institutional Equity (formerly Equal Opportunity)
412 Chadbourne Hall
Email: equal.opportunity@maine.edu
Web: maine.edu/institutional-equity
What information do you have to share?
Official university reporters must share any and all facts provided about an incident.
- Name of person reporting an incident
- Name of the person(s) involved
- Witness name(s)
- Date, time and location of the alleged incident
- Other relevant information shared by the reporting party
How will the university respond?
Depending on the identity of the individuals involved, someone from the Office of Sexual Assault and Violence Prevention or Equal Opportunity will reach out to the complainant and provide them with support, services, options, and information on their rights.
Resources for the person who disclosed an alleged incident:
Support Services
Emergencies:
UMaine Police, available 24 hours a day, seven days a week
- Dial 911 from a campus phone
- Dial207.581.4040 from other Maine phones
On-call Dean:
- 207.581.1406
Peer Advocates:
University of Maine Student Life
- Andrea Gifford: 207.581.1406
- Lauri Sidelko: 207.581.1423
Student Conduct Complaints:
UMaine Office of Community Standards, Rights and Responsibilities
- David Fiacco: 207.581.1409
Interim Deputy Title IX Coordinator:
Title IX – Student Services
- Jason Smith: 207.581.1406
On-Campus Confidential Resources
There are a number of services, both on- and off-campus, available for people seeking confidential support.
Confidential Resource Advisor
Hours: Monday-Friday, 8 a.m.-4 p.m. Phone: 201.572.5372 (call or text)
Counseling Center:
Hours: Monday-Friday, 8 a.m.-4:30 p.m. Phone: 207.581.1392
You can arrange to speak with a counselor after hours by contacting UMaine Police at 207.581.4040 or dialing 911 from campus phones.
Cutler Health Center:
Hours: Monday-Friday, 8 a.m.-5 p.m. Phone: 207.581.4000
Emergency Care:
Ambulance service is available on campus 24 hours a day, seven days a week. Dial 207.581.4040 or 911.
After hours and weekend care:
Clinicians also are available after hours and on weekends. These services may be provided at EMMC Orono Family Medicine, located on Kelley Road in Orono or at walk-in care, located on Union Street in Bangor.
Transportation to off-campus appointments and the emergency room are offered by the university through a local taxi service at no cost to the person.
Call 207.581.4000 for more information.
For Anonymous Reporting:
Please use the University of Maine Campus Eyes website submission link below
Campus Eyes online web form
Off-Campus Confidential Resources:
Sexual Assault:
Rape Response Services 24-hour hotline: 800.871.7741
Relationship Abuse or Violence:
Partners for Peace 24-hour hotline: 800.863.9909
When should I contact the police?
To contact UMaine Police, call 207.581.4040 or 911.
- If you witness an incident taking place
- If you perceive an immediate danger
- If the person reporting the alleged incident asks you to contact the police
For assistance in filing a police report contact Title IX Student Services at 207.581.1406 or the Office of Institutional Equity (formerly Equal Opportunity) at 207.581.1226.
In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information, or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding nondiscrimination policies: Director, Office of Institutional Equity, 412 Chadbourne Hall, 207.581.1226.