Clubs and Organizations

Clubs and Organizations

Please find resources for applying for Club and Organization funding below. If you still have questions do not hesitate the contact the Grants Officer (

Applications for Spring 2019 funding will be accepted late January and are due by February 1st at 5:00pm. 

Please submit your grant here.

For Grant funding, clubs may apply for the following:

Semester only funding ($300) – Newly recognized clubs must apply on a semester basis for the first year of funding (maximum of $300 in Fall, and $300 in Spring). However, any club can choose to be on a semester only funding scheme.

Academic Year funding ($600) – offered only in the Fall semester to recognized clubs in good standing.



Application Criteria

Funding requests must clearly state how funds will be used to facilitate and encourage educational, professional, cultural and/or social engagement of the graduate community. The name of the representative of your department is listed on our grants eligibility page.  For specific instructions on preparing your grant, please review the following document: GSG Club Grant Instructions

Expense Reports

Clubs and organizations on semester-only funding must submit an expense report at the end of the semester prior to receiving more funding. Clubs and organizations with academic year funding must submit a yearly expense report at the end of the Spring semester.

Reports are required to include all original receipts, proof of events, an updated list of executive officers, and any additional information requested by the Grants Officer. Please refer to the Club Expense Report Instructions for full instructions. Please follow the format exactly as listed. Clubs and organizations that fail to submit timely and complete expense reports may be prohibited from future funding.

New Clubs and Organizations

To submit a funding request, clubs and organizations must be recognized by GSG. If your club or organization would like to be recognized please complete, print and send an Application for Recognition. To be recognized for this funding cycle, you must have your form submitted by Thursday, January 31st by 5pm and present your club and/or organization in a 2 minute talk to the GSG Senate. The Grants Officer will contact you to schedule your talk.

Send or hand-deliver applications to:
GSG Grants Officer
University of Maine
5775 Stodder Hall
Orono, ME 04469-575

Clubs and organizations receiving funding are now required to have their own bank accounts into which they may deposit their GSG funding checks. Many organizations use the University Credit Union, but any bank is fine. You will need a faculty advisor to sign the paperwork and a tax ID number which can be obtained from Human Resources.

Active Clubs and Organizations

A list of active clubs and organizations can be found under the “Clubs and Organization” tab of the main menu. If you do not see your organization listed please contact the Grants Officer for the page to be updated.