Room and Board Cancellation Fees

Once you commit to living on campus by submitting your Housing Application, you are subject to terms of the cancellation charge schedule if you cancel your housing from that point forward. These terms are outlined below, and in both the Undergraduate and Graduate Room and Board Contracts.

Room Cancellation Schedule

Date Dollar Amount Terms
Before June 1 $250.00 Student cancels housing and remains at the University
June 1–August 30 $375.00 Student cancels housing or fails to move in at move-in weekend and remains at the University
After August 30

$500.00

$500.00 + per diem rate

Room is forfeited if student does not check in by 10th day of semester

Student remains at the University and fails to move in

It is the student’s responsibility to notify Housing Services via email of their intent to cancel the Room and Board License. Documentation may be requested in certain instances, and must be provided.

Any housing related funds on your MaineCard (laundry funds, Returning Resident Reward Funds) will be removed from your MaineCard. Any funds used will be charged to your student account. No adjustments or refunds are made during the last two weeks of the semester.

Board Cancellation

An administrative fee of $150.00 plus the value of any meal plan consumed (or the per diem rate of the plan, whichever is greater) will be charged to any student who is:

  • Suspended
  • Dismissed
  • Remains enrolled but stops attending classes
Fall Semester Dollar Amount Terms
First Four Weeks

$150.00 fee

Value of meal plan consumed (or per diem rate*)

$500 in Dining Funds for use through academic year

Student cancels housing and remains at the University
After Four Weeks

$150.00 fee

Remaining value of meal plan transferred to Dining Funds

Student cancels housing and remains at the University

 

Spring Semester Dollar Amount Terms
Before Semester Begins

$150.00 fee

$250 in dining funds for use through academic year

Student cancels housing and remains at the University
First Four Weeks

$150.00 fee

Value of meal plan consumed (or per diem rate*)

$250 in Dining Funds for use through academic year

Student cancels housing and remains at the University
After Four Weeks

$150.00 fee

Remaining value of meal plan transferred to Dining Funds

 Student cancels housing and remains at the University

*Whichever of these is greater

All requests for refunds must be in writing or by e-mail.  No refunds will be issued after March 1.

Withdrawal

Students who withdraw from the University will not be charged a cancellation fee. If a student withdraws from the University after checking in to the residence hall, per diem board charges will apply. The room refund for students who withdraw from the University is as follows:

Fall and Spring Academic Terms

  • Prior to the end of the second week (14 days)–100%
  • Prior to the end of the fourth week (28 days)–75%
  • Prior to the end of the sixth week (42 days)–50%
  • Prior to the end of the eighth week (56 days)–25%
  • After the eighth week (57 days and after)–0%

The Room and Board License is an academic year license and the rates are payable in two installments. Installment 1 is billed in July and installment 2 is billed in November. No refunds for cancellation will be issued after April 1.

Please note: First-year students are required to live on campus for the academic year. If you are a first-year student and wish to request an exemption to the First Year Residence Requirement for the second semester, please contact Andra Bowen, Associate Director of Residence Life. Cancellation fees may be waived depending upon the reason for the exemption.

Undergraduate Room and Board Contract
Graduate Room and Board Contract