{"id":1439,"date":"2012-08-01T09:37:04","date_gmt":"2012-08-01T13:37:04","guid":{"rendered":"http:\/\/umaine.edu\/facultysenate\/?page_id=1439"},"modified":"2017-12-12T09:41:49","modified_gmt":"2017-12-12T14:41:49","slug":"january-30-2013","status":"publish","type":"page","link":"https:\/\/umaine.edu\/facultysenate\/senate-minutes\/2012-2013\/january-30-2013\/","title":{"rendered":"January 30, 2013"},"content":{"rendered":"

FACULTY SENATE<\/strong><\/p>\n

MINUTES<\/strong><\/p>\n

January 30, 2013<\/strong><\/p>\n

 <\/p>\n

Present: <\/strong>Steven Barkan, Jason Bolton, Richard Borgman, Emmanuel Boss, Dick Brucher, Stephen Coghlan, William Congleton, Mauricio da Cunha, Benildo de los Reyes, Dylan Dryer, Janet Fairman, Michael Grillo, Robert Gundersen, Dennis King, Dorothy Klimis-Zacas, Judy Kuhns-Hastings, Mary Ellin Logue, James McClymer, Paul Myer, Harlan Onsrud, Michael Peterson, Andrew Reeve, Brian Robinson, Thomas Sandford, Michael Scott, Howard Segal, Claire Sullivan, Roy Turner, Chuck Wallace, Gail Werrbach, David Yarborough, Bob Rice, Kathryn Slott, Susan Hunter, Stuart Marrs, Melvin Johnson, Edward Ashworth, Charles Rodda (GSG), Robert Strong, Paul W Ferguson, Molly MacLean<\/p>\n

Absent: <\/strong>John Allen, Douglas Bousfield, Ian Bricknell, Charlsye Diaz, Marcia Douglas, Thane Fremouw, Ramesh Gupta, Gordon Hamilton, Clarissa Henry, Steven Kimball, Bill Livingston, David Marcincowski, Robert Milardo, Martha Novy-Broderick, Ray Pelletier, Jay Rasaiah, Mark Wells, Robert Jackson Pineau (USG),<\/p>\n

The meeting was called to order at 3:15 pm<\/p>\n

I. Welcome and Announcements:<\/strong><\/p>\n

President Ferguson introduced Chancellor Page and expressed \u201cdeep appreciation\u201d to the Faculty Senate for work in many areas including the Blue Sky Project.<\/p>\n

He stated the senate had been fully committed to, and active as a full partner with, the university in moving the Flagship agenda forward.<\/p>\n

Chancellor James Page:<\/p>\n

We\u2019ve worked very hard with President Ferguson to work as a team. Team work is crucial and look forward to more.<\/p>\n

When referring to the system, he clarified that he meant the entire system, all campuses, not just the office in Bangor.<\/p>\n

We face the following challenges:<\/p>\n

    \n
  1. Economics \u2013state, business, families, campuses. It\u2019s significant that the state budget showed flat funding for the universities. That was an important first step, debate will continue until the budget is passed spring\/summer.<\/li>\n
  2. Demographics \u2013 Maine graduated just under 14,000 public high school students, compared to NY city with 280,000 seniors. High School population is expected to decline in the next several years by approximately 19%.<\/li>\n
  3. Revolution of education, how to use distance education and leverage diverse needs, and program and academic strengths.<\/li>\n<\/ol>\n

    Programs coming out of the BOT Goals and Actions, 16 directives, two the Trustees could now do but the rest are long-term projects. Prioritize programs and projects i.e., credit transfer being worked on; externally this is being received very well.<\/p>\n

    Administrator Reviews: working on three areas with 46 additional that could be looked at and how to transform processes and procedures. If we\u2019re going to invest in critical programs, academic programs and control tuition, there\u2019s not going to be money from new increases in funding. There\u2019s a need to rearrange, reallocate much of what is done. BOT and campus presidents are aware that there\u2019s a need to not be reactive to cuts but to be strategic with investments.<\/p>\n

    Q. How are you involved with the current impasses with the Union and any suggestions on how these impasses may be avoided in the future?<\/div>\n
    A. Everyone is dissatisfied with how the process is done. Looking to find a way to change the model and how dialogue is handled. No one likes the current situation.<\/div>\n
    Q. What does the System hope to gain with the Redistribution Formula, it appears the System is purposely directing money away from the Flagship campus?<\/div>\n
    A. Outcome Based added one parameter that is defined, i.e., cost efficient production of completing a degree in four years. It\u2019s difficult for Orono to be efficient on that parameter due to size so during discussion that\u2019s one part of the picture. Another is how to allocate dollars to R&D. A majority of R&D is in Orono, some at USM and very little on other campuses. As a result of discussions, all seven presidents requested that the intent of the Strategic Investment Fund be looked at. Because of that, the Strategic Fund is suspended for one year. Those dollars will be held at campuses, the System and BOT will have the opportunity to see the intent and what to do next.<\/div>\n
    Q. Mick asked, efficient production of a four-year degree but a student is interested in return on investment? Governor uses Maine Maritime as an example of a students return on investment but their cost is very high.<\/div>\n
    A. There will be a committee to see how the model is working, what works and what doesn\u2019t. The administrative review captures the System also with comparison to peers, per student, heavy in administration.<\/div>\n
    Q. The system-wide administrative review shows that we are heavy in administration system wide. How is this being addressed?<\/div>\n
    A. We are looking at the administrative review on three levels:<\/div>\n
      \n
    1. Integration: Common platform and policy;<\/li>\n
    2. consolidate duplicate services;<\/li>\n
    3. centralization: doesn\u2019t necessarily mean moving it to the System Office. Centralization could take place in Fort Kent or Orono. We\u2019re committed to shrinking administration across the board, including the System Office.<\/li>\n<\/ol>\n
      Q. Any strategy to get the savings back to the source, i.e., Research & Sponsored Programs. How is that money being moved back so it\u2019s close to Orono?<\/div>\n
      A. Great question and not a good answer at this time. How to assure money saved is truly available to feed back in. This is an active piece of each implementation going forward.<\/div>\n
      Q. There are concerns about reports that come out and \u201cthe devil\u2019s in the details\u201d. Is this campus being heard?<\/div>\n
      A. Yes. Colleagues have a right to be skeptical on how things are implemented, rolled out, and reviewed. The initiatives will be a different level of project management. There will be a lot of opportunity to give input.<\/div>\n
      Q. Why weren\u2019t there any open meetings regarding the IT review?<\/div>\n
      A. There were IT professionals from each campus who were part of the meetings. There were no open meetings but work teams on the campus.<\/div>\n
      Q. The steering committee seemed to have representatives from other campuses but not Orono.<\/div>\n
      A. Janet Waldron commented that there were subcommittees under the review committee that had representation but not the review committee.<\/div>\n
      Harlan commented that the concern is that IT is very important to the faculty and they have very different needs from those of administrators.<\/div>\n
      Mick stated that the complexity of super computers, distance education, etc. makes IT a major concern for faculty.<\/div>\n
      Q. There\u2019s talk about a need for more students. Any plans to recruit students from abroad, high schools are recruiting now. Is anything like that being looked at?<\/div>\n
      A. President Ferguson and Janet Waldron have terrific news on that subject.<\/div>\n
      Janet Waldron said they\u2019ve worked to help coordinate a plan. Negotiating with Study Group from the UK.\u00a0 The contract will guarantee numbers and students will be paying out-of-state-tuition fees. There will be an International Study Center in conjunction with USM (they will have a International Study Center also), working with our ESL program and our academic curriculum and instructors, academic quality is set by the university so overall the university maintains control. Goal of 300 per year for Orono.<\/div>\n
      Q. Performance Based Funding was pushed back but why not benchmarking? Why is there resistance to benchmarking against peers?<\/div>\n
      A. It is an internal cost structure for production of a degree.<\/div>\n
      Q. Look at Orono compared to an Idaho or other institution.<\/div>\n
      A. There is resistance because performance based on Maine dollars, Maine students, and their costs.<\/div>\n
      Q. We need high quality faculty, what about using reserves accumulated at the System, could be used to keep the credential faculty and to attract more.<\/div>\n
      A. Critical issue that the campus(s) faces is the ratio of tenured stream, non-tenured faculty to all tenure stream. Figures show fewer than 15% of tenure stream faculty were tenured. We need new, young scholars, support and keep them here.<\/div>\n
        \n
      1. I have heard that the reserves at the System Office are $177 million, “I wish that were true.”<\/li>\n<\/ol>\n

        Reserves<\/p>\n

        Unrestricted – $176+\/- million
        \nMoney is on the System Office books \u2013 it exists throughout the system, all campus reserves. Seventy-five percent of that money exists on the campuses.
        \nRemaining amount that resides at the System Office, $43-44 million
        \n$17 million is benefit carryover, can\u2019t use those funds for anything but benefits.<\/p>\n

        The System has two funds: a budget stabilization fund, like a rainy day fund\u00a0 – $10 million<\/p>\n

        And about $6 million in one time dollar\u2019s. Once that is gone, it\u2019s gone.<\/p>\n

        II. Approval of November 2012 Minutes<\/strong>
        \n Vote<\/strong>: Motion Approved<\/strong><\/p>\n

        III. Committee Reports<\/strong><\/p>\n

        BOT Rep \u2013 Robert Rice\u00a0<\/strong>
        \nThere was extensive discussion of credit transfer, outcome based funding, and IT procurement at the meeting. Since then several things have taken place from the Goals and Actions, that document is linked on the website. On the Outcomes Based Funding, it was pointed out that it was not a positive issue for this campus. The campus Presidents managed to keep the Strategic Funds on the campus for at least another year. Bob made a comment during the BOT meeting regarding PCard and IT issues and centralized travel. Someone from the System called him a few days later which made it clear to Bob that they are further down the road on the issue than has been released to the public. Regarding the System budget being larger than five campuses, actually it is system wide services that are larger than five campuses.<\/p>\n

        Academic Affairs \u2013Richard Borgman & Judy Kuhns-Hastings<\/strong>
        \nMilitary credit discussed at a meeting on Monday, a lot of progress was made.<\/p>\n

        Constitution & Bylaws \u2013 Mick Peterson<\/strong>
        \nNo report.<\/p>\n

        Research & Scholarship \u2013 Robert Gundersen<\/strong>
        \n <\/strong>No report.<\/p>\n

        Finance & Institutional Planning \u2013 James McClymer & Tom Sandford<\/strong>
        \nMet last week and discussed Outcome Based Funding. Reallocation funds could amount up to 5% of state funding.<\/p>\n

          \n
        1. President Ferguson stated: proposal that has gone through for Outcome Based Funding, through all the good work, the System and BOT concept was Performance Based Funding but through everyone\u2019s efforts that is off the table. Now it is actually Outcome based on producing degrees at a low cost. Ongoing conversation for Flagship campus benchmark, Flagship should be measured differently. This is an ongoing conversation, a win this year but will be a challenge going forward.<\/li>\n<\/ol>\n

          The role of the Senate has been very important.<\/p>\n

          University Environment \u2013 Andrew Reeve & Mike Scott<\/strong>
          \nMet to discuss classroom improvement and came to a couple conclusions. Looking to allocate money to faculty group to renovate classrooms and future buildings should have endowments to maintain them.<\/p>\n

          Library Advisory \u2013 Robert Rice & Howard Segal<\/strong>
          \nMet last week. Digital Commons progressing, the annex and last copy center storage areas are both full so there will be issues later on what to do with the overflow. There is a grant from ILMS for Legacy Print Collections and digitization. Joyce Rumery is very involved; it encompasses many Libraries in the state. There will be renovations to part of first floor of the library.<\/p>\n

          Service & Outreach \u2013 Emmanuel Boss & Claire Sullivan<\/strong>
          \nSurvey was sent out to Deans and Directors and received 35 responses.<\/p>\n

          Committee on Committees \u2013 Roy Turner<\/strong>
          \nNo report.<\/p>\n

          Program Creation & Reorganization Review \u2013 Mick Peterson<\/strong>
          \nThere will be a public meeting on February 8, 2013 at 3:00 in the FFA Room, Memorial Union. The hearing is for The College of Natural Sciences Forestry and Agriculture proposed elimination\u00a0of three undergraduate degrees and the merger of departments into a new School of Food and Agriculture.<\/p>\n

          General Education\u00a0 — Chair Vacancy<\/strong>
          \nThere is a meeting set for next week with Stuart Marrs.<\/p>\n

          Ad Hoc IT \u2013 Martha Novy-Broderick & Mike Scott<\/strong>
          \nWill have an open meeting with Dick Thompson regarding IT impact on faculty.<\/p>\n

          Committee of the Administration<\/strong>
          \nBlue Sky Reports<\/strong><\/p>\n

          Blue Sky Steering Committee \u2013 Bob Rice<\/strong> \u2013 Spoke with the Chancellor<\/p>\n

          Pathway 1 \u2013 Mick Peterson<\/strong> \u2013 Letter went out, response from Faculty Senate will be key.
          \n<\/strong><\/p>\n

          Pathway 2 \u2013 Jim McClymer<\/strong> \u2013 The letter will be sent next week. Committee will meet later in February. At one meeting we discussed financial ratios and ask if Janet could speak to that subject at some point. Janet commented that she\u2019d like for people to understand the financial ratios because they do speak to the health of the institution.<\/p>\n

          Pathway 3 \u2013 Rick Borgman \u2013<\/strong> Letter was shared with the committee last week and it jumpstarted good conversation. In the process of responding and will also gather additional information.<\/p>\n

          Pathway 4 \u2013 Judy Kuhns-Hastings \u2013<\/strong> Sent letter and had positive response from one committee member. This Pathway has a lot of support from the Senate, approx. 90% approval. One thing that came out of conversation at the breakfast was concern about how university students may come out of the university experience.<\/p>\n

          Pathway 5 \u2013 Doug Bousfield \u2013<\/strong> No report.<\/p>\n

          IV. Open Comments from the Administration<\/strong><\/p>\n

          Q. Recently changed the phone system on campus; did we save any money doing that?<\/div>\n
          A. We\u2019re about halfway through changing to an IP system, able to take down switch that are older and in need maintenance, and able to remove copper. When the conversion is complete it will save money.<\/div>\n
          Q. I found quality inferior.<\/div>\n
          A. The quality can depend on the line you\u2019re on and if it\u2019s competing for data traffic.<\/div>\n

          V. Old Business<\/strong>
          \n <\/strong>None<\/p>\n

          VI. New Business<\/strong>
          \nNone<\/p>\n

          Adjourned at 4:50 pm<\/p>\n

          Respectfully submitted<\/p>\n

          Kathryn Slott<\/p>\n","protected":false},"excerpt":{"rendered":"

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