Export Control Regulations

Overview

Export Control Regulations (ECR) constitute a body of law enacted by the federal government to protect national and economic security and advance U.S. foreign policy goals by prohibiting the unlicensed transfer of items  that are subject to trade restrictions or have proprietary, military, or economic applications to foreign nationals.

A number of federal agencies and departments have a degree of responsibility for administering and enforcing ECR, however, primary jurisdiction resides within the Departments of Treasury, State, and Commerce, specifically:

Impact of Export Control Regulations on University Activities

Export control regulations apply to the transfer of controlled items to foreign nationals by actual shipment out of the U.S., and also by transfer of controlled technology/technical data and/or encryption software by written, oral, or visual release or disclosure to foreign nationals both in- and outside of U.S. borders.  Consequently, export controls can impact University activities on-campus as well as abroad, including:

  • Payment of compensation, honoraria, and contracts to embargoed countries, nationals, and entities (OFAC);
  • Provision of services to embargoed countries, nationals, and entities (OFAC);
  • Attendance at or planning of international conferences (OFAC);
  • Editing or joint-authoring of articles with nationals of sanctioned countries (OFAC);
  • Involvement of  foreign students in research in which controlled technology is used (EAR & ITAR);
  • Shipment of controlled equipment to foreign countries (EAR & ITAR); and
  • Provision of services to foreign nationals, including training in the use of controlled equipment in- or outside of  the U.S. (EAR & ITAR).

Additionally, the Department of Homeland Security requires all new, renewed, or amended H1-B, H-1B1 Chile/Singapore, L-1, and O-1A visa petitions filed with the United States Citizenship and Immigration Service (USCIS) include a Certification Regarding the Release of Controlled Technology or Technical Data to Foreign Persons in the United States (PDF).  This ‘Deemed Export Attestation’, as it is also known, can affect the University’s ability to hire a candidate of foreign nationality and preclude an employee of foreign nationality from participating in research that involves controlled items.

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ECR Exclusions

Recognizing the importance of academic freedom and the sharing of research results to the furtherance of knowledge, the federal government provides exceptions to certain licensing rules under EAR and ITAR (not FAC ) for qualified research conducted at accredited U.S. institutions of higher education.  License exceptions are provided for:

  • Fundamental Research, which will be defined as basic or applied research in engineering and science where the resulting information is ordinarily published  and shared broadly in the scientific community;
  • Information that is in the Public Domain, meaning the information is published, generally accessible, and available to the public through sales at newsstands and bookstores or unlimited distribution at conferences, meetings, and trade shows, etc., or is fundamental research;
  • Technology for Temporary (‘Laptop’) export where the subject technology is a ‘tool of trade’ for temporary use abroad to conduct fundamental research;
  • Educational information released by instruction in courses listed in course catalogs or through general scientific, mathematical, or engineering principles;
  • Employment of foreign nationals who are bona fide and full time regular employees.

Important!  Although the majority of research conducted at the University of Maine qualifies as fundamental research, neither the fundamental research exclusion nor the public domain exclusion can be invoked for physical goods, software, and encryption; research when there is no intent to publish results; research conducted outside the U.S.; and research involving persons or countries subject to any sanctions.  Likewise, no exclusion can be claimed if the University or the researcher accepts award restrictions regarding the participation of foreign nationals or access to, dissemination of, or publication of resulting research information.

Violations of export control regulations carry potential criminal, civil, and administrative penalties for the University and the individual researcher or staff member.  Penalties can range from fines in the millions of dollars and imprisonment for as much as 30 years, to the revocation or denial of licenses, seizure & forfeiture of goods, and debarment from all government contracting. Don’t Let This Happen to You! (PDF)

It is critical for University researchers, research team members, and support staff to be aware, and understand the implications of export controls for University activities; be sufficiently schooled in the regulations to recognize potential export control issues; and contact the University Compliance Officer immediately when an export control concern arises.

Training

If you are required to complete training due to participating in a project subject to a Technology Control Plan (TCP), you will be required to complete on-line training through the Collaborative Institutional Training Initiative (CITI). CITI Instructions for accessing Export Compliance training (PDF). Training in export controls is also available online in abbreviated format – ECR Quick Course (PDF).

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ECR Resources