Room and Board Cancellation Fees

ROOM AND BOARD CANCELLATION FEES FOR FALL 2017 – SPRING 2018

Room Cancellation: Students who cancel the Room and Board License and remain students at the University of Maine by June 1, 2017,  will be assessed a room cancellation fee of $250.00.  If a student cancels after June 1, 2017 or if the student fails to move in when the residence halls open, a room cancellation fee of $375.00 will be charged. Students who cancel the Room and Board License and remain students at the University of Maine after the residence halls open August 25, 2017 will be charged for room and board at the per diem rate plus a $500.00 room cancellation fee.  The remainder of the paid room fee will be credited to the student account.  If a student does not check in within the first 10 days of the semester, the room is forfeited and the student assigned will be charged a $500.00 cancellation fee. It is the student’s responsibility to notify Housing Services via email, and provide documentation, if necessary, of their intent to cancel the Room and Board License.  Any housing related funds on the MaineCard (laundry funds, Returning Resident Reward Funds) will be removed from the MaineCard. Any funds used will be charged to the student account. There are no adjustments or refunds made during the last two weeks of the semester.

Board Cancellation:  Any student who is suspended, stops attending classes (remains enrolled), or is dismissed from the University will be charged an administrative fee of $150 plus the value of the meal plan consumed or the per diem rate of the plan, whichever is greater. Fall semester: Any student who remains enrolled and moves out of the residence hall during the first four weeks of the fall semester will be charged for the value of the meal plan consumed, or the per diem rate, whichever is greater; an administrative fee of $150 and an additional $500 in dining funds for the student’s use through the end of the academic year. Students who move out of the residence hall after the first four weeks of the fall semester will be charged an administrative fee of $150, and any remaining meal balance will be transferred into dining funds to be used at any campus dining location through the end of the academic year. Spring semester:   Any student who remains enrolled and moves out of the residence hall during the first four weeks of the spring semester will be charged for the value of the meal plan consumed, or the per diem rate, whichever is greater; an administrative fee of $150 and an additional $250 in dining funds for the student’s use through the end of the academic year. Students who move out of the residence hall after the first four weeks of the spring semester will be charged an administrative fee of $150, and any remaining meal balance will be transferred into dining funds to be used at any campus dining location through the end of the academic year.  All requests for refunds must be in writing or by e-mail.  No refunds will be issued after March 1, 2017.

 

Students who withdraw from the University will not be charged a cancellation fee. If a student withdraws from the University after checking in to the residence hall, per diem board charges will apply. The room refund for students who withdraw from the University is as follows:

Fall and Spring Academic Terms:
Withdrawal prior to the end of the second week (14 days) 100%
Withdrawal prior to the end of the fourth week (28 days) 75%
Withdrawal prior to the end of the sixth week (42 days) 50%
Withdrawal prior to the end of the eighth week (56 days) 25%
Withdrawal after the eighth week (57 days and after) 0%

The Room and Board License is an academic year license and the rates are payable in two installments, Installment 1 billed in July and Installment 2 billed in November. There are no refunds for cancellation after April 1, 2018.

 

Please note: First-year students are required to live on campus for the academic year. If you are a first-year student and wish to request an exemption to the First Year Residence Requirement for the second semester, please contact Katie Taylor, Assistant Director of Residence Life in the First Year Center in the Memorial Union. Cancellation fees may be waived, depending upon the reason for the exemption.