{"id":104,"date":"2023-05-25T11:15:39","date_gmt":"2023-05-25T15:15:39","guid":{"rendered":"https:\/\/umaine.edu\/gsg\/?p=104"},"modified":"2025-12-15T11:27:20","modified_gmt":"2025-12-15T16:27:20","slug":"clubs-and-organizations","status":"publish","type":"post","link":"https:\/\/umaine.edu\/gsg\/clubs-and-organizations\/","title":{"rendered":"Clubs and Organizations"},"content":{"rendered":"

Clubs and Organizations<\/strong><\/h3>\n

Please also note that clubs\/organizations planning any events must follow UMaine safety guidelines and procedures<\/a>.<\/p>\n

2025-2026 Expense Report Deadline:<\/strong> Monday, June 01, 2026<\/p>\n

Spring 2026 Application Deadline:<\/strong> Friday, February 06, 2026<\/p>\n

Application Instructions:<\/strong>\u00a0Grant Application Instructions<\/a><\/p>\n

Application Submission:<\/strong>\u00a0Grant Application Form<\/a><\/p>\n

Please find resources for applying for Club and Organization funding below. If you still have questions do not hesitate the contact the Grants Officer (gsg.grants@maine.edu).<\/p>\n

For Grant funding, clubs may apply for the following:<\/p>\n

Semester-only funding ($300)<\/em> \u2013 Newly recognized clubs must apply on a semester basis for the first year of funding (maximum of $300 in Fall, and $300 in Spring). However, any club can choose to be on a semester only funding scheme. Clubs can also apply for reimbursement for the fall semester in the spring.<\/p>\n

Academic Year funding ($600) <\/em>– offered only in the Fall semester to recognized clubs in good standing.<\/p>\n

It may be helpful to look at the following example budget for club grants:<\/p>\n

Sample Club Budget<\/a><\/p>\n

Diversity Training<\/h3>\n

Prior to receiving any funds from GSG, the Executive Committee members of student clubs\/organizations are recommended to attend two 2.5-hour diversity training sessions offered by the Office for Diversity and Inclusion at the University of Maine. GSG will work with clubs\/organizations to organize the training sessions.<\/strong><\/p>\n

Application Criteria<\/h3>\n

Funding requests must clearly state how funds will be used to facilitate and encourage educational, professional, cultural and\/or social engagement of the graduate community. The name of the representative of your department is listed on our grants eligibility page. \u00a0For specific instructions on preparing your grant, please review the application instructions.<\/p>\n

GSG Grants Application Workshop<\/a><\/p>\n

Expense Reports<\/h3>\n

Clubs and organizations on semester-only funding must submit an expense report at the end of the semester prior to receiving more funding. Clubs and organizations with academic year funding must submit a yearly expense report at the end of the Spring semester.<\/p>\n

Expense Report Deadline: June 01<\/p>\n

Submit expense report online:\u00a0Spring 2026 Expense Report Form<\/a><\/p>\n

Reports are required to include all original receipts, proof of events, an updated list of executive officers, and any additional information requested by the Grants Officer. Please refer to the Club Expense Report Instructions<\/a> for full instructions. Please follow the format exactly as listed. Clubs and organizations that fail to submit timely and complete expense reports may be prohibited from future funding.<\/p>\n

New Clubs and Organizations<\/h3>\n

To submit a funding request, clubs and organizations must be recognized by GSG. If your club or organization would like to be recognized please complete, sign, and send an Application for Recognition<\/a> to GSG Grants Officer at gsg.grants@maine.edu<\/a>. After your form is submitted, the GSG Grants Officer will contact you to present your club and\/or organization in a 2-minute talk to the GSG Senate.<\/p>\n

Diversity Training Recommendation:<\/i><\/b><\/p>\n

The Executive Committee members of student clubs\/organizations are recommended to attend two 2.5-hour diversity training sessions offered by the Office for Diversity and Inclusion at the University of Maine. GSG will work with clubs\/organizations to organize the training sessions. Please reach out to <\/span>Anila Karunakar<\/span><\/a> to set up a training session.<\/span><\/p>\n

Clubs and organizations receiving funding are now required to have their own bank accounts into which they may deposit their GSG funding checks. Many organizations use the University Credit Union, but any bank is fine. You will need a faculty advisor to sign the paperwork and a tax ID number which can be obtained from Human Resources.<\/p>\n

Active Clubs and Organizations<\/h3>\n

A list of active clubs and organizations can be found under the “Clubs and Organization” tab of the main menu. If you do not see your organization listed please contact the Grants Officer for the page to be updated.<\/p>\n","protected":false},"excerpt":{"rendered":"

Clubs and Organizations Please also note that clubs\/organizations planning any events must follow UMaine safety guidelines and procedures. 2025-2026 Expense Report Deadline: Monday, June 01, 2026 Spring 2026 Application Deadline: Friday, February 06, 2026 Application Instructions:\u00a0Grant Application Instructions Application Submission:\u00a0Grant Application Form Please find resources for applying for Club and Organization funding below. If you […]<\/p>\n","protected":false},"author":472,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[11],"tags":[],"class_list":["post-104","post","type-post","status-publish","format-standard","hentry","category-grants"],"yoast_head":"\nClubs and Organizations - Graduate Student Government - University of Maine<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/umaine.edu\/gsg\/clubs-and-organizations\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Clubs and Organizations - Graduate Student Government - University of Maine\" \/>\n<meta property=\"og:description\" content=\"Clubs and Organizations Please also note that clubs\/organizations planning any events must follow UMaine safety guidelines and procedures. 2025-2026 Expense Report Deadline: Monday, June 01, 2026 Spring 2026 Application Deadline: Friday, February 06, 2026 Application Instructions:\u00a0Grant Application Instructions Application Submission:\u00a0Grant Application Form Please find resources for applying for Club and Organization funding below. 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