Meal Plan Modification Policy

This policy applies to student residents who fall under the requirement of University policy governing campus housing and meal plans, and who would like to apply for a housing and/or meal plan modification or exemption.


Campus housing is an independent, highly social environment comprised of shared living space, common access bathrooms, and a wide variation in noise level. For medical reasons, students request a variety of nonstandard housing accommodations (i.e., special living accommodations) ranging from dietary restrictions to medical singles.
To substantiate the need for assistance, we require clear documentation of limitations in function or performance specifically as it relates to the housing assigned. Substantiated need is constituted by a severe and chronic disabling condition that has been well documented by the appropriate, qualified professional. The disabling condition must significantly restrict your access to the residential educational environment and/or residential activities unless reasonable assistance is provided.
When determining the need for a medical single, the question at issue is “Will the student be denied equal opportunity to housing if the accommodation is not granted?” The question is not “Will the accommodation be beneficial to the student or will the student do better?”


University policy states that meal plans are required for all residence hall students except those residing in Doris Twitchell Allen Village and Patch upper class housing. Residents may change their meal plan once during the first six weeks of the academic year. Meal plan changes are made online at
Any additional requests made outside of the allowed change must follow the procedures stated in this policy. Meal plan exemptions are only considered in the most extreme cases. Personal financial hardships are not subject to consideration for a meal plan modification or exemption. Students having financial hardship should contact Student Financial Aid at 207.581.1324.

Application Process

Students who have a chronic ailment, disabling condition, or other circumstances that require special facilities and/or modifications must fill out the Documentation of Medical Need form, including:

  • Part I: Questionnaire that must be completed and signed at the bottom of the page
  • Part II: A written essay detailing why you require a modification or exemption
  • Part III: Proper documentation supporting your reason for application

Detailed instructions and definitions of “proper documentation” can be found on the application. All applications will be reviewed and you will be notified of any missing documentation. Some applications may necessitate further review by a University Clinical Advisory Board consisting of a Physician, Clinical Psychologist, Disability Specialist, and/or Registered Dietitian. After a determination has been made, the appropriate department will contact you. Dining refunds, if approved, will be prorated from the date the application is received, less any meals or funds used during the review period.
Applications for known conditions are appreciated in advance of each semester; however, applications may be submitted at any time. Depending on the nature of your request, please allow up to three weeks for the review process to be completed. Submission of incomplete documentation may result in a delay of the review process.
NOTE: Submitting an application does not guarantee a modification. Modifications are recommended based on careful review of the documentation provided. This may will include an evaluation of the medical condition by a Registered Dietitian and potentially review by University of Maine Professional Staff and Clinical Advisory Board if appropriate. Modifications will only apply to the applicant and will not include roommate preferences.