I’m thinking of holding an event at UMaine this spring semester. What should I keep in mind?

All UMaine events require submission of an event management form to the Emergency Operations Center for review at least 30 days prior to the proposed activity.

To aid community members considering UMaine events this spring, please review the following checklist.

The first question to be asked: Can this event be hosted virtually? 

UMaine in-person events require event coordinators to:

  • Ensure that all participants have face coverings and maintain 6-foot social distancing at all times

  • Keep a count of participants on-site to ensure there are no more than 50 for an indoor event; up to 200 with operational controls (participants separated in groups of 50, with each individual socially distanced 6 feet apart, and each group of 50 located 14 feet apart) for an outdoor event up until April 5 (additional guidance forthcoming for events after April 5)

  • Maintain an attendance roster of all on-site participants, with their names and contact information 

  • Not serve of food or drink

  • Have an event-specific sanitation plan, including on-site PPE and safety protocol for items that might be shared (chairs, pens, tables, etc.)

  • Prohibit carpooling unless participants are roommates or family members 

  • Ensure any participants attending from outside of Maine adhere to the latest state and UMS health and safety guidance related to travel.

  • Fill out a Hierarchy of Controls (HOC), depending on the type of event

Maine civil guidance is subject to change without notice. All events must conform to guidance found at: maine.gov/decd/checklists/large-social-gatherings and www.maine.gov/decd/checklists/general-guidance