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Faculty Grants - Guidelines

Application for Women’s, Gender, and Sexuality Program Grants

Revised 2-21-11

The Women in the Women’s, Gender, and Sexuality (WGS) Program is committed to supporting scholarship concerning women and to developing an academic climate that is open to the history, contributions, values, aspirations, and perspectives of both sexes. To advance these two ends, the program offers summer grants to faculty for:
(1) curriculum projects designed to integrate material on women into new or existing courses; (2) projects designed to improve the academic climate for women; (3) scholarly research projects or creative work pertinent to WGS goals; or (4) reading projects. In assisting these efforts, the WGS Program furthers the long-range goals of the University as well as its own goals.

The WGS Associate Director is able to assist faculty in writing proposals and designing projects. WGS consultants can also recommend pertinent books and scholarly articles and can suggest ways to integrate Women’s Studies scholarship into the curriculum and to present this material to students

Types of Projects

1. Revision or creation of courses to be taught in 2011-2012 (<$2,000.00)

Faculty may receive funding for concentrated work that includes textbook analysis, a comprehensive literature search, and the background reading of pertinent books or articles for inclusion as required reading or as sources of information for lectures. The final product should be the revision of an existing course or the development of a new course.

2. Academic Climate

Members of the University community are encouraged to propose projects that would assist the effort to improve the academic climate for women. Areas of focus could include classroom interactions, advising processes, availability of role models and mentors, or retention strategies. (<$2,000.00)

3. Research, Writing, and Creative Achievement

Faculty will be funded to pursue work that contributes to the body of knowledge about women and that will result in contributions to or publications in Women’s Studies or in another pertinent discipline. Research or other creative work that will be used in the classroom is especially encouraged. The committee is particularly interested in innovative proposals including those that mark a shift in the focus of the faculty member’s research, that are collaborative, or that aim to turn research into publication. (<$2,000.00)

4. Reading

Faculty can be funded to do some focused summer reading on a topic involving women’s issues related to courses that they teach, and/or research that they do. This option may appeal to people who aren’t ready to put together a full proposal for course revision, either because they don’t think they know enough or because they don’t have time before the deadlines. (<$750.00)


The WGS Program is interested in receiving proposals from faculty who have recently begun exploring scholarship on women, as well as from those with experience in Women’s Studies scholarship. All those faculty who have an affiliation with the University at the time of application that is expected to continue are eligible to apply, including previous recipients of WGS grants; however, awards will not be made to the same person in two consecutive years. Team proposals are also eligible as long as at least one faculty member is centrally involved; teams may include professional and classified staff, students, and others.


The summer grants will be awarded on a competitive basis. Individual or small team projects may be funded up to $2,000.00, depending on the length of time involved and the complexity of the project. Reading grants are funded at $750.00. It is expected that the majority of the funded portion of the work will be completed during the summer. A faculty member may submit more than one proposal, but at most one will be funded.


1. Call Mazie Hough, WGS Associate Director (x1228), to discuss any questions you may have about the grants, especially if you are considering applying for one of the larger grants. Call one of us by March 1 if possible.

2. Before Monday, March 7 (the sooner the better), submit an intent to plan on paper (1 – 2 pages) to the WGS Office in 101 Fernald Hall. Intents to plan should include a description of what you plan to do, a list of resources available to do it, and a tentative budget. The purpose of the intent to plan is to give the WGS staff an idea of what you are proposing, so that we can give you some early feedback and refer you to additional resources. Intents to plan for reading grants are encouraged but not required.

3. Intents to plan will be returned to you with comments.

4. Make an appointment, if you want assistance, to discuss your proposal with the WGS Associate Director, or a consultant designated by them.

5. Prepare a full proposal that responds to the guidelines below. The original and eight copies (nine total) of the full proposal, each to include the signed cover sheet, the abstract, the budget, the description of the project, the bibliography, and a current curriculum vitae (2 to 3 pages)for each applicant, should be delivered to the WGS Office by 3:00 PM on Monday.

Requirements for All Proposals Checklist

Each proposal must have the following parts, in order to be considered; all of these materials must be submitted. Back-to-back duplication is encouraged.

1. A WGS proposal cover sheet endorsed by the director, department chair, or dean (if there is no director or chair). This need not come with the preliminary proposal, but must come with the full proposal.

2. A half-page abstract, summarizing the proposal.

3. A detailed budget, which may include such expenses as curriculum materials, fees for consultants, stipends (maximum: $400.00 per week per person for full-time work), travel to collections, or the acquisition of resource materials not generally available.

4. A description of the project that follows both the general guidelines below for all proposals and the guidelines specific to the type of project
(5 – 10 double-spaced pages). Reading grant proposals may be shorter. Be sure to respond to each point.

a. The description should present a rationale for the work, describe the proposed project, and state the objectives.

b. The description should explain the methodology or the procedure for accomplishing the work.

c. The description should indicate a plan for the results of the proposed work, such as the outline of a book, the production of an article, or the description of a new or revised syllabus.

5. A bibliography of relevant material.

6. A current curriculum vitae (2 to 3 pages) for each participant.

7. Other programs to which the project has been proposed. Explain the role and importance of other funding sources.

Specific Guidelines for Curriculum Proposals Checklist

1. Identify the course (or courses) that will be developed or changed. Be sure to indicate these things: when the course will be taught in 2011 – 2012; the frequency of its (their) offering(s) in the future; the past enrollment(s) for existing courses; and the number of faculty who will be involved.

2. Explain specifically the area or areas of Women’s Studies knowledge that will be pursued, and explain how that information will be used in revising or in developing the course(s).

3. Cite previous work participants have done in this area.

4. Indicate clearly the reading and other work you plan to do in the funded period.

5. Explain how the new or revised course(s) fit(s) into your department’s curriculum planning objectives. Has any new course been approved by the UPCC or at any lower level?

Specific Guidelines for Academic Climate Proposals Checklist

1. Identify the intention of the proposal (for example, to increase the retention of women students in a nontraditional field).

2. Explain precisely how that goal will be pursued.

3. Indicate sources consulted for background information.

4. Explain your own expertise/knowledge/preparation for pursuing the project.

5. Indicate the extent of support from the appropriate campus unit(s).

6. Describe exactly what will be done if the grant is funded.

Specific Guidelines for Research, Writing, and Creative Achievement Proposals Checklist

1. Identify the question or thesis of your research or the subject of your creative work.

2. Explain how your work builds on existing scholarship in the field or fields involved.

3. Discuss the significance of your study in terms of the result you anticipate and the contribution your work will make to your discipline and to Women’s Studies scholarship or creative work.

4. Identify, if you can, the ways in which this research or creative work will be useful in courses you or others teach here at the University.

5. Describe the work to be done during the funded period and how that work fits into your overall plan for the project.

6. Explain your expectations for publication, performance, exhibit, or other dissemination.

7. Indicate past support received for this project, and the amount and source of any external funding currently being sought for this same period.

8. If the research involves human subjects, note your compliance with requirements for such research.

Specific Guidelines for Reading Proposals Checklist

1. Develop a bibliography of books or articles to be read.

2. Write a brief description of why you are reading these materials and what effect you expect the reading to have on your research or what you teach.

Review Criteria (What our funding decisions are based on)

1. Suitability of the project to WGS Program goals. (These can be requested or downloaded from our website)

2. Contribution and significance of this project, its potential impact on Women’s Studies scholarship and creative work, on the University’s curriculum, or on its academic climate.

3. Clarity of the rationale and the objectives.

4. Feasibility of the research, academic climate, or curriculum effort.

5. Adequacy of the theoretical framework.

6. Effectiveness of the methodology or procedure.

7. Specific indication of work to be funded.

8. Indication of expected results: course(s), publication, or effect.

9. The quality of the proposal: clarity, completeness, organization, and presentation.

10. Degree of applicants’ awareness of suitable resources.

11. Strength of the applicants’ backgrounds in the area of research or study.

12. Appropriateness of the budget.

Beginning-of-Grant Responsibilities

All awardees are expected to participate in events especially designed for them after exams in May. The purpose of this activity is to acquaint participants with information on Women’s Studies and curriculum transformation and to establish a network for discussing problems and sharing resources over the summer and the following academic year.

End-of-Grant Responsibilities

At the end of the funded project, all grant recipients are required to submit a final report in accordance with guidelines provided. Faculty given curriculum grants are expected to submit revised syllabi and to use WGS questionnaires to evaluate the impact on students of the new material. Faculty given research or creative achievement grants should notify the WGS Program of papers read, work shown, or material published, acknowledge program support in resulting publications, and supply the office with a copy or record of those publications. Those given academic climate grants may be asked to share their results and methodology with other interested parts of the University. Recipients of reading grants must submit annotated bibliographies of what they read and how they will use it. In order to ensure timely preparation of the WGS newsletter for 2012 – 2013, grant recipients are expected to respond to requests for interviews and photos in the summer or early fall of 2012. Finally, grant recipients will be asked to speak at a WGS function unless that seems inappropriate.

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