{"id":3817,"date":"2019-08-07T10:11:02","date_gmt":"2019-08-07T14:11:02","guid":{"rendered":"https:\/\/umaine.edu\/facultysenate\/?page_id=3817"},"modified":"2022-04-12T12:26:22","modified_gmt":"2022-04-12T16:26:22","slug":"may-6-2020","status":"publish","type":"page","link":"https:\/\/umaine.edu\/facultysenate\/senate-minutes\/2019-2020\/may-6-2020\/","title":{"rendered":"May 6, 2020"},"content":{"rendered":"<p><strong>FACULTY SENATE MINUTES<\/strong><strong><br \/>\nMay 6, 2020<br \/>\n<\/strong><strong>Zoom Meeting<br \/>\n<\/strong><\/p>\n<p><strong>Present: <\/strong>Lynn Atkins, David Barrett, David Batuski, Susan Bennett-Armistead, Erik Blomberg, Amy Booth, Alice Bruce, Stephanie Burnett, Kristina Cammen, Mauricio da Cunha, Paula Drewniany, Phil Dunn, Nuri Emanetoglu, Per Garder, Torsten Hahmann, Heather Hamlin, Colt Knight, Sara Lello, Robson Machado, Natalie Machamer, Ivan Manev, Robert Meulenberg, Grant Miles, Patti Miles, William Nichols, Elizabeth Payne, Nigel Pitt, Laura Rickard, Deborah Rogers, Deborah Saber, Michael Scott, Mary \u201cMJ\u201d Sedlock, Howard Segal, Kathryn Slott, Sean Smith, David Townsend, Peter Van Walsum, Todd Zoroya, President Joan Ferrini-Mundy, Faye Gilbert Interim Provost, VP Research Kody Varahramyan, Claire Strickland CBO, Robert Dana, Ken Ralph, Kimberly Whitehead Chief of Staff, \u00a0Jeff St. John, Chris Lindstrom, Harlan Onsrud, Jen Bonnet (PEAC),<\/p>\n<p><strong>Absent<\/strong>: Donald Beith, Julie DellaMattera, Mark Haggerty, Emily Haigh, Sam Hanes, Judith Josiah-Martin, Leonard Kass, Anil Raj Kizha, Amanda Klemmer, Peter Koons, Margo Lukens, Renae Moran, Christopher Nightingale, Holly Schreiber, Mohsen Shahinpoor, Andrew Thomas, Phil Trostel, Mark Wells, Xudong Zheng, Peter Altmann (CEAC), SuriyaPrakaash LakshmiBalasubramaniam (Grad Stud Gov), Camryn Hammill (Undergrad Rep)<\/p>\n<p><strong>I.\u00a0 Welcome, Announcements and Comments<br \/>\n<\/strong>David Townsend stated that a decision was made a few weeks ago to give the Administration an opportunity to answer questions from Faculty Senate during this meeting. Margaret Nagle is on Zoom to convert questions into Google Docs, people can still ask questions in the chat box. Grant Miles and Patti Miles will also be available to answer questions on the recent faculty poll for fall planning that went out last week.<\/p>\n<p><strong>II.\u00a0 Announcements and Updates from the Administration<br \/>\n<\/strong>President Ferrini-Mundy thanked David Townsend for the last week of the semester and Faculty Senate and faculty for the last six weeks. In the last few weeks there has been innovation and problem solving across campus. Questions about the future and when decisions will be made, she appreciates the willingness to put students first and being flexible during Covid-19. Having expectations of how things are done and that\u2019s all changed in a short time. In the last several weeks there have been solutions and decisions made quickly.<strong>\u00a0<\/strong><\/p>\n<p><strong>III.\u00a0 Questions of the Administration<\/strong><\/p>\n<p>Q.\u00a0 What is the status of the Provost search and will Faculty Senate be able to meet with candidates?<br \/>\nA.\u00a0 Yes, the search is still active and there will be meeting times set up. It\u2019s different during this time but in the last couple weeks things have moved along. Finalist, if able, will come to campus around the week of the 24<sup>th<\/sup>. The search committee is hoping to have forums scheduled for faculty to meet candidates.<\/p>\n<p>Q.\u00a0 Any idea when the return to campus will take place, restrictions lifted on labs?<br \/>\nA.\u00a0 President Ferrini-Mundy stated she sent a letter to the Governor, today, explaining how campus will start relaxing restrictions. She\u2019s anxious to see research start again. Kody Varahramyan, VP for Research and Dean of the Graduate School, said the Covid 19 Continuity Taskforce was set up two weeks ago, the Faculty Senate Research and Scholarship Committee have members on that taskforce. They\u2019re looking at essential research, procedures and when people can work on campus. The April 29<sup>th<\/sup> updated order from the Governor may mean things can be relaxed. A message is going out today or tomorrow. Coordination is going on with different areas\/departments on campus, his staff are reviewing applications and recommendations will be made with safety in mind. People will be notified when projects can be continued on campus.<\/p>\n<p>Q.\u00a0 How is the University preparing for return in the fall? Facilities Management has a list of 150 items for fall startup. Patti and Grant, what did the poll show?<br \/>\nA.\u00a0 Grant Miles stated that people had a difficult time answering due to the unknown, it made it difficult for some to evaluate options. A general concern, face to face classrooms, even in larger classes and what about after class lets out and students go about their lives. There\u2019s no control over where students go. All ages were concerned with safety of students and their own if older. There was more concern with life circumstances, i.e., do faculty have kids, women were less comfortable with a return than men. A large number were in favor of a mix of online and face to face classes but a low response on two seven week terms. Asked about longer days or including Saturday classes had the most no\u2019s. Approximately half of the respondents were ready to teach online.<\/p>\n<p>A comment in chat stated, 110 gallons of hand sanitizer, plenty of masks, plexiglas and signage have arrived on campus.<\/p>\n<p>There was concern for the impact on careers of untenured over tenured faculty. David stated AFUM came up with language for a \u201cby\u201d this semester for pre-tenured faculty.<\/p>\n<p>Q.\u00a0 Kody Varahramyan was asked if any faculty representatives were on the taskforce.<br \/>\nA.\u00a0 Yes, there is faculty representation, fieldwork faculty members from agriculture and some others from NSFA have offered guidance.<\/p>\n<p>Comments: There are many facets to fieldwork, faculty also work in jails, on ships, etc.<\/p>\n<p>It was stated that the Faculty Senate Research and Scholarship committee also have members serving on the taskforce.<\/p>\n<p>Q.\u00a0 How does field research work with the Governors orders?<br \/>\nA.\u00a0 Example, the Governor talked about agriculture being essential. Before April 29, a conservative thought was certain types of agriculture but after that date things will be more relaxed.<\/p>\n<p>Q.\u00a0 Are there special provisions for research taking place on private and public land? I work on private land but contact owners via email, should there be special provisions for interacting with those people?<br \/>\nA.\u00a0 There should be permission; under Covid 19 private or public location, UMaine or not, criteria apply. Many students are at Jackson Labs where the facility is bound by UMaine guidelines.<\/p>\n<p>Q.\u00a0 Is there a fact sheet to send to property owners or can they be directed to the UMaine website?<br \/>\nA.\u00a0 Send them to the website, there\u2019s an FAQ there.<\/p>\n<p>President Ferrini-Mundy said there are a couple points that have come up. She said the survey sent out was quite helpful. Regarding the career disruption, many are recreating courses so that should be part of documentation for the semester. Also, there are faculty changing research to deal with the pandemic and those that have changed direction to help the state. She hopes departments and PEER committees would take these things into consideration during faculty review. Some faculty changed direction to help the state during Covid 19. All questions weren\u2019t outlined by the Governor so UMaine is working on getting definitions from that office regarding field work and research.<\/p>\n<p>Q.\u00a0 When can everyone get back on campus and labs?<br \/>\nA.\u00a0 We\u2019re just now coordinating with the UMaine System. Several committees are working on phases with the Governors phased openings. Hoping a phased restart will be available in a couple weeks.<\/p>\n<p>Q.\u00a0 Is there an update on the Rising Tide Center and the Director search?<br \/>\nA.\u00a0 No update, there were no applicants so need to revaluate the center and look at the expectations for the position or how to separate the Ombudsman portion from Rising Tide. There may have been concern that the Ombudsman aspect won\u2019t be as comfortable for some. When the new Provost is hired it can be looked at.<\/p>\n<p>Q.\u00a0 With Susan Gardner being done the end of June, will the Rising Tide Center continue to exist without a director?<br \/>\nA.\u00a0 PACE (Provost\u2019s Advisory Council on Equity) will continue, i.e., there are concerns among faculty that women may be more affected by work from home, etc. PACE will provide input and function. The center won\u2019t be closed, funding may be borrowed temporarily but the center is not going away.<\/p>\n<p>Q.\u00a0 Does this affect Women and Gender Studies, the Strategic Vision and Values plan also addresses equity?<br \/>\nA.\u00a0 Women and Gender Studies was separated from Rising Tide, as requested by Susan Gardner. Strategic Vision and Values goal this year, begin to set benchmarks on being a great place to live and work. NECHE data on gender, for instance, how often is a student asked to speak in class. The NECHE score for UMaine was 2.4 and Carnegie is 2.9. We need to look for actions to take next year to help students feel diversity is important based on their answers to the NECHE survey of 2017 and then results for 2019 will be available to help gauge progress.<\/p>\n<p>This year the Great American College Survey has faculty views on whether this is a great place to live and work. Work needs to continue, whether someone applied for the position or not. Dr. Dana stated he\u2019s looking to restore the Diversity\/Equity position at EEO.<\/p>\n<p>Q.\u00a0 To prepare for fall, is there any progress regarding the Childcare Center?<br \/>\nA.\u00a0 President Ferrini-Mundy stated yes. The Director of the Childcare Center is watching state and federal guidelines for training staff, following guidelines, etc.<\/p>\n<p>Comments: Rising Tide addresses equity issues for faculty, women initially but now mostly under represented.<\/p>\n<p>Q.\u00a0 How are decisions being made on dropping programs like IEI?<br \/>\nA.\u00a0 We\u2019re using data from deans, student credit hours and cost per student credit hour, but this is just in the discussion phase. In the future, instead of the UMaine System saying numbers are low, there will be discussions with deans on programs that are growing, staying the same or ending. They\u2019ll need to be looked at to reduce costs. IEI was intended to raise its own funds for expenses but that hasn\u2019t happened.<\/p>\n<p>Comments: The PCRRC has a review process that should conduct hearings through senate. Interim Provost Gilbert stated, discussions have not begun except some with department chairs to help examine things for FY21. The discussions aren\u2019t just to eliminate programs; it\u2019s also to see which should grow.<\/p>\n<p>Q.\u00a0 Can Blackboard be kept through fall? Faculty are finding it difficult to move things to Brightspace.<br \/>\nA.\u00a0 There are many reasons to continue the move to Brightspace. It is mobile friendly for students and the cost of Blackboard is high. There will be a symposium on May 14 and 15, hoping many dial in and participate.<\/p>\n<p>Comment: The timing is bad for the transition. Many faculty are frustrated with the process of migration.<\/p>\n<p>Q.\u00a0 Why are vendors being selected for a new grant management system?<br \/>\nA.\u00a0 Kody Varahramyan stated PARS didn\u2019t work well even when he started at UMaine in 2017. He looked at data and worked with the UMaine System in hopes of it being a three to six month process. It has now been three years but finally have narrowed it down to three finalists. The benefits are ease of use and productivity gains for faculty. PARS isn\u2019t cost free, there\u2019s maintenance and it\u2019s clunky.<\/p>\n<p>Q.\u00a0 Can you talk about the status of the NSFA and Honor\u2019s College Interim Dean searches?<br \/>\nA.\u00a0 Official letters have not been sent, so no. Both positions are approved but can\u2019t speak until it\u2019s final.<\/p>\n<p>David said, after asking if it was okay with President Ferrini-Mundy, he knew Mario Teisl has been named Interim Dean of NSFA. President Ferrini-Mundy said yes as long as he accepts.<\/p>\n<p>Q.\u00a0 Jim McClymer asked about the BOT Academic Affairs Committee deciding to approve all tenure track new hires?<br \/>\nA.\u00a0 Patti said she thought it was more so the BOT is aware of filling a position not to approve.<\/p>\n<p>Q.\u00a0 Question to Jim McClymer, what is the issue the new policy will have?<br \/>\nA.\u00a0 It takes authority away from campuses and gives it to people with no academic background. It\u2019s also about making this huge change during the Covid shutdown, it\u2019s concerning.<\/p>\n<p>Comment: Are they deciding on the person or the position the person will be in? President Ferrini-Mundy said she thought it was just for information. She thinks some of the intention is good, the BOT looks at tenure approval and state they don\u2019t know about some positions. It should be a celebration reaching tenure but if the BOT isn\u2019t aware of the field or understand what is done for tenure, it takes away from a celebration. More discussions need to be held.<\/p>\n<p>Ivan Manev commented that the BOT is for policy not administration.<\/p>\n<p>Q.\u00a0 Can you identify resources to help faculty migrate to Brightspace?<br \/>\nA.\u00a0 Interim Provost Gilbert said she is currently getting estimates to hire additional people. It won\u2019t be one on one sessions but workshops. Maybe faculty can create teams to assist each other with the migration.<\/p>\n<p>With summer, peer to peer may be difficult. Maybe reaching out to faculty over the summer would be helpful.<\/p>\n<p>Q.\u00a0 Harlan Onsrud stated the norm of young people is different from most faculty. Will there be guidelines issued by UMaine and if not followed by students is there a plan to deal with it? Riding through an apartment complex this week made it clear there is no social distancing going on.<br \/>\nA.\u00a0 Dr. Dana stated yes, there is monitoring going on off and on campus and will continue. Public health campaigns will also be done. There is concern but they\u2019re working on it.<\/p>\n<p><strong>IV.\u00a0 Approval of Minutes<br \/>\n<\/strong>April 8, 2020<br \/>\nApproved<\/p>\n<p><strong>V.\u00a0 Committee Reports<br \/>\n<\/strong><strong>BOT \u2013 Patti Miles<\/strong><\/p>\n<p>Patti stated, her understanding of the BOT proposal was for them to approve tenure lines before they were added. She asked, at the BOT meeting, if it was to approve a person and was told no. They\u2019d be aware of these people ahead of time. The Brightspace changeover will take place. Patti said her switch was a bit of a hassle but learning something new can be. The timing is bad but it needs to be done. Regarding Unified Accreditation, several have asked to review the document but she believes the Chancellor asked everyone for input.<\/p>\n<p>Q.\u00a0 During the Finance, Facilities, Technology Committee meeting, it was discussed that the government is receiving money from the Cares Act but most is going to students. When students are refunded, how much is a loss?<br \/>\nA.\u00a0 A vast majority is a loss, approximately 75% of the cost is in salaries. Gearing down residence halls saves some. $7.6 million was refunded to students. Auxiliary Services is trying to reduce expenditures, also some voluntary furloughs is savings.<\/p>\n<p><strong>Academic Affairs \u2013 William \u201cDee\u201d Nichols<br \/>\n<\/strong>No report.<\/p>\n<p><strong>Gen Ed \u2013 Subcommittee of Academic Affairs \u2013 Sam Hanes<br \/>\n<\/strong>The committee will have a Zoom meeting on May 13<sup>th<\/sup> at 3 pm to discuss policies for incompletes.<\/p>\n<p><strong>Constitution &amp; Bylaws \u2013 Grant Miles<br \/>\n<\/strong>No report.<\/p>\n<p><strong>Research &amp; Scholarship \u2013 Sean Smith, Deborah Saber &amp; Nuri <\/strong><strong>Emanetoglu<br \/>\n<\/strong>No report.<\/p>\n<p><strong>Finance &amp; Institutional Planning \u2013 Mauricio da Cunha &amp; Mike Scott<br \/>\n<\/strong>No report.<\/p>\n<p><strong>University Environment \u2013 Erik Blomberg<br \/>\n<\/strong>No report.<\/p>\n<p><strong>Service &amp; Outreach \u2013 Colt Knight<br \/>\n<\/strong>No report.<strong>\u00a0<\/strong><\/p>\n<p><strong>Committee on Committees \u2013 Grant Miles<br \/>\n<\/strong>There was a request from the Scientific Misconduct Committee. They try to get a variety of disciplines. Let Grant Miles, Debbie Saber or William Nichols know if you\u2019re interested.<\/p>\n<p><strong>Program Creation &amp; Reorganization Review \u2013 Margo Lukens<br \/>\n<\/strong>No report.<\/p>\n<p><strong>Library Committee \u2013 Howard Segal &amp; Robert Rice<br \/>\n<\/strong>No report.<\/p>\n<p><strong>Information Technology Committee \u2013 Patti Miles<br \/>\n<\/strong>No report.<strong>\u00a0<\/strong><\/p>\n<p><strong>Ad Hoc Shared Governance<br \/>\n<\/strong>No report.<\/p>\n<p><strong>Reports of Faculty Members on Committees of the Administration<br \/>\n<\/strong>No report.<\/p>\n<p>President Ferrini-Mundy presented a Sentiment of accomplishments for faculty. There will be hardcopy versions later.<\/p>\n<p><a href=\"https:\/\/umaine.edu\/facultysenate\/wp-content\/uploads\/sites\/218\/2020\/05\/Faculty-Sentiment.pdf\">UMaine President&#8217;s Cabinet Sentiment, Delivered to Faculty Senate May 6<\/a><\/p>\n<p><strong> VI.\u00a0 Old Business<br \/>\n<\/strong><strong> \u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong>No old business.<strong>\u00a0<\/strong><\/p>\n<p><strong>VII. New Business<br \/>\n<\/strong><strong>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong>No new business.<\/p>\n<p>Adjourned 4:45 pm<\/p>\n<p>Respectfully submitted,<br \/>\nGrant Miles<\/p>\n<p>Prepared by Kim Junkins<\/p>\n","protected":false},"excerpt":{"rendered":"<p>FACULTY SENATE MINUTES May 6, 2020 Zoom Meeting Present: Lynn Atkins, David Barrett, David Batuski, Susan Bennett-Armistead, Erik Blomberg, Amy Booth, Alice Bruce, Stephanie Burnett, Kristina Cammen, Mauricio da Cunha, Paula Drewniany, Phil Dunn, Nuri Emanetoglu, Per Garder, Torsten Hahmann, Heather Hamlin, Colt Knight, Sara Lello, Robson Machado, Natalie Machamer, Ivan Manev, Robert Meulenberg, Grant [&hellip;]<\/p>\n","protected":false},"author":587,"featured_media":0,"parent":3797,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"class_list":["post-3817","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.9 - 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