{"id":3794,"date":"2019-08-07T10:07:35","date_gmt":"2019-08-07T14:07:35","guid":{"rendered":"https:\/\/umaine.edu\/facultysenate\/?page_id=3794"},"modified":"2022-04-12T12:18:55","modified_gmt":"2022-04-12T16:18:55","slug":"2019-2020-2","status":"publish","type":"page","link":"https:\/\/umaine.edu\/facultysenate\/senate-minutes\/2019-2020\/2019-2020-2\/","title":{"rendered":"September 18, 2019"},"content":{"rendered":"

FACULTY SENATE MINUTES<\/strong>
\nSeptember 18, 2019<\/strong><\/p>\n

Present: <\/strong>David Batuski, Donald Beith, Erik Blomberg, Amy Booth, Alice Bruce, Sandy Butler, Kristina Cammen, Mauricio da Cunha, Paula Drewniany, Phil Dunn, Nuri Emanetoglu, Per Garder, Mark Haggerty, Torsten Hahmann, Emily Haigh, Heather Hamlin, \u00a0Sam Hanes, Leonard Kass, Amanda Klemmer Colt Knight, Sara Lello Margo Lukens, Natalie Machamer, Molly MacLean, Robert Meulenberg, Grant Miles, Patti Miles, William Nichols, Christopher Nightingale, Elizabeth Payne, Laura Rickard, Deborah Saber, Holly Schreiber, Michael Scott, Kathryn Slott, Sean Smith, Andrew Thomas, David Townsend, Phil Trostel, Peter Van Walsum, Xudong Zheng, Todd Zoroya, Faye Gilbert Interim Provost, VP Research Kody Varahramyan, Claire Strickland CBO, Robert Dana, Ken Ralph, Kimberly Whitehead Chief of Staff, Jen Bonnet (PEAC), Jennifer Chiarell (CEAC), SuriyaPrakaash LakshmiBalasubramaniam (Grad Stud Gov) Harrison Ransley (Undergrad Rep)<\/p>\n

Absent: <\/strong>David Barrett, Stephanie Burnett, Julie DellaMattera, Nancy Hall, Valerie Herbert, Judith Josiah-Martin Margaret Killinger, Anil Raj Kizha, Peter Koons, Robson Machado, Renae Moran, Nigel Pitt, Timothy Reagan, Deborah Rogers, Mary \u201cMJ\u201d Sedlock, Howard Segal, Mohsen Shahinpoor, John Singer, Stephanie Welcomer, Mark Wells, President Joan Ferrini-Mundy<\/p>\n

The meeting was called to order at 3:15 pm<\/p>\n

I.\u00a0 Welcome, Announcements and Comments
\n<\/strong>The new Grad Student Rep, Suriya, introduced himself and announced the deadline for graduate student grants is February 7, 2020.\u00a0<\/strong><\/p>\n

II.\u00a0 Approval of Minutes
\n<\/strong>May 8, 2019
\nApproved with edits.<\/p>\n

III.\u00a0 Committee Reports
\n<\/strong>Academic Affairs \u2013 William \u201cDee\u201d Nichols
\n<\/strong>The committee will be looking for additional members and members for the Gen Ed Committee. There will be a meeting, together, on September 25, at 3:00 in 222 Merrill Hall. Another meeting with Jeff St. John and Deb Allen has been scheduled for October 4, 1:00 pm in 112 Alumni. Dee is looking for a co-chair for Academic Affairs for fall and then to chair the committee for spring semester. The committee will be looking at the Academic Integrity Policy and work with the administration for online Student Evaluation (SET). The College of Education and Human Development voted to move toward with SET. Dee asked that senators discuss the issue with their units and take a vote.<\/p>\n

Gen Ed \u2013 Subcommittee of Academic Affairs \u2013 Sam Hanes
\n<\/strong>The next two committee meetings will be planning meetings for the Gen Ed assessment process. The next assessment will be Cultural Diversity & International Perspectives. The committee will now be doing assessments each semester.<\/strong><\/p>\n

Constitution & Bylaws \u2013 Grant Miles
\n<\/strong>No report.<\/p>\n

Research & Scholarship \u2013 Sean Smith, Deborah Saber & Nuri <\/strong>Emanetoglu
\n<\/strong>The first committee meeting will be September 24, 3 pm in the FFA room of the Union. Last year the Ad Hoc committee on Research Capacity identified five areas then down to one being high priority, indirect cost.\u00a0\u00a0<\/strong><\/p>\n

Finance & Institutional Planning \u2013 Mauricio da Cunha & Mike Scott
\n<\/strong>There will be a meeting scheduled soon but still looking for members. There will be meetings with President Ferrini-Mundy and Interim Provost Faye Gilbert to continue work from last year.<\/p>\n

University Environment \u2013 Erik Blomberg
\n<\/strong>A meeting will be planned soon. The committee will look at new language in the AFUM contract for sick\/parental leave. It is improved but currently falls short of the Faculty Senate recommendations. If anyone has thoughts please contact Erik.<\/p>\n

Q.\u00a0 AFUM is for all campuses, can this campus add their own language?
\nA.\u00a0 The short answer, yes but need due process. It\u2019s possible there\u2019s more leeway on the Orono campus but with AFUM involvement.<\/p>\n

Discussion: The tenure process on this campus has room from other campuses so was hoping it would be the same with this issue.<\/p>\n

Q.\u00a0 What is the status of the Daycare Center?
\nA.\u00a0 No recent updates. Erik said he was contacted a while ago by President Ferrini-Mundy\u2019s office about serving on an implementation committee but there\u2019s been no further contact.<\/p>\n

Q.\u00a0 Can you get an update on the numbers and number on waiting lists?
\nA.\u00a0 Yes, but think there is still a large waiting list.<\/p>\n

Service & Outreach \u2013 Colt Knight
\n<\/strong>The committee needs members. An email will be coming shortly with a meeting date.<\/p>\n

Committee on Committees \u2013
\n<\/strong>A few committee requests; Scientific Misconduct, Review and Tenure Committee, also review committees for Dean Rumery, Dean Servello, and Dean Haddad.\u00a0<\/strong><\/p>\n

Program Creation & Reorganization Review \u2013 Margo Lukens
\n<\/strong>The committee will attempt to get work done quickly this year. There will be a meeting next week with a draft to streamline intent to plan and then presented to the next elected member meeting.<\/p>\n

Library Committee \u2013 Howard Segal & Robert Rice
\n<\/strong>The committee met on August 28 to discuss budget cuts. This year there will be a 2.5% cut to the collection budget. Databases have been looked at for use and\/or duplication, a number will be removed. If a specific database is unavailable the library will obtain it for researchers. Monographs are also being cut but can be obtained if it\u2019s needed for class.<\/p>\n

The IT Help Center has moved to the Library first floor. The poster printer will now be in Shibles. There will be a presentation practice room in the Library, equipment has been ordered and should be ready once that arrives.<\/p>\n

Occam\u2019s Reader will be available for electronic book loans. There will also be new tile and carpet on the first and third floors.<\/p>\n

Information Technology Committee \u2013 Patti Miles
\n<\/strong>The committee met today. Box will be phased out and One Drive will replace it. Currently looking at programs available, what\u2019s paid for and what is actually used. Many on campus want Adobe Pro but it\u2019s very expensive. Other programs would need to be let go.<\/p>\n

Q.\u00a0 When is Box going away?
\nA.\u00a0 Not yet and there will be help migrating files.<\/p>\n

Q.\u00a0 Will there be an issue sharing files if other universities don\u2019t use One Drive?
\nA.\u00a0 Things should work the same as they do now.<\/p>\n

The migration will take place over the next year.<\/p>\n

Q.\u00a0 Does One Drive have the same security?
\nA.\u00a0 Yes, better.\u00a0<\/strong><\/p>\n

BOT \u2013 Patti Miles
\n<\/strong>The big issue with BOT is that in July Chancellor Malloy said that if NECHE has problems accrediting campuses under the current system, then UMSystem will do look for alternative accreditation. Pushing ahead with One University idea.\u00a0 They\u2019ve published two documents everyone should read. One University would allow ease of transfer credits between campuses. Vice Chancellor Robert Neely has retired and Robert Placido will now hold the position.<\/p>\n

Q.\u00a0 The BOT and Academic Partnership relationship with other UMaine System schools has created an issue for UMaine. There\u2019s a negative impact from this on UMaine – google search related to online programs at UMaine gets results from Academic Partnership and doesn\u2019t show anything else. This is hurting the graduate program at UMaine and has a potential impact on the UMaine \u201cGold\u201d initiative.\u00a0 This should be brought up to the UMSystem.<\/p>\n

Comments: One accreditation will be brought up at the elected members meeting. To depend on other campuses is a slippery slope. This is a serious topic.<\/p>\n

Q.\u00a0 Are other campuses up for accreditation?
\nA.\u00a0 Presque Isle and Fort Kent are due for reaccreditation. Machias was included in UMaine reaccreditation efforts last year. President Ferrini-Mundy will meet with the commission in November to discuss issues from the reaccreditation visit and should receive the letter from NECHE \u00a0in January or February.<\/p>\n

Reports of Faculty Members on Committees of the Administration
\n<\/strong>No report.<\/p>\n

IV.\u00a0 Announcements and Updates from the Administration
\n<\/strong>Interim Provost, Faye Gilbert, was introduced. She mentioned there will be two faculty forums, October and November. Convocation is on Friday with Keynote by President Ferrini-Mundy focused on fostering learner success. Alumni, Faculty, Undergrad and Graduate students may attend and a reception to follow.<\/p>\n

Budget reallocation was done early this fall.\u00a0 The number of enrolled students (and the mix of out of state versus in state students) is lower than projections. Realignments have been based on the actual numbers so budgets are lower, Deans worked hard to minimize the effects. Looking towards next fall, the President said she\u2019ll be part of the budget talks.<\/p>\n

Unified Fee: In 2002 the Unified Fee was implemented and funds went to specific areas. Over time, though, funds have mostly become part of the overall budget.\u00a0 Several colleges still receive designated money from the unified fee, but not all do. In general, the fee doesn\u2019t come out separately, it\u2019s used for salaries, activities, etc. The Maine Business School doesn\u2019t receive the additional funds, it\u2019s in the base budget.<\/p>\n

Q.\u00a0 It\u2019s complicated, but there is currently no way to increase lab fees when costs increase. Telling students, the Unified Fee is for labs but then need to charge them more elsewhere.<\/p>\n

Provost is looking how to make changes in the Unified Fee process as well as how\/whether to allow an increase to class fees. Provost Hecker is looking into a transparent process and on how to get to that point.<\/p>\n

Q.\u00a0 Why a fee?
\nA.\u00a0 Unified Fee has gone to reduce cuts. It\u2019s easier to raise fees than tuition. All of these need to be discussed.<\/p>\n

It was mentioned that FIPCE will look at this and look for transparency. Hoping to work with the administration for that transparency.<\/p>\n

The Maine Business School and College of Engineering have their own fee. But some or all of this goes back to central administration for base salaries (which has helped avoid some budget cuts)<\/p>\n

Q.\u00a0 Realignment, based on enrollment? Numbers are up, there was a small drop in freshmen and sophomores but other numbers are up.
\nA.\u00a0 Projected enrollment is down. The projections were revised in August, closer to the actual number.<\/p>\n

Comments: There is a large senior class, one of the largest. The 2021 class numbers are down.<\/p>\n

David Townsend stated he had met with Interim Provost Gilbert and projections being short by 150 created the budget cuts. How do we build a budget when the target is missed?<\/p>\n

Q.\u00a0 We\u2019re encouraged to educate Maine kids but the incentive appears to be aimed at out of state students.
\nA.\u00a0 We need to improve the process. Massachusetts students aren\u2019t better than Maine students, the incentive does seem to be going after out of state students.<\/p>\n

The Provost Forums will look at what faculty do for retention. The goal is 75-76% retention, currently at 71%. We need to find the financial resources to get students to stay.<\/p>\n

Suggest we table this for the next meeting.<\/p>\n

V.\u00a0 Questions of the Administration<\/strong><\/p>\n

VI. Old Business<\/strong>
\nNo old business.\u00a0<\/strong><\/p>\n

VII. \u00a0\u00a0 New Business
\n<\/strong>No new business.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\n

Adjourned 4:30 pm<\/p>\n

Respectfully submitted,
\nGrant Miles<\/p>\n

Prepared by Kim Junkins<\/p>\n","protected":false},"excerpt":{"rendered":"

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