REQUEST FOR QUALIFICATIONS FOR COMMISSIONING SERVICES
\nENGINEERING EDUCATION & DESIGN cENTER<\/p>\n
October 6, 2018<\/p>\n
SECTION I:\u00a0 GENERAL INFORMATION<\/p>\n
The University of Maine, located in Orono, Maine, desires to procure Commissioning Agent (CxA) services for the ENGINEERING EDUCATION & DESIGN CENTER (EEDC)<\/strong> project.\u00a0 The project consists of the construction of an education and research building for the College of Engineering. The selected firm will provide commissioning agent (CxA) services on a project team in support of design, construction and project close-out as managed by the Office of Facilities Management (FM).\u00a0 This Request for Qualifications (RFQ) seeks qualified firms to submit proposals with the intention of providing CxA services for the duration of the project from Fall 2018 to its anticipated completion in 2022.<\/p>\n SECTION II:\u00a0 BACKGROUND<\/p>\n General<\/u> Conceptual Project Description<\/u> The primary firms of the design team are WBRC Architects\/Engineers of Bangor, ME and Ellenzweig Architecture of Boston, MA. \u00a0Pre-Design was completed in April 2018 resulting in a report describing the proposed building programming and site selection process. \u00a0Schematic Design will be completed by October 2018. \u00a0The proposed EEDC building is anticipated to be a 4-story structure with an approximate footprint of 35,000sf, and a total floor area of 115,000 sf including penthouse mechanical and basement areas.\u00a0 The existing Machine Tool Lab building on Long Road on the UMaine campus will be demolished and replaced by the EEDC building.<\/p>\n The following elements are anticipated to be incorporated into the EEDC:<\/p>\n Conceptual Building Elements:<\/p>\n Conceptual Building Infrastructure and Other Features:<\/p>\n Anticipated project conditions and other challenges:<\/p>\n The project is anticipated to have a four (+) year schedule and include the following phases for CxA services:<\/p>\n The selected firm will provide CxA services on a project team in support of design and construction as managed by the Office of Facilities Management (FM).\u00a0 The project team is led by WBRC Architects\/Engineers of Bangor, ME and Ellenzweig Architecture of Boston, MA (Architect\/Designer).\u00a0 The Construction Manager is anticipated to join the team in October 2018. \u00a0The selected CxA will be expected to join the project team in November 2018 and provide commissioning services through design and construction to project completion anticipated to be in 2022.<\/p>\n SECTION III:\u00a0 CxA QUALIFICATIONS<\/p>\n The CxA will be expected to perform services consistent with the industry accepted role of a CxA including commissioning for the following systems:<\/p>\n Systems CxA services will include mechanical, electrical, plumbing, and assemblies in accordance with ASHRAE Guidelines 0-2005 and ASHRAE Guidelines 1.1-2007 for HVAC & R systems, as they relate to energy, water, indoor environmental quality, and durability.<\/p>\n Envelope CxA services will include the building\u2019s thermal envelope and be in accordance with ASHRAE Guideline 0-2005 and the National Institute of Building Sciences (NIBS) Guideline 3-2012, Exterior Enclosure Technical Requirements for the Commissioning Process, as they relate to energy, water, indoor environmental quality, and durability.<\/p>\n CxA services will include:<\/p>\n a. Fundamental Commissioning and Verification prerequisite, a. Develop monitoring-based procedures and identify points to be measured and evaluated to assess performance of energy- and water-consuming systems, The selected CxA firm would have professional skills and experience consistent with the needs of UMaine as follows:<\/p>\n Submissions will include billing rates and costs for associated work.\u00a0 A detailed scope of work will be established after final selection as part of the contract process.\u00a0 To be considered, a firm must be capable of starting work promptly following the conclusion of the selection process.<\/p>\n SECTION IV:\u00a0 REQUIRED SUBMISSION INFORMATION<\/p>\n Prospective CxA firms should prepare a statement of qualifications for UMaine\u2019s consideration.\u00a0 The submission must include one (1) printed original, five (5) hard copies, and one (1) .pdf copy and shall include the following minimum information:<\/p>\n A.\u00a0 Transmittal Letter.<\/u>\u00a0 Provide a brief letter summarizing the firm\u2019s interest, qualifications and experience.<\/p>\n B.\u00a0 Company Profile and Capabilities.<\/u>\u00a0 Provide a brief description of the firm\u2019s size, staff and standard services.<\/p>\n C.\u00a0 Commissioning Agent Experience.<\/u>\u00a0 Provide a detailed description of the firm\u2019s background and experience with commissioning services for new building projects of similar size for engineering instruction and research within the last ten (10) years, with a focus on providing these services for higher education clients with campus-scale facilities.\u00a0 The ideal similar building to the EEDC would be a multi-story structure with an approximate footprint of 35,000sf, a total floor area of 115,000 sf including penthouse mechanical and basement areas.\u00a0 Describe specific experience with regard to success for project commissioning, scheduling and relationships with owner, architect and project team.<\/p>\n D.\u00a0 Commissioning Agents.<\/u>\u00a0 Identify the person(s) who will be the Commissioning Agent(s) directly responsible for providing services to UMaine and provide a brief resume of education, qualifications, experience, and role in the firm\u2019s services.\u00a0 Include a list of relevant similar projects for which this person was directly responsible.\u00a0 Submission of names shall be considered a commitment on the part of the CxA to retain stated personnel on the project throughout its duration.<\/p>\n E.\u00a0 Availability.<\/u>\u00a0 Indicate the firm\u2019s dedicated resources available to UMaine in relation to other workload.<\/p>\n F.\u00a0\u00a0References.<\/u>\u00a0 Provide a minimum of three (3) references (name, address, telephone number, and email address) who are current or former clients for whom similar work has been performed within the last three (3) years and who can be contacted by UMaine with respect to the firm\u2019s reputation for work, responsibility, timeliness, cost, and efficiency.\u00a0 References from current UMaine FM employees will not be accepted.\u00a0 Letters of reference may be submitted with additional information as appropriate.<\/p>\n G.\u00a0\u00a0Fee Structure.<\/u>\u00a0 In a single, separately-sealed<\/u> envelope within<\/u> the submission package, provide the following:<\/p>\n 1. CxA firm\u2019s fee structure including billing rates associated with pertinent personnel and prices for anticipated direct reimbursable costs.<\/p>\n SECTION V:\u00a0 SUBMISSION PROCESS<\/p>\n A.\u00a0 Submission and Selection Schedule.<\/u><\/p>\n The process schedule is anticipated<\/u> to be as follows:<\/p>\n B.\u00a0 Contact Person.<\/u> Questions about this RFQ, see deadline for question submission above, shall be submitted in writing via mail or email to:<\/p>\n Walter Shannon, Project Manager The Office of Facilities Management will respond in writing to all relevant questions received prior to the question deadline date of 4:00pm<\/u> on Tuesday, October 16, 2018<\/u>.\u00a0 Only those answers received in writing will be considered binding. \u00a0Questions and responses about this RFQ will be furnished in writing to all those who requested a copy of the RFQ from FM.\u00a0 They will also be posted at the following web site:\u00a0 http:\/\/umaine.edu\/ofm\/contractors\/advertisements\/<\/strong><\/p>\n C.\u00a0 Submissions.<\/u> Qualifications shall be submitted according to the following:<\/p>\n 1. Time, Date and Place Due<\/strong>.\u00a0 Submittals are due no later than 2:00pm<\/u><\/strong> on Tuesday, October 30, 2018<\/u><\/strong>.\u00a0 All submissions shall be addressed and submitted to:<\/p>\n Carolyn McDonough, P.E. Submittals received by FM after the deadline will not be considered.\u00a0 Faxed, emailed or digital submissions will not be accepted.\u00a0 Firms assume all risks of the method of delivery chosen.\u00a0 UMaine assumes no responsibility for delays caused by any package or mail delivery service.<\/p>\n
\nAs part of Maine\u2019s land-grant university, the mission of the University of Maine\u2019s College of Engineering is to produce the graduates and new technologies needed to move Maine\u2019s economy forward.\u00a0 As a UMaine signature area, the College of Engineering continues to play a vital role in Maine and beyond to prepare an educated workforce, conduct research that turns knowledge into innovative solutions, and provide outreach that includes science, technology, engineering, and math (STEM) initiatives.\u00a0 The EEDC will be a new facility to improve these services and will be located on the Orono campus.<\/p>\n
\nThe Engineering Education and Design Center (EEDC) will be a multi-use academic and laboratory building intended to become the heart of the undergraduate engineering education at the University of Maine.\u00a0 The building uses will include education, design and limited research in various classrooms, laboratories, collaborative spaces, and common public spaces.\u00a0 The focal point of the EEDC will be hands-on, team-based laboratories for senior capstone design projects where students from multiple engineering disciplines will be brought together to collaborate.\u00a0 The intent of the lab design is to be flexible so they may be used by the various engineering disciplines.\u00a0 There will be informal collaboration spaces for students to work in small groups on projects and homework assignments.\u00a0 Classrooms will likely range in size and be flexible to accommodate group learning.\u00a0 There will also likely be specialized classrooms for engineering demonstrations and distance learning.\u00a0 The latter will allow select engineering courses originating at UMaine to be shared with other University of Maine System campuses and facilities.\u00a0 While multiple departments will utilize the building, the EEDC is intended to specifically house the Department of Mechanical Engineering and the biomedical engineering portion of the Department of Chemical and Biomedical Engineering.<\/p>\n\n
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\n Phase<\/strong><\/td>\n Commissioning Services<\/strong><\/td>\n Proposed Schedule<\/strong><\/td>\n<\/tr>\n \n Schematic Design<\/td>\n N\/A<\/td>\n May \u201818 to October\u201818<\/td>\n<\/tr>\n \n CxA joins project team<\/td>\n Schematic Design is complete and Design Development has started<\/td>\n Nov \u201818<\/td>\n<\/tr>\n \n Design Development<\/td>\n Commissioning Services in support of Design Development<\/td>\n Nov \u201818 to Mar \u201819<\/td>\n<\/tr>\n \n Construction Documents<\/td>\n Commissioning Services in support of Construction Documents<\/td>\n Mar \u201819 to Dec \u201819<\/td>\n<\/tr>\n \n Bidding<\/td>\n Bidding and preparation of a Guaranteed Maximum Price<\/td>\n Dec \u201819 to Feb \u201820<\/td>\n<\/tr>\n \n Construction<\/td>\n Commissioning services in support of construction<\/td>\n Mar \u201820 to May \u201822<\/td>\n<\/tr>\n \n Occupancy\/Substantial Completion<\/td>\n Owner takes occupancy<\/td>\n May \u201822<\/td>\n<\/tr>\n \n Close Out<\/td>\n Warranty, FFE, final commissioning, and other support<\/td>\n May \u201822 to Aug \u201822<\/td>\n<\/tr>\n \n Full Occupancy\/Final Completion<\/td>\n Owner takes full occupancy<\/td>\n September 1, 2022<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n \n
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\nb. Enhanced commissioning credit including enhanced monitoring and envelope commissioning and,
\nc. Assistance with Advanced Energy Metering credit,
\nd. Verify inclusion of systems manual requirements in construction,
\ne. Verify inclusion of operator and occupant training requirements,
\nf. Verify systems manual updates and delivery,
\ng. Verify operator and occupant training delivery and effectiveness,
\nh. Verify seasonal testing.<\/p>\n\n
\nb. Include the procedures and measurements points in the commissioning plan,
\nc. Update the systems manual with any modifications or new settings.<\/p>\n\n
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\n Advertise Request for Qualifications<\/td>\n start Saturday, October 6, 2018<\/td>\n<\/tr>\n \n Deadline for Submission of Questions<\/td>\n 4:00pm, Tuesday, October 16 2018<\/td>\n<\/tr>\n \n Response to Questions (RTQ) Issued<\/td>\n 4:00pm, Thursday, May 18, 2018<\/td>\n<\/tr>\n \n Submissions Due<\/td>\n 2:00pm, Tuesday, October 30, 2018<\/td>\n<\/tr>\n \n Anticipated notification of firms to be interviewed<\/td>\n week of November 5, 2018<\/td>\n<\/tr>\n \n Presentations\/Interviews (interview time selected by lot)<\/td>\n week of November 12, 2018<\/td>\n<\/tr>\n \n Final selection of CxA firm<\/td>\n week of November 12, 2018<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n
\nUniversity of Maine System
\nOffice of Facilities Management
\n5765 Service Building, Room 108
\nOrono, ME 04469-5765
\ncppmquestions@maine.edu<\/p>\n
\nDirector of Capital Planning and Project Management
\nUniversity of Maine System
\nOffice of Facilities Management
\n5765 Service Building, Room 111
\nOrono, ME 04469-5765<\/p>\n