Room and Board Cancellation Fees

Once you commit to living on campus by submitting your Housing Application and are assigned, you are subject to terms of the cancellation schedule if you cancel your housing from that point forward. These terms are outlined below and are in the Room and Board License. The room cancellation fee of $250.00 goes into effect on February 27, 2022 for any student who is assigned a room for the coming academic year.

2022–2023 Room Cancellation Schedule

Date Dollar Amount Terms
Before June 1 $250.00 Student cancels housing and remains enrolled
June 1–August 26 $375.00 Student cancels housing and remains enrolled
August 27 and after

$500.00 + per diem rate if student moved in

Student cancels housing and remains enrolled

It is the student’s responsibility to notify Housing Services via email of their intent to cancel the Room and Board License. Documentation may be requested in certain instances, and must be provided. If a student is enrolled in 100% online classes, is studying abroad, transfers schools, withdraws, or is participating in any school sponsored program away from campus, cancellation fees do not apply. Only when a student moves off campus and still stays registered for on-campus courses do the cancellation fees apply.

Any laundry funds on the MaineCard will be removed.

No adjustments or refunds are made during the last two weeks of the semester.

Board Cancellation

Full refund for meal plan for students who cancel prior to the start of the academic year. No dining funds will be charged.

Fall Semester Dollar Amount Terms
After August 26

$500 in dining funds for student’s use through academic year

Student cancels housing and remains enrolled
After Four Weeks

Remaining value of meal plan converted to Dining Funds

 Student cancels housing and remains enrolled
Spring Semester Dollar Amount Terms
After January 15

$350 in dining funds for student’s use through academic year

Student cancels housing and remains enrolled
After Four Weeks

Remaining value of meal plan converted to Dining Funds

 Student cancels housing and remains enrolled

All requests for refunds must be in writing or by e-mail.  No refunds will be issued after April 1.

Withdrawal

Students who withdraw from the University will not be charged a cancellation fee. If a student withdraws from the University after checking in to the residence hall, per diem board charges will apply. Medical withdrawals will receive the remainder of the semester back for both housing and meal plan based on the student’s last date of access.

The room refund schedule for students who regularly withdraw from the University is as follows:

Fall and Spring Academic Terms

  • Prior to the end of the second week–100%
  • Prior to the end of the fourth week–75%
  • Prior to the end of the sixth week–50%
  • Prior to the end of the eighth week–25%
  • After the eighth week–0%

The Room and Board License is an academic year license and the rates are payable in two installments. Installment 1 is billed in July and installment 2 is billed in December. No refunds for cancellation will be issued after April 1.

Please note: First-year students are required to live on campus for the academic year. If you are a first-year student and wish to request an exemption to the First Year Residence Requirement, please contact Housing Services.

Check Out Procedure

All residents are expected to follow proper check out procedures as outlined in The Guide to Campus Living on the Residence Life website. Failure to follow proper check out procedures may result in an administrative fee of $100.00.